## **HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED** ## **FINANCIAL STATEMENTS** **30 SEPTEMBER 2022** **COMPANY LIMITED BY GUARANTEE** **COMPANY REGISTRATION 05958348** **CHARITY REGISTRATION 1116967** Page 1 of 11 ## **HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED** ## **FINANCIAL STATEMENTS** ## **30 SEPTEMBER 2022** |**Contents**|**Pages**| |---|---| |The Directors Report|**3**| |Profit and Loss Account|**4**| |Balance Sheet|**5**| |Notes to the Financial Statements|**6 to 7**| |Report of the Accountants to the Directors|**8**| |**The following pages do not form part of the Financial Statements**|| |Detailed Trading and Profit and Loss Account|**9**| |Income from all Events
Detailed Accounts -|**10**| |Expenses from all Events
Detailed Accounts -|**11**| Page 2 of 11 ## **HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED** ## **THE DIRECTORS REPORT** ## **FOR THE YEAR ENDED 30 SEPTEMBER 2022** The directors present their report and the un-audited financial statements of the company for the year ended 30 September 2022. This is the sixteenth year that the society has existed as a company. ## **PRINCIPAL ACTIVITIES** The principal activity of the company is that of operating as an agricultural society and the organising of fund raising events to help finance an annual show. The society also distributes some of it's surplus to local charities. The company was set up in October 2006 to take over the activities of the society which had existed for many years. ## **REVIEW OF THE BUSINESS** The annual show took place on Sunday 3rd July 2022 ## **THE DIRECTORS OF THE COMPANY** The directors who served throughout the year for the company were as follows: Susan Bracewell Geoffrey Singleton Lynn Wagstaff ## **CHARITY** The society is registered with the charity commission. ## **SMALL COMPANY PROVISIONS** This report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime within Part 15 of the Companies Act 2006. Registered Office: 1 The Courtyard 27 The Village Haxby York YO32 3JE ……………………………… Lynn Wagstaff Director Approved by the directors on 30 June 2023 Page 3 of 11 ## **HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED** ## **PROFIT AND LOSS ACCOUNT** ## **YEAR ENDED 30 SEPTEMBER 2022** |**Note**
**2**
Other Income
Interest Receivable
**(Loss) Profit on Ordinary Activities**
Taxation
Administrative Expenses
**OPERATING (LOSS) PROFIT**
**(LOSS) PROFIT FOR THE FINANCIAL YEAR**
**TURNOVER**
Cost of Events
**GROSS (LOSS) PROFIT**|**£**
**£**
**29,426**
**-**
**34,853**
**1,457**
**(5,427)**
**(1,457)**
**1,568**
**806**
**(6,995)**
**(2,263)**
**240**
**390**
**15**
**2**
**(6,740)**
**(1,871)**
-
-
**(6,740)**
**(1,871)**
**30-Sep-21**|**£**
**£**
**29,426**
**-**
**34,853**
**1,457**
**(5,427)**
**(1,457)**
**1,568**
**806**
**(6,995)**
**(2,263)**
**240**
**390**
**15**
**2**
**(6,740)**
**(1,871)**
-
-
**(6,740)**
**(1,871)**
**30-Sep-21**| |---|---|---| |||**(1,457)**| |||**806**| |||**(2,263)**| |||**390**
**2**| |||**(1,871)**
-| |||**(1,871)**| Page 4 of 11 ## **HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED** ## **BALANCE SHEET** ## **AS AT 30 SEPTEMBER 2022** |**Note**
**FIXED ASSETS**
Tangible Assets
**4**
**CURRENT ASSETS**
Prepayments
Cash at Bank and in Hand
**CREDITORS:**
Amounts falling due within one year
**5**
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**RESERVES**
Profit and Loss Account
**7**
Other Reserves
**8**
**MEMBERS' FUNDS**|**£**
**£**
**22,100**
**-**
**32,155**
**32,155**
**(2,227)**
**29,928**
**52,028**
**(1,833)**
**53,861**
**52,028**|**£**
**£**
**22,778**
**1,036**
**37,134**
**38,170**
**(2,180)**
**35,990**
**58,768**
**4,907**
**53,861**
**58,768**
**2021**|**£**
**£**
**22,778**
**1,036**
**37,134**
**38,170**
**(2,180)**
**35,990**
**58,768**
**4,907**
**53,861**
**58,768**
**2021**| |---|---|---|---| ||||| ||||**58,768**| ||||**4,907**
**53,861**| ||||**58,768**| For the year ending 30 September 2022 the company was entitled to exemption from audit under of the S477 Companies Act 2006 relating to small companies. Directors' Responsibilities: - the members have not required the company to obtain an audit of its accounts for the year in question in accordance with S476, - the directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and the preparation of accounts, - these accounts have been prepared in accordance with the micro-entity provisions in the Companies Act 2006, Pt.15 and FRS 105 the Financial Reporting Standard applicable to the Micro-entities Regime. These financial statements were approved and signed by the directors on 30 June 2023 ……………………….. Mrs Lynn Wagstaff Director Page 5 of 11 ## **HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **YEAR ENDED 30 SEPTEMBER 2022** ## **1. ACCOUNTING POLICIES** ## **Basis of Accounting** The Financial Statements have been prepared under the historical cost convention, and in accordance with the micro-entity provisions in the Companies Act 2006, Pt. 15 and FRS 105 the Financial Reporting Standard applicable to the Micro-entities Regime. ## **Turnover** Turnover represents subscriptions, donations and income from events undertaken during the year. ## **Tangible Fixed Assets** Depreciation is calculated so as to write off the cost of an asset, over its estimated useful life as follows: Drainage Works - 10% Cost Show Equipment has previously been written down to a negligible amount and therefore no further depreciation will be provided. The Societies Trophies have been professionally valued by Fosters Jewellers for insurance purposes at a Figure of £44,110. Their original cost or acquisition value is unknown. However, it has been decided that a figure of £22,000 would realistically represent their disposal value. Trophies will not be depreciated. ## **2.** ## **3.** |The operating profit is stated after charging:
**TAXATION**
Corporation tax based on the results for the year at 19%
**OPERATING PROFIT**
Depreciation|**£**
**£**
**678**
**677**
**-**
**-**
**30/09/20201**|**£**
**£**
**678**
**677**
**-**
**-**
**30/09/20201**| |---|---|---| |||**-**| ## **4.** ## **TANGIBLE FIXED ASSETS** |**Cost:**
At 1 October 2021
Additions
At 30 September 2022
**Depreciation:**
At 1 October 2021
At 30 September 2022
**Net Book Value**
At 30 September 2022
At 1 October 2021
Charge for the Year|**Show**
**Equipment**
**£**
**100**
**-**
**100**
**-**
**-**
**-**
**100**
**100**|**Trophies**
**£**
**22,000**
**-**
**22,000**
**-**
**-**
**-**
**22,000**
**22,000**|**Drainage**
**Scheme**
**£**
**6,771**
**-**
**6,771**
**6,093**
**678**
**6,771**
**-**
**678**|**Total**
**£**
**28,871**
**-**| |---|---|---|---|---| |||||**28,871**| |||||**5,416**
**677**| |||||**6,771**| |||||**22,100**| |||||**22,778**| Page 6 of 11 ## **HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **YEAR ENDED 30 SEPTEMBER 2022** ## **5.** |**CREDITORS:**amounts falling due within one year
Creditors Accruals and Deferred income|**2,227**|**2,180**
**30-Sep-21**| |---|---|---| **6. COMPANY LIMITED BY GUARANTEE** The company is limited by guarantee and therefore has no share capital. Each member is limited to a liability of £1 solely in the event of the company winding up. |**7.**
**8.**
**GENERAL RESERVE**
Net funds introduced from the old Huby and Sutton Agricultural Society
**REVALUATION RESERVE**
Gain on revaluation of trophies
**PROFIT AND LOSS ACCOUNT**
Balance brought forward
(Loss) Profit for the financial year
Balance carried forward|**£**
**4,907**
**(6,740)**
**(1,833)**
**£**
**31,861**
**22,000**
**53,861**|**£**
**6,778**
**(1,871)**| |---|---|---| |||**4,907**| |||**£**
**31,861**
**22,000**| |||**53,861**| Page 7 of 11 ## **HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED** ## **REPORT OF THE ACCOUNTANTS TO THE DIRECTOR OF** ## **HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED** As described on the balance sheet you are responsible for the preparation of the financial statements for the year ended 30 September 2022 set out on the pages three to seven and you consider that the company is exempt from an audit. In accordance with your instructions, we have compiled these unaudited financial statements in order to assist you to fulfil your statutory responsibilities, from accounting records and information and explanations supplied to us. ## **D L Benson Accountants Limited** 1 The Courtyard 27 The Village Haxby York YO32 3JE 30 June 2023 Page 8 of 11 ## **HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED** ## **DETAILED TRADING AND PROFIT AND LOSS ACCOUNT** ## **YEAR ENDED 30 SEPTEMBER 2022** |**INCOME**
Total Income from all Events
**EXPENSES**
Total Expenses from all Events
**GROSS (LOSS)**
**Other Income**
Bank Interest Received
**ADMINISTRATION EXPENSES**
Hall Hire
Online Filing Fee
Legal Fees
Bank Charges and Paypal Fees
**NET (LOSS) PROFIT**
Website
Accountancy|**£**
**288**
**526**
**13**
**486**
**35**
**220**|**£**
**29,426**
**34,853**
**(5,427)**
**240**
**15**
**(5,172)**
**1,568**
**(6,740)**|**£**
**£**
**-**
**1,457**
**(1,457)**
**390**
**2**
**(1,065)**
**24**
**256**
**13**
**378**
**45**
**90**
**806**
**(1,871)**
**2021**|**£**
**£**
**-**
**1,457**
**(1,457)**
**390**
**2**
**(1,065)**
**24**
**256**
**13**
**378**
**45**
**90**
**806**
**(1,871)**
**2021**| |---|---|---|---|---| |||||| |||||**(1,871)**| **Continued...........................** **This page does not form part of the Statutory Financial Statements** Page 9 of 11 ## **HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED** ## **DETAILED ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2022** |**MAIN SHOW**
Gate Money
Adverts & Banners
Dressage and Equine
Sponsorship
Programme Sales
Craft Stands
Advertising
Entry Fees
Booking Fees
Trade Stands
Bar
Ice Cream
Entertainments
Catering
Hog Roast
Donations
Prize Draw
**OTHER EVENTS**
Ploughing Match
**TOTAL INCOME FROM ALL EVENTS**
**INCOME**|**£**
**15,532**
**135**
**-**
**3,398**
**258**
**200**
**-**
**5,321**
**-**
**2,190**
**300**
**935**
**-**
**350**
**-**
**515**
**292**
**29,426**
**-**
**29,426**|**2021**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-| |---|---|---| |||-| |||**-**| |||**-**| **Continued...........................** **This page does not form part of the Statutory Financial Statements** Page 10 of 11 ## **HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED** ## **DETAILED ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2022** |**EXPENSES**
**MAIN SHOW**
Equipment Hire :-
Marquee
Toilets
P A System
Other
Maintenance and General setting up costs
Show Jumps
Signs
Affiliation Fees and Licences
Displays, Entertainment etc.
Catalogue Printing etc.
Venue Fee
Judges and Commentators Expenses
Honorarium
Wages and Salaries
Postage and Stationery
Trophies, Rosettes and Engraving
Ambulance Services
Vets
Catering
Charity Donations :-
Freemasons
Easingwold Lions
Donation Brownies
Forest of Galtres Lodge
Insurance
Advertising and Promotions
Legal and Professional Fees
Sundries
Depreciation of Drainage Scheme
Prize Money
**OTHER EVENT COSTS**
Ploughing Match
**TOTAL EXPENSES FROM ALL EVENTS**|**£**
**4,782**
**2,214**
**912**
**1,336**
**946**
**550**
**-**
**211**
**3,720**
**2,763**
**500**
**850**
**100**
**2,500**
**75**
**1,589**
**1,002**
**250**
**362**
**-**
**150**
**150**
**50**
**150**
**1,844**
**299**
**1,447**
**167**
**678**
**5,256**
**34,853**
**-**
**34,853**|**2021**
**£**
**-**
-
-
-
-
-
-
-
**20**
-
-
-
-
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**694**
**66**
**-**
**-**
**677**
**-**| |---|---|---| |||**1,457**| |||**-**| |||**1,457**| **This page does not form part of the Statutory Financial Statements** Page 11 of 11