ANNUAL REPORT OF THE TRUSTEES OF THE WILFORD YOUTH AND CHILDREN SCHEME
(CHARITY NUMBER 1116733) FOR THE PERIOD BETWEEN 1 APRIL 2021 AND 31 MARCH 2022
TRUSTEES
The trustees were in the last year, as follows:
Mrs A Mason (appointed by WYCS in 2016) Mr E Mason (founding trustee) Mrs A Massarella (appointed by WYCS in 2016) Mr S Massarella (founding trustee) Wendy Brown (appointed by WYCS in 2019)
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ACTIVITY DURING THE YEAR
The primary focus over this last year continues to be providing services for our Before and After School Club (BASC) and rooms to Wilford Village Playgroup. The BASC has now run for over 9 years, serving local children from the South Wilford Endowed VA CE Primary School. This year we’ve continued to improve the half of The Centre that’s devoted to the BASC and it remains at full capacity for many sessions, with some sessions also having a waiting list.
The BASC is a not-for-profit concern and employs six part time staff. We continue to use a part-time professional bookkeeper to complement our childcare staff, meaning that the BASC is now selfcontained and no longer needs to use volunteers to run; making it a more sustainable operation into the future. There have been a few changes in staff over the year but the manager and trustees have secured appointments for suitably trained staff as replacements.
The Centre, formerly known as the Old Victorian School Building, on Main Road in Wilford remains as the base for our activities. We rent the building (from the Carters Educational Foundation) and are responsible for its development and upkeep. As trustees we continue to make improvements as funds allow. The rent is now a commercial basis which is financially challenging but has been supplemented by grants to WYCS.
The half of The Centre we don’t use ourselves is still rented to the Wilford Village Playgroup. This playgroup has flourished during their term in the building and are able to offer more sessions to parents. They are another local organisation serving local children and we’re pleased we’ve been able to provide them with a permanent home. We continue to make The Centre available for occasional use by the church youth groups and so on – in line with our objectives.
As happened in 2019 COVID had a part to play in the club activities. Restrictions were still in place with COVID safety measures being used throughout the club. The numbers returned to before COVID closures.
WYCS continues to hold a modest cash reserve as a contingency against emergencies. Our financial statement for the twelve months between April 2021 and March 2022 was examined by Lesley Skermer (CFIIA) and follows.
The treasurer and acting Chairman is Eddie Mason.
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Wllford Youth and Childrens Scheme Centre. The Okl School sth Wlfcfd CE S&Kol ma Ro April 2021 to March 2022 Incor BAS Club income Carters Grants Re¢¢i¥d HMRC: Covid gFants The Centre rent in¢)Jme Total In¢xJm• £59.1.38 £18.750.(K) £1,415.46 £86,600.84 £3,231.74 £732.67 £176.09 £417.40 £536.04 £985.85 £424.44 £1.040.36 £2.305.9B £110.00 £417.99 £431.23 Toys & malerialg Staff unrfL¥rr Staff training courses Equipment Specific Centre o)sts Spec4fic dub expenses Insurydnc Propety IrAnCe Auditing Licen & Mambership Fees Fire & salèty equiplservThs Repairs lo building Postage,stationery,computer R•nl lo Carters Business Rates Payroll £493.67 £22.5W. £1.638.40 £47.055.22 2.714.15 £373.( Employers NICISMP rewed Employèr peon contrtht Tot81 Payroll Telephono & irbkmet 4,714.13 El8caric4ty Water ch8rges Total Utilities Totsl Expenses f2.769.53 £84.609.88 Operating Profft £1,990.96 Otr Income Nel Profft i (Loss)
ilford Youth and Childrens Scheme TrE Certre. The Old S¢Sy)ol South v4fjlfd CE S¢hool Main Ro& Word Balance Sheet As of March 2022 Cuent Assets Cash On Hand TSB TreaSUrsAt0Mt PcK*it Pay (ppaY cafd) Total Cash On Hartd Total CurrentAssets Total Assets £38,673.75 £38 674.24 £38 674.24 £38.674.24 Li8tiililies NetAssets £36 674.24 Capital Retained Eamings Current Year Eamlngs Total Capit £36.683.28 £199). £38.674.24
Independent Examinerfs Report on the Accounts Report to the trustsesl members of Wilford Youth and Children Scheme On accounts for the year ended 31" March 2022 Charity no (rf any) 1116733 Set out on pages 1to2 Respective responsibilities The charity's trustees are responsible for Ihe preparation of the accounts. of trustees and examiner The charity's trustees consider that an audit Is not required for this year under seGtion 144{2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: exaTnine the alUn under sedion 145 of the 2011 Act to follow the Pr(edureS laid down in the general Directions given by the commission under Secti 14515)(b) of the 2011 Act to state whether particular matters have ()Jme to my attention Basis of independent My examination VRS 13rried out in accordance with General Directions examinerfs statement given by the Charity Commissioners. An examinatton includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideratton of any unusual items or disclosures in the aco)unts. and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the eviden that would be required in an audtt, and consequently no opinion is given as to whether the accounts present a 'tnJe and fair vÈeW and the rerx)rt is limited to those matters set out in the next statement. Independent examinerfs In connection with my examination. no matter has (x)me to my attention: statement (1) vthich gtves me reasonable cause to believe that in any material respect the requirements: to keep acccmjnting records in ac(than with section 130 of the 2011 Act and to prepare accounts which accord with the accounting records and cA)mpty with the arAxJunting requirements of the 2011 Act have not been met or {2) to which, in my opinion. attention should be drawn in order to enable a proper understsnding of the accounts to be reaGhed Slgned: 2510712022 Name: Lesley H Skernr Relevant professional qualification(s) or body (rf any): Chartered Fellow of the Institute of Intemal Auditors (CFIIA) Address: 10 The Hollows
Sifverdale Noth'ngham NG117FJ
Disclosure section Only complete rf the examiner needs to highlight material problems. No issues to disclose. Give here brief details of any items that the examiner wishes to disclose.
Wilford Youth and Children Scheme Inde endent Examiners findin s arisin eriod. 1st ri12021 to 31" March 2022 from the review of the accounts for Summary I have completed my independent examination of Wilford Youth and Childrens Scheme accounts for the 2021122 financial year and can confimi that in the course of my examination. no matter has o)me to my attention which gives me reasonable cause to believe that in. any material respect, the Trustees have not met the requirements to ensure that: proper accounting records are kept (in accordance with section 130 of the 2011 Act and accounts are prepared which agr with the accounting records and comply with the accounting requirements of the 2011 Act. or to which, in my opinion. attentFon should be drawn in order to enable a proper understanding of the accounts to be reached. The accounb'ng records of the Scheme continue to be maintained to a gocKI standard and are maintained by a person experienced in accounting and book keeping. There are no issues of conrn to reporL Testing completed The following tests were completed: A check on the years opening balanS brought forward correctly" A check that the Receipts and Payment Account was derived from the cashbook (Nominal Ledger) re(x)rds maintained. A check that all income received by the Treasurer banked intact and in timely manner. A sample check that payrnents made are supported by supporting invoicelevidence" A sample check that pocket card disbursements adequately supported: A sample check that wage payments rrectlY calculated based on hours worked and eVIdend as paid over to staffr. An analytical review of receipts and payments in the period of account, comparing to previous years and exFECtations' A check of regular completion of monthly bank reconciliab'ons" Re perfomance of the March 2022 bank re(J)nciliation and verification of balances held to independent sources. and Sample testing that involS raised in respect of fees were subsequently paid and cash accounted for cOectlY.
Balances held I confirmed that the funds reconciliation sheet in the accounts indudes the correct brought forward balance from the 2020121 independently reviewed accounts (£36,683.28) and that the funds Irried foThvard balance at 31.3.22 of £38.674.24 is represented by fvnds held within the charity's bank account. All balanS have been agreed to irKJependent sources. Signed: L H Skermer (CFlfA) Date: 81h November 2021