## **ANNUAL REPORT OF THE TRUSTEES OF THE WILFORD YOUTH AND CHILDREN SCHEME** 

## **(CHARITY NUMBER 1116733) FOR THE PERIOD BETWEEN 1 APRIL 2021 AND 31 MARCH 2022** 

## **TRUSTEES** 

The trustees were in the last year, as follows: 

Mrs A Mason (appointed by WYCS in 2016) Mr E Mason (founding trustee) Mrs A Massarella (appointed by WYCS in 2016) Mr S Massarella (founding trustee) Wendy Brown (appointed by WYCS in 2019) 

1 



## **ACTIVITY DURING THE YEAR** 

The primary focus over this last year continues to be providing services for our Before and After School Club (BASC) and rooms to Wilford Village Playgroup. The BASC has now run for over 9 years, serving local children from the South Wilford Endowed VA CE Primary School. This year we’ve continued to improve the half of The Centre that’s devoted to the BASC and it remains at full capacity for many sessions, with some sessions also having a waiting list. 

The BASC is a not-for-profit concern and employs six part time staff. We continue to use a part-time professional bookkeeper to complement our childcare staff, meaning that the BASC is now selfcontained and no longer needs to use volunteers to run; making it a more sustainable operation into the future. There have been a few changes in staff over the year but the manager and trustees have secured appointments for suitably trained staff as replacements. 

The Centre, formerly known as the Old Victorian School Building, on Main Road in Wilford remains as the base for our activities. We rent the building (from the Carters Educational Foundation) and are responsible for its development and upkeep. As trustees we continue to make improvements as funds allow. The rent is now a commercial basis which is financially challenging but has been supplemented by grants to WYCS. 

The half of The Centre we don’t use ourselves is still rented to the Wilford Village Playgroup. This playgroup has flourished during their term in the building and are able to offer more sessions to parents. They are another local organisation serving local children and we’re pleased we’ve been able to provide them with a permanent home. We continue to make The Centre available for occasional use by the church youth groups and so on – in line with our objectives. 

As happened in 2019 COVID had a part to play in the club activities. Restrictions were still in place with COVID safety measures being used throughout the club. The numbers returned to before COVID closures. 

WYCS continues to hold a modest cash reserve as a contingency against emergencies. Our financial statement for the twelve months between April 2021 and March 2022 was examined by Lesley Skermer (CFIIA) and follows. 

The treasurer and acting Chairman is Eddie Mason. 

2 



Wllford Youth and Childrens Scheme
Centre. The Okl School
s￿th Wlfcfd CE S&Kol
ma￿ Ro
April 2021 to March 2022
Incor
BAS Club income
Carters Grants Re¢¢i¥*d
HMRC: Covid gFants
The Centre rent￿ in¢)Jme
Total In¢xJm•
£59.￿1.38
£18.750.(K)
£1,415.46
£86,600.84
£3,231.74
£732.67
£176.09
£417.40
£536.04
£985.85
£424.44
£1.040.36
£2.305.9B
£110.00
£417.99
£431.23
Toys & malerialg
Staff unrfL¥rr
Staff training courses
Equipment
Specific Centre o)sts
Spec4fic dub expenses
Insurydnc*
Propety Ir￿AnCe
Auditing
Licen￿ & Mambership Fees
Fire & salèty equiplservThs
Repairs lo building
Postage,stationery,computer
R•nl lo Carters
Business Rates
Payroll
£493.67
£22.5W.
£1.638.40
£47.055.22
2.714.15
£373.(
Employers NICISMP re￿wed
Employèr pe￿on contrtht
Tot81 Payroll
Telephono & irbkmet
4,714.13
El8caric4ty
Water ch8rges
Total Utilities
Totsl Expenses
f2.769.53
£84.609.88
Operating Profft
£1,990.96
Ot￿r Income
Nel Profft i (Loss)

ilford Youth and Childrens Scheme
TrE Certre. The Old S¢Sy)ol
South v4fjlf￿d CE S¢hool
Main Ro&
Word
Balance Sheet
As of March 2022
Cu￿ent Assets
Cash On Hand
TSB TreaSU￿rsAt0￿Mt
PcK*it Pay (p￿paY cafd)
Total Cash On Hartd
Total CurrentAssets
Total Assets
£38,673.75
£38 674.24
£38 674.24
£38.674.24
Li8tiililies
NetAssets
£36 674.24
Capital
Retained Eamings
Current Year Eamlngs
Total Capit
£36.683.28
£199).
£38.674.24

Independent Examinerfs Report on the
Accounts
Report to the trustsesl
members of
Wilford Youth and Children Scheme
On accounts for the year
ended
31" March 2022
Charity no (rf any)
1116733
Set out on pages
1to2
Respective responsibilities The charity's trustees are responsible for Ihe preparation of the accounts.
of trustees and examiner The charity's trustees consider that an audit Is not required for this year
under seGtion 144{2) of the Charities Act 2011 (the 2011 Act) and that an
independent examination is needed.
It is my responsibility to:
exaTnine the al￿Un￿ under sedion 145 of the 2011 Act
to follow the Pr(￿edureS laid down in the general Directions given by
the commission under Secti￿ 14515)(b) of the 2011 Act
to state whether particular matters have ()Jme to my attention
Basis of independent My examination VRS 13rried out in accordance with General Directions
examinerfs statement given by the Charity Commissioners. An examinatton includes a review of
the accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideratton of any unusual
items or disclosures in the aco)unts. and seeking explanations from you as
trustees conceming any such matters. The procedures undertaken do not
provide all the eviden￿ that would be required in an audtt, and
consequently no opinion is given as to whether the accounts present a 'tnJe
and fair vÈeW and the rerx)rt is limited to those matters set out in the next
statement.
Independent examinerfs In connection with my examination. no matter has (x)me to my attention:
statement
(1) vthich gtves me reasonable cause to believe that in any material respect
the requirements:
to keep acccmjnting records in ac(than￿ with section 130 of the
2011 Act and
to prepare accounts which accord with the accounting records and
cA)mpty with the arAxJunting requirements of the 2011 Act
have not been met or
{2) to which, in my opinion. attention should be drawn in order to enable
a proper understsnding of the accounts to be reaGhed
Slgned:
2510712022
Name:
Lesley H Skern￿r
Relevant professional
qualification(s) or body (rf
any):
Chartered Fellow of the Institute of Intemal Auditors (CFIIA)
Address:
10 The Hollows

Sifverdale
Noth'ngham
NG117FJ

Disclosure section
Only complete rf the examiner needs to highlight material problems.
No issues to disclose.
Give here brief details of
any items that the
examiner wishes to
disclose.

Wilford Youth and Children Scheme
Inde
endent Examiners findin
s arisin
eriod. 1st
ri12021 to 31" March 2022
from the review of the accounts for
Summary
I have completed my independent examination of Wilford Youth and Childrens
Scheme accounts for the 2021122 financial year and can confimi that in the
course of my examination. no matter has o)me to my attention which gives me
reasonable cause to believe that in. any material respect, the Trustees have not
met the requirements to ensure that:
proper accounting records are kept (in accordance with section 130 of the
2011 Act and
accounts are prepared which agr￿ with the accounting records and comply
with the accounting requirements of the 2011 Act. or
to which, in my opinion. attentFon should be drawn in order to enable a proper
understanding of the accounts to be reached.
The accounb'ng records of the Scheme continue to be maintained to a gocKI
standard and are maintained by a person experienced in accounting and book
keeping. There are no issues of con￿rn to reporL
Testing completed
The following tests were completed:
A check on the years opening balan￿S brought forward correctly"
A check that the Receipts and Payment Account was derived from the
cashbook (Nominal Ledger) re(x)rds maintained.
A check that all income received by the Treasurer banked intact and in
timely manner.
A sample check that payrnents made are supported by supporting
invoicelevidence"
A sample check that pocket card disbursements adequately supported:
A sample check that wage payments ￿rrectlY calculated based on hours
worked and eVIden￿d as paid over to staffr.
An analytical review of receipts and payments in the period of account,
comparing to previous years and exFECtations'
A check of regular completion of monthly bank reconciliab'ons"
Re perfomance of the March 2022 bank re(J)nciliation and verification of
balances held to independent sources. and
Sample testing that invol￿S raised in respect of fees were subsequently
paid and cash accounted for cO￿ectlY.

Balances held
I confirmed that the funds reconciliation sheet in the accounts indudes the
correct brought forward balance from the 2020121 independently reviewed
accounts (£36,683.28) and that the funds I￿rried foThvard balance at 31.3.22 of
£38.674.24 is represented by fvnds held within the charity's bank account. All
balan￿S have been agreed to irKJependent sources.
Signed:
L H Skermer (CFlfA)
Date: 81h November 2021