ANNUAL REPORT OF THE TRUSTEES OF THE WILFORD YOUTH AND CHILDREN SCHEME
(CHARITY NUMBER 1116733) FOR THE PERIOD BETWEEN 1 APRIL 2020 AND 31 MARCH 2021
TRUSTEES
The trustees were in the last year, as follows:
Mrs A Mason (appointed by WYCS in 2016) Mr E Mason (founding trustee) Mrs A Massarella (appointed by WYCS in 2016) Mr S Massarella (founding trustee) Wendy Brown (appointed by WYCS in 2019)
Rev Phil Marsh resigned from post to take up an appointment in the diocese of ELY.
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ACTIVITY DURING THE YEAR
The primary focus over this last year continues to be providing services for our Before and After School Club (BASC) and rooms to Wilford Village Playgroup. The BASC has now run for over eight years, serving local children from the South Wilford Endowed VA CE Primary School. This year we’ve continued to improve the half of The Centre that’s devoted to the BASC and it remains at full capacity for many sessions, with some sessions also having a waiting list.
The BASC is a not-for-profit concern and employs six part time staff. We continue to use a part-time professional bookkeeper to complement our childcare staff, meaning that the BASC is now selfcontained and no longer needs to use volunteers to run; making it a more sustainable operation into the future. There have been a few changes in staff over the year but the manager and trustees have secured appointments for suitably trained staff as replacements.
The Centre, formerly known as the Old Victorian School Building, on Main Road in Wilford remains as the base for our activities. We rent the building (from the Carters Educational Foundation) and are responsible for its development and upkeep. As trustees we continue to make improvements as funds allow. The rent is now a commercial basis which is financially challenging but has been supplemented by grants to WYCS.
The half of The Centre we don’t use ourselves is still rented to the Wilford Village Playgroup. This playgroup has flourished during their term in the building and are able to offer more sessions to parents. They are another local organisation serving local children and we’re pleased we’ve been able to provide them with a permanent home. We continue to make The Centre available for occasional use by the church youth groups and so on – in line with our objectives.
COVID 19 had a significant effect on the running of the club. The opening followed the lockdown of schools during 2020. The trustees decided that the staff would retain full salary during the lockdown which was supplemented by the Government Furlough scheme. On reopening although numbers were initially down the cash flow was maintained. Significant expenditure was encountered with the need for new cleaning processes and purchase of PPE.
WYCS continues to hold a modest cash reserve as a contingency against emergencies. Our financial statement for the twelve months between April 2020 and March 2021 was examined by Lesley Skermer (CFIIA) and follows.
The treasurer and acting Chairman is Eddie Mason.
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Wllford Youth and childre Scheme The Centre. The Old Sthool SryJth IAfjhrd CE Schc¥)I Main Road Statement Aprfl 2020 to March 2021 In¢om? BAS Club inojme Cart4 Grants R•ceived HMRC: CJRS grant Refijnd of gas oNpwm•nt Th6 C•ntre rentsl irb>Jrne Total Incom £21.847.22 £1S,CK)O. £17.054.77 £5.852.75 £87,8XI.74 Toys & uaft materials staff training courses EqLripment £1,841.49 £691.rK) £168.58 f25.(KJ £899.64 £488.S8 £1,057.99 È110.00 £311.50 £54.(J) £521.46 £9,LW. £1.638.40 dub sxpenses IngJr8nC Auditing L1¢er & Membership Fees Firn & safety equip1s•MS Postagè,slationery,rnPuler Rent to Carttsrs Business Rat¥$ Payroll Wages (10 * Efflployels NIC 4iiiLt.If IL Emplwr Fension conlrQxrt)n Totsl Payroll Tdgphone & intemet Utilities Electri¢rty Gas £46.738.77 lh* -£3.4.82 £43.451.72 £1.987.53 £1.C62.28 £9SS.49 Total Utilities Totsl Expenses £64.955.02 r2.895.72 Other Ewses Not Profft i (Lossl
Ilford Youth and Childrens Scheme Balance Sheet As of March 2021 CurrentAss•ts Cash On Hand TSB TreasurersA(Ctht Pod(it Pay (prepay Lzrd) Total Cash On Hand Total CurrentAssets £36.540.45 £142.83 £26 68328 £36 683.28 £36,683.28 Liabilitses NetAssets £36 683.28 CaF*tg1 Relained Eamings Cuwenl Year Eamings Totsl Capi £33,787.56 £2 895.72 £36 683.28
(Iiwy Independent Examinerfs Report on the Accounts Report to the trusteesl members of Wilford Youth and Children Scheme On accounts for the year ended 31" Mardy 2021 Charity no (If any) 1116733 Set out on pages 1to2 Respective responsibilities The charity's trustees are responsible for the preparation of the accounts. of trustees and examtner The charity's trustees nSider that an audtt is not required for this year under section 144(2} of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to= examine the accounts under section 145 of the 2011 Act to follow the procedures laid down in the general Directions given by the commission under section 145(5)(b) of the 2011 Act to state whether particular matters have come to my attention Basis of independent My examination was (zrried out in accordan with General Directions examine¢s statement given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented wlh those records. It also indudes consideration of any unusual items or disdosures in the accounts. and seeking explanations from you as trustees (x)nceming any such matters. The proTrdures undertaken do not provide all the eviden that would be required in an audtt, and consequendy no opinion is given as to whether the accounts present a 'true and fair vievl and the report is limited to those matters set out in the next statement. Independent examinerfs In connection with my examination. rKI matter has come to my attention: ststement (1) which gives me reasonable cause to believe that in any malerial respect the requirements: to keep accounting recA)rds in accordan with seciion 130 of the 2011 Act and to prepare accounts vthich accord the accounting records and Ix)mply with the aC(Unting requirements of the 2011 Act have not been met or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the aco)unts to be reached Signed: 0811112021 Name: Lesley H Skemier Relevant professional qualffication{s) or body (if any): Chartered Feltow of the Institute of Intemal Auditors (CFIIA) Address: 10 The Hollows
Sifverdale Nottingham NG117FJ
Disclosure section Only complete if the examiner needs to highlight material problems. No issues to disckjse. Give here brief details of any items thal the examiner wishes to dlsclose.
Wilford Youth and Children Scheme Inde endent Examiners findin s arisin st eriod. 1 A ri12020 to 31st March 2021 from the review of the accounts for Summary I have completed my independent examination of Wilford YoLrth and Childrens Scheme accounts for the 2020121 financial year and can confirm that in the course of my examination. no matter has cx)me to my attention which gives me reasonable cause to believe that in. any material respect. the Trustees have not met the requirements to ensure that: proper accounting records are kept (in accordance with section 130 of the 2011 Act and accounts are prepared which agree with the accounting records and comply with the accounting requirements of the 2011 Act. or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. The accounting records of the Stheme continue to be maintained to a good standard and are maintained by a person experienced in accounting and book keeping. There are no issues of cOnM to report. Testing completed The following tests were completed: A check on the years opening balanS brought forward correctly". A check that the Receipts and Payment Account was derived from the cashbook (Nominal Ledger) records maintained. A check that all income r1Ved by the Treasurer banked intsct and in timely manner A sample check that payments made are supported by supporting invol/eViden. A sample check that pocket card disbursements adequately supported. A sample check that wage payments correctly lCulated based on hours worked and evidenced as paid over to ststr. An analytical review of receipts and payments in the period of acunt. comparing to previous years and expectations; A check of regular completion of monthly bank reconciliations" Re performan of the March 2021 bank reconciliation arKJ verification of balanS held to independent sources. and Sample testing that invoices raised in respect of fees were subsequently paid and cash accounted for correctly.
Balances held I confirmed that the funds reconciliation sheet in the accounts indudes the correct brought forward balan from the 2019120 independently reviewed accounts (£33,787.56 and that the funds Caled forward balance at 31.3.21 of £36.683.28 is represented by funds held within the charity's bank account and a small balan on the pocket pay rard. All balan have been agreed to independent sources. Signed: L H Skemier (CFIIA) Date: 8th November 2021
L H Skemer 10 The Hollows Silverdale Nottingham NG117FJ 01 November 2021 Trustees of Wilford Youth and Childrens Stheme School Building Main Street Wilford Village Nottingham Letter of En ement Between the Trustees of Wilford Youth and Childrens Scheme and Mrs LH Skemier {CFIIA>. the Independent Examiner of the accounts for the periixl 1st April 2020 to 31st March 2021. This Letter of Engagement confimis that the Trustees of the Wilford Youth and Childrens Scheme have considered the requirements of the Charity Commissions guidance for the apFK)intment of an IndeperKJent Examiner. Mrs L H Skenner has hereby been appointed as independent examiner of the Wilford Youth and Childrens Scheme accounts for the period 1" April 2020 to 31st March 2021. The terms of agreement are that Mrs L H Skemier will undertake an independent examination of the accounts in accordan wtth the Charity Commissions 'CC32 Independent Examination of Charity Accx)unts: Directions and Guidan notes.. All relevant reports will be completed as part of this review. In retum a fee of £110 will be payable to Mrs L H Skem)er on completion of the review arKI issue of the Independent Examiners reporL Signed: L H Skemer Mrs LH Skermer (CFIIA) Independent Examiner Signed: Mrs B Young Treasurer of Wilford Youth and Childrens Scherne