# **ANNUAL REPORT OF THE TRUSTEES OF THE WILFORD YOUTH AND CHILDREN SCHEME** 

# **(CHARITY NUMBER 1116733) FOR THE PERIOD BETWEEN 1 APRIL 2020 AND 31 MARCH 2021** 

## **TRUSTEES** 

The trustees were in the last year, as follows: 

Mrs A Mason (appointed by WYCS in 2016) Mr E Mason (founding trustee) Mrs A Massarella (appointed by WYCS in 2016) Mr S Massarella (founding trustee) Wendy Brown (appointed by WYCS in 2019) 

Rev Phil Marsh resigned from post to take up an appointment in the diocese of ELY. 

1 



## **ACTIVITY DURING THE YEAR** 

The primary focus over this last year continues to be providing services for our Before and After School Club (BASC) and rooms to Wilford Village Playgroup. The BASC has now run for over eight years, serving local children from the South Wilford Endowed VA CE Primary School. This year we’ve continued to improve the half of The Centre that’s devoted to the BASC and it remains at full capacity for many sessions, with some sessions also having a waiting list. 

The BASC is a not-for-profit concern and employs six part time staff. We continue to use a part-time professional bookkeeper to complement our childcare staff, meaning that the BASC is now selfcontained and no longer needs to use volunteers to run; making it a more sustainable operation into the future. There have been a few changes in staff over the year but the manager and trustees have secured appointments for suitably trained staff as replacements. 

The Centre, formerly known as the Old Victorian School Building, on Main Road in Wilford remains as the base for our activities. We rent the building (from the Carters Educational Foundation) and are responsible for its development and upkeep. As trustees we continue to make improvements as funds allow. The rent is now a commercial basis which is financially challenging but has been supplemented by grants to WYCS. 

The half of The Centre we don’t use ourselves is still rented to the Wilford Village Playgroup. This playgroup has flourished during their term in the building and are able to offer more sessions to parents. They are another local organisation serving local children and we’re pleased we’ve been able to provide them with a permanent home. We continue to make The Centre available for occasional use by the church youth groups and so on – in line with our objectives. 

COVID 19 had a significant effect on the running of the club. The opening followed the lockdown of schools during 2020. The trustees decided that the staff would retain full salary during the lockdown which was supplemented by the Government Furlough scheme. On reopening although numbers were initially down the cash flow was maintained. Significant expenditure was encountered with the need for new cleaning processes and purchase of PPE. 

WYCS continues to hold a modest cash reserve as a contingency against emergencies. Our financial statement for the twelve months between April 2020 and March 2021 was examined by Lesley Skermer (CFIIA) and follows. 

The treasurer and acting Chairman is Eddie Mason. 

2 



Wllford Youth and childre￿ Scheme
The Centre. The Old Sthool
SryJth IAfjhrd CE Schc¥)I
Main Road
Statement
Aprfl 2020 to March 2021
In¢om?
BAS Club inojme
Cart4￿ Grants R•ceived
HMRC: CJRS grant
Refijnd of gas oNpwm•nt
Th6 C•ntre rentsl irb>Jrne
Total Incom
£21.847.22
£1S,CK)O.
£17.054.77
£5.852.75
£87,8XI.74
Toys & uaft materials
staff training courses
EqLripment
£1,841.49
£691.rK)
£168.58
f25.(KJ
£899.64
£488.S8
£1,057.99
È110.00
£311.50
£54.(J)
£521.46
£9,LW.
£1.638.40
dub sxpenses
IngJr8nC*
Auditing
L1¢er￿ & Membership Fees
Firn & safety equip1s•M￿S
Postagè,slationery,￿rnPuler
Rent to Carttsrs
Business Rat¥$
Payroll
Wages
(10 * Efflployels NIC 4iiiLt.If
IL
Emplwr Fension conlrQxrt*)n
Totsl Payroll
Tdgphone & intemet
Utilities
Electri¢rty
Gas
£46.738.77
lh* -£3.4￿.82
£43.451.72
£1.987.53
£1.C62.28
£9SS.49
Total Utilities
Totsl Expenses
£64.955.02
r2.895.72
Other Ewses
Not Profft i (Lossl

Ilford Youth and Childrens Scheme
Balance Sheet
As of March 2021
CurrentAss•ts
Cash On Hand
TSB TreasurersA(￿Ctht
Pod(it Pay (prepay Lzrd)
Total Cash On Hand
Total CurrentAssets
£36.540.45
£142.83
£26 68328
£36 683.28
£36,683.28
Liabilitses
NetAssets
£36 683.28
CaF*tg1
Relained Eamings
Cuwenl Year Eamings
Totsl Capi
£33,787.56
£2 895.72
£36 683.28

(Iiwy
Independent Examinerfs Report on the
Accounts
Report to the trusteesl
members of
Wilford Youth and Children Scheme
On accounts for the year
ended
31" Mardy 2021
Charity no (If any)
1116733
Set out on pages
1to2
Respective responsibilities The charity's trustees are responsible for the preparation of the accounts.
of trustees and examtner The charity's trustees ￿nSider that an audtt is not required for this year
under section 144(2} of the Charities Act 2011 (the 2011 Act) and that an
independent examination is needed.
It is my responsibility to=
examine the accounts under section 145 of the 2011 Act
to follow the procedures laid down in the general Directions given by
the commission under section 145(5)(b) of the 2011 Act
to state whether particular matters have come to my attention
Basis of independent My examination was (zrried out in accordan￿ with General Directions
examine¢s statement given by the Charity Commissioners. An examination includes a review of
the accounting records kept by the charity and a comparison of the accounts
presented wlh those records. It also indudes consideration of any unusual
items or disdosures in the accounts. and seeking explanations from you as
trustees (x)nceming any such matters. The proTrdures undertaken do not
provide all the eviden￿ that would be required in an audtt, and
consequendy no opinion is given as to whether the accounts present a 'true
and fair vievl and the report is limited to those matters set out in the next
statement.
Independent examinerfs In connection with my examination. rKI matter has come to my attention:
ststement
(1) which gives me reasonable cause to believe that in any malerial respect
the requirements:
to keep accounting recA)rds in accordan￿ with seciion 130 of the
2011 Act and
to prepare accounts vthich accord the accounting records and
Ix)mply with the aC(￿Unting requirements of the 2011 Act
have not been met or
(2) to which, in my opinion, attention should be drawn in order to enable
a proper understanding of the aco)unts to be reached
Signed:
0811112021
Name:
Lesley H Skemier
Relevant professional
qualffication{s) or body (if
any):
Chartered Feltow of the Institute of Intemal Auditors (CFIIA)
Address:
10 The Hollows

Sifverdale
Nottingham
NG117FJ

Disclosure section
Only complete if the examiner needs to highlight material problems.
No issues to disckjse.
Give here brief details of
any items thal the
examiner wishes to
dlsclose.

Wilford Youth and Children Scheme
Inde
endent Examiners findin
s arisin
st
eriod. 1 A
ri12020 to 31st March 2021
from the review of the accounts for
Summary
I have completed my independent examination of Wilford YoLrth and Childrens
Scheme accounts for the 2020121 financial year and can confirm that in the
course of my examination. no matter has cx)me to my attention which gives me
reasonable cause to believe that in. any material respect. the Trustees have not
met the requirements to ensure that:
proper accounting records are kept (in accordance with section 130 of the
2011 Act and
accounts are prepared which agree with the accounting records and comply
with the accounting requirements of the 2011 Act. or
to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
The accounting records of the Stheme continue to be maintained to a good
standard and are maintained by a person experienced in accounting and book
keeping. There are no issues of cOn￿M to report.
Testing completed
The following tests were completed:
A check on the years opening balan￿S brought forward correctly".
A check that the Receipts and Payment Account was derived from the
cashbook (Nominal Ledger) records maintained.
A check that all income r￿1Ved by the Treasurer banked intsct and in
timely manner
A sample check that payments made are supported by supporting
invol￿/eViden￿.
A sample check that pocket card disbursements adequately supported.
A sample check that wage payments correctly ￿lCulated based on hours
worked and evidenced as paid over to ststr.
An analytical review of receipts and payments in the period of ac￿unt.
comparing to previous years and expectations;
A check of regular completion of monthly bank reconciliations"
Re performan￿ of the March 2021 bank reconciliation arKJ verification of
balan￿S held to independent sources. and
Sample testing that invoices raised in respect of fees were subsequently
paid and cash accounted for correctly.

Balances held
I confirmed that the funds reconciliation sheet in the accounts indudes the
correct brought forward balan￿ from the 2019120 independently reviewed
accounts (£33,787.56 and that the funds Ca￿led forward balance at 31.3.21 of
£36.683.28 is represented by funds held within the charity's bank account and a
small balan￿ on the pocket pay rard. All balan￿ have been agreed to
independent sources.
Signed:
L H Skemier (CFIIA)
Date: 8th November 2021

L H Skemer
10 The Hollows
Silverdale
Nottingham
NG117FJ
01 November 2021
Trustees of Wilford Youth and Childrens Stheme
School Building
Main Street
Wilford Village
Nottingham
Letter of En
ement
Between the Trustees of Wilford Youth and Childrens Scheme and Mrs LH
Skemier {CFIIA>. the Independent Examiner of the accounts for the periixl 1st
April 2020 to 31st March 2021.
This Letter of Engagement confimis that the Trustees of the Wilford Youth and
Childrens Scheme have considered the requirements of the Charity
Commissions guidance for the apFK)intment of an IndeperKJent Examiner. Mrs L
H Skenner has hereby been appointed as independent examiner of the Wilford
Youth and Childrens Scheme accounts for the period 1" April 2020 to 31st March
2021.
The terms of agreement are that Mrs L H Skemier will undertake an independent
examination of the accounts in accordan￿ wtth the Charity Commissions 'CC32
Independent Examination of Charity Accx)unts: Directions and Guidan￿ notes..
All relevant reports will be completed as part of this review.
In retum a fee of £110 will be payable to Mrs L H Skem)er on completion of the
review arKI issue of the Independent Examiners reporL
Signed: L H Skemer
Mrs LH Skermer (CFIIA)
Independent Examiner
Signed:
Mrs B Young
Treasurer of Wilford Youth and Childrens Scherne