DOWNSEND PAREKfs ASSOCIATION FOR The YEAR EMDED 31 AVGusf 20
DOWNSEND PARE1s. ASSOCIATION (A REGIsfERED CHARrrY) LEGAL AND ADMINISTRATIVE INFORMATION The Downsend Parents. Assodatlon (also known as the DPA) Is a parents, assodatlon consistlng of parats, guardlans and carers of pupils at Downsend Prep School and all &aff employed at the School. The DPA Is governed ty a Constitutlon. whlch was adopted on 14 Septwnber 2006 or to the reglstr&lon of the DPA as a Charlty on 31 Ortober 2006. The DPA Is a member of FrrA-UK. a natlonal charlty represng parert teacher organlsatlons. Through our membership of ITfA-UK the DPA has Publlc alIty and Personal Acddent lnSurnn to cover Its actlvltles, members and volunteer5. R•gi•tff•d Charity Numb•r. 1116557 The members of the Commlttee (the Trustees) who were elected at the AGM on 5th December 2022 and re-appolnted at the 2023 AGM on 24th September 2024. unless otherwlse stateAI. are as follows: Chalr Klm Agrawal Unda Roets (reslgned 27th January 2025). Mlchelle Sutdiffe Treasurer Julle CAkn (resigned 3rd January 2025). Cathy Heath Other Commlttee Members Slade Charlotte Staplehurst Lynn Goodwln Sally Gilbert Nlcola Buroer Nla Cummlngs Glorem Kunal Joanne Uoyd-Azlz Carol Brfstow Klm Collinson Downsend Sthool Surrey Bankern HSBC Bank plc 54 Hlgh Street Epsom Surrey Kf19 8DS Unlforni Shop Manag•r Nlcola Burger Sharon McAleese Pagel
(A REGisfERED CHA) TrusrEES' REpoKr The Trustees are pl&ased to iyesert thelr Annual Report togethff wlth the Ac(y)unts of the Downsend Parents. Assodatlon for the year end1 31 Augu& 2024. Downnd paren Association (the DPA) Is a reglstfful charlty, whose prlndpal objectlve Is to advano the educatlon of wplls at Downsend Prep School (the School) by developlng effertlve relatlonships between the &aff. parents and others assodated wlth the School. to gage In activities and provlde fracilities or equlpment vthlch support the School and advan the educatlon of the wplls. The tnstees have had regarxl to the commlsslon's publlc beneflt guidan In exerdslng thelr dutles. All parents and guardlans of cunntly reglstered pupils of the School are member5 of the DPA as vlell as the t&ichlng ' and non-teaching staff employed by the School. All members are entiued to attend and vote at all General meetlngs. The management of the DPA Is vested In a Cornmfrtt. all of whom mu# be membefs of the DPA. The Committee members are appolnted or reappnted annually at the Annual GaRral meetlng that Is usually held In Septanber every year. The Chalr. Treasurer and Secretsry are elected from the fflbers of the COMMItt at the Annual CA)wal Meeting. The members of the Commlttee for the year are thn on page l. nancial Review The DPA have had a fantastlc year, thls vdas athleved thnwgh a strong mlx of sodal events for the parerts and staff, In addltlon to runnlng the ever-popular Unlform Shop. whllst hostlng actlvltles for the chlldren at the School. Thls year the accourts show a surplus of £13.289 (2023:£11.765). Income for the year totslled £46,171 (2023:£39,405) whlth arose from fundrnlslng Ktlvttles and the unlform thop. Fundralslng actlvltles thls year were further advanced vrflth our flrst ever "Welcome ba(* to Sthool Rodeo". as well as hostlng dlscos, a parenVt&icher "Quiz Nlghtr and the fantastlc "Summer Ball". The DPA also contlnued to run tuckshops In addltlon to our refreshment actlvltles for Easter. Halloween and Chrlstsnas as well as the tradltlonal Jolly Bags for Chrlstrnas. We also held an I skatlng eVrt for the senlor school and a movle night for the Junlor Sd1. The Unlform Shop contlnues to be a very good Sour of Income for the DPA as well as an essentSal Serv1 for many parents. Varlous Intakes and sales events wffe held thrnughout the year. The th>p Is run and organlsed by commlttee member Nlcola Burger, asslsted by a group rf parent Voluntee New unlform sales totslled £411 (2023:£870). The second hand unlforms sold on behalf of parents or from donatlons contlnue to be very popular and these earned the DPA commlsslon amourrtlng to £12.503 (2023: £6,986). Other onllne fundralslng Indudlng "Amazon Smlle., Fundraislng • to dothlna donatfjon sales rnlsed £276 (2023: £442) for the DPA. . and "Easy2name". In ldItIon The admlnlstrative a>sts of runnlng the DPA £553 (2023:£395) with the maln Items of exPK11ture comprlslno iyfA-UK membership fees and InSurdn. ajditlonal rnup machlnes and bank charoes.
DOWIISEND PAREI(rs' ASSOCIATION (A REGIsfERED CHARrrY) TRusfEES REPORT (continued) nanci•l Review (continued) Thls year the DPA has provlded or spent £3.371 (202£:£4,356) on uipment. resourres and donatlons for the beneflt of the puplls at the sthool. wlth the alm of wovidlng the quallty extras that the s($ cannot always supply. The prfmary alm of the donatlons belng to SUPPOrt areas whlch benalted mo& pIlS rather than a partlcular group. Thls year we supported requests for those woiects whlch fft our obJeLtlves. A Ilst of donatlons to the school Is given In note 4 to the accounts. At the end of the flnandal year the DPA had reserves of £44.038 (2022:£30.749). 2024 has been a gr&it year for puplls, staff and carers allke. and thls Is reflected In the StrDnger finandal p0SOn of the DPA. Futurn Plans The DPA contlnues to be an tr*sential and appredated part of the fabrlc of Downsend Sthool thanks to the commltment and energy of the Commlttee, the parats and volunteers who run the UnlfDm) Shop. the aass Reps and Frfends as well as the pport of the H&idmastw and hls team at the School. As long as there are people at the school prepared to volurteer thdr tlme to promote the DPA. Its fundrntsong and social actlvities. the DPA wlll have a brlght fUre. prDvldlng the puplls of Downs wlth those extrds that Padlltate thelr learnlng experleno as well as encouraging every famlly wlth a pupil at the Sthool to be part of Downsend Sthool 1Sfe. The report was noted by the Trustees at the AGM on 27th Seoember 2024 and approved on Ilth June 2025 slgned on thelr behalf by: Cathy Heath Treasurer
DOWPISEND PAREI(rs' AS%>CXATION (A REGIsfERED CHARfTY) srATEMENT OF FINANCIAL ACTIvrrIES FOR THE YEAR ENDED 31 AUGusf 2024 2024 2023 INCOMING RESOURCES Fundralslng and Sodal Events Unlform Shop Sales and Commlsslon 33257 31,549 Total Incomlng Resources . RESOURCES EXPENDED Costs of generntlng fund8 Fundraislng and Social Evts 28.3TI 21.317 Unlform Shop cost of sales 581 1,572 Charttable expendlturn Donatlons to School and Charlty 3.371 4,356 Governanc¥ and 553 395 Totsl Resources Expended Net SulU• (Deficit) for th• Year Total Funds as at I September 30,749 18,984 The notes on pages 6 to 7 fomi an Integrnl part of these accounts.
DOWNSEND PAREKfs' ASSOCIATION (A REGIsfERED CHARrrY) srATEMEKf OF ASSEfs AND LIABILrrIES AS AT 31 AUGusf 2024 2024 2023 Stock Debtors and prepayments Cash at bank and in hand 906 3,199 1.398 Credltors: Amounts falllng due wlthln one year Represented by: Accumulated Fund brought forward Surplus for the Year 30,749 18,984 Noted by the Trustees at the AGM on 24th September 2024. apwoved on Ilth June 2025 and slgned on thelr behalf by: Cathy Heath Treasurer The notes on pages 6 to 7 forni an Integrnl part of these accounts.
DOWNSEND PAREfffs' ASSOCIATION (A REGIsfERED CHARITY) FOR THE YEAR ENDED 31 AUGusf 2024 l Accounting Polkie• These accounts are prepared on an accruals basls. 2 Fundraising and Social Ewnts 2024 Surplus 2023 Surplus Rodeo Welcome event Ice skatlng Chrlstmas Qulz Nlght 6.837 2.175 (5.514) (2.116) (54) (2.752) (15.710) (67) (1,852) (302) 1.323 59 435 1.399 (1,755) 1.333 1,022 511 2,942 4.043 4.151 13.955 Movle nlght Tuckshops Dlscos Sports day Other fundralslng acuvltles 2,874 734 1,370 190 442 10 276 Now UnlftTh Second Hand Total 2024 2023 Sales/Commlsslon 411 914 Openlng stock Purchases aoslng Stock Expenses (Sum up commlsslon) (279) (5) 80 377 (279) (5) 80 377 (1.339) (190) 279 322 Unlform Shop cost of sales 581 581 12.333 6,284 2024 2023 Senlor school plzza nlght Halloween refreshments Chrfstmas refreshments 1,572 83 1,744 769 909 652 600 Tuckshop donatlon Year 11 Prom Year 6 dlsco Qulz hub 590 185 Mlcrophones 575 575
FOR THE YEAR ENDED 31 AUGusf 2024 2024 2023 Bank Charges rA-UK Membershlp Fee and Insurnn Stationery and offio equipfflen¢ sumup machlnes 161 153 239 175 140 80 553 395 All the Committee members and the parents who run the DPA unlform shop glN* thelr tlme voluntarfly and they recelved no remunerntlon or other benkn. (2023: nll). 2024 2023 627 279 New unlforms 80 906 2024 2023 2024 Rodeo expenses wepald Ball and Qulz tlckets HMRC (Glft Aid) Ball Auctlon 2023 recelvable Unlform 1,300 840 538 500 21 860 538 8 crlt0. Amounts falllng due vdlthln one yur 2024 2023 Payable to Parents for Unlform Sales Donatfjons due Costs to be pald st balano sheet Amount due to Swlm Club 6.651 4,995 2,574 586 7,037 3,280 1,957 586
Sharon McAleese Leatherhead l(r22 8TL 11 June 2025 Downsend Parents, Association (Registered Charity 1116557) Dear Sirs / Madams Independent examiner's report to the members of Downsend Parents, Association I report to the members on my examination of the accounts of the Downsend Parents, Association for the year ended 31 August 2024. Responsibilities and basis of report As the charity members you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Association's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination. There were no items giving me cause to believe that in any material respect: accounting records were not kept in respect of the Association as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not complywith the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed Name: Sh onmc leese ACA