2024-12-31-accounts

Trustees. Annual Report for the period Period start date Period end date ."023 From To Section A Reference and administration details Charity name The Garden Route Children's Trust Other names charity is known by GRCT Registered charity number (if any) 1116278 Charity's principal address Carrnel Manor Way, Oxshott. Postcode Names of the charity trustees who manage the charity Oates actod rf not for wholo ear Trustse name OffKe fifwry> Name of pernon {or body) entitled nt trustee iran Rulh Bums Sophie Bums Mark Chapman Lesley Flaxman Nicki Galazka Chair Infomation Officer Resigned 1 Juty 2024 Marketing & Design Financial Advisor Patrick Fleming Alison Lewis Catherine Michell Cathy Williamson Paul Hurrell Treasurer 10 11 12 13 14 15 17 18 19 20 Names of the trustees for the charity. rf any. (for example, any custodian trustees) Name Dates acted if not for whole ear TAR Marth 2012

Names and addresses of advisers (Optional inforniation) e of adviser Narne Address Name of chief executlve or names of senior staff members (Optional infomiation) Section B Structure, overnance and mana ement Description of the charity's trusts Trust Deed Type of governing document How the chanty is constiluted Trust Trustee seledion methods A Trustee or Trustees propose a candidate and give reasons why they would be suitable. The balan￿ of skills of the group is also considered. If Ihe Trustees a￿ in agreement, the person is approached by the Ghai rson. Additional governance issues (Optional information The trustees review the financial controls annually. You may choose to include additional information, where relevant, about: The GRCT has a fisk policy which is reviewed every three yeafs. The risk register is reviewed at least annually and additionally when circurnstance changes sign'tficantly. The prinupal risks are The GRCT lacks directlon. strategy and forwar(I planning. Loss of a major donor or multiple standing order givers. Trustees take steps to mitigate these risks and other smaller risks identified in our risk register. poliaes and procedures adopted for Ihe induthon and training of trustees; the charity's organisational structure and any wider network wrth which Ihe charity works; • relalionship with any related parties; truslees. consideration of major risks and the system and procedures to manage them. The risk wister is oviewed by our independent examiner annualty. The charity has a wntten FundiTrJ Policy available. Section C Ob'ectives and activities To relieve financial hardship and to advance the education of chIld￿n who fnre in South Africa and who come from financially disadvantaged families and, in particular. without Prejudi￿ to the generality of the foregoing: - lo assist with the provision of food for suth children; - to assist with the provision of teaching programmes. Summary of the objects of the charity set out in its governing document TAR Marth 2012

The activities of the GRCT are centred around raising funds in the UK through community events. donor events and supporters undertaking sponsored sports events. The public benefft in South Africa is easy to see and events in the UK give opportunities to buikl communrty locally. The Trustees have had regard to the Charity Commission's guKlance on public benefft in ￿lation to the Trust's artivities. Summary of the main activlties undertaken for the public benefft in relation to these objects {include within this section the statutory declaration that trustees have had regard to the guidance Issued by the Charity Commission on public benefit) Additional details of objectives and actlvities (Optional infomiatson The GRCT is run solely by skilled volunteers. Their contribution is significant and they are essential to our work. This approach allows the charity to keep costs to an absolute minimum (around 1 % of our total receipts). Trustees work hard to develop and maintain direct relationships of trust with individuals who can ensure that the Infrastructu￿ Is sustainably available to deliver the food (mainly e'Pap porridge) to the South Afri￿n children in need. Where possible, at least one of the trustees visits some of the wojects every year (at their own expense). You may choose to include further statemenls, where relevant, about.. policy on granlmaking; policy programme related inveslment; contribution made by volunteers. In January 2019. the Trustees developed an appltstion fonn to evaluate new opportunilies in SA to ensure that all potential partners and projects are considered in a consistent way arKI meet the key criteria which we have set and which make our work cost effective and of maximum benefit for the donations received. In summary. the GRCT funds the projects of groups of people who a￿ already involved with the community. The application fom has been reviewed and continues to be used successfvlly to assess new projects for our programme. TAR Marth 2012

Section D Achievements and performance Summary of the main achievements of the charity during the year Our regular financial commitments to our beneficiaries in South Africa were maintained and the Trust continues to see improved outcomes for children who re￿1ve e'Pap at school every moming". Reduction in iLLness- obvious evidence of Ihe reduction ol sores on Children's heads and skin in the poorest schools. Much improveo concentration and better learning. Better school attendance in some cases. Strong support1Snks and poswtive relationships between different sections ol the SA population maintained through the regular delfvery of e'Pap to teachers by volunteers. The e'Pap child￿n'S Feeding Projecl. our principal beneficiary, has taken the steps it planned in 2023 during 2024 to St￿ngthen the leadership team and fonnalise the govemance of the project to ensure ts sustainabilty for year5 to come. In Port Elizabeth, we have a very dose relationship with the GRCT Projed Association and Missionvale Care Centre. We vlsit both every year and a￿ in ￿gUlar contacL The newer projects are also well*stablished - Hout Bay and Kleinmond. Somerset West and Gugulethu (through Hout Bay Rotary Club}, Wellington (through Ma's vir Wellington), Port Elizabeth (through the GRCT Project Association and Isivuno). St Francis Bay (through the Rotary Club), Despatch (through the Dutch Reformed Church). Addo (Place of Mercy and Hope), o￿an View, Cape Town {through Soteria Ministries). Many of these were visited in 2024 and regular telephone and email conta(A is maintained. The funding for The Hem of his Galment in Vryburg and pre-sGhools in Laingsburg through the NG Keth ceased at the end of 2024. The geographical locations of these projects made il difficult for trustees lo visrt and maintain relationships with our partners which we believe is central to the principles on which we operate. UK in person furKlraising events were fewer but our new initialive 'Breakfast for breakfastsp TM launched in March 2024 and has been very successful in maintaining income. The charity conlinued to have many dediGated and generous donor5 and the support of two churches. The trustees find that the events of most benefft to South Africa are those which build communty in the UK. This is a secondary aim but one that is important to us. Our financial position continues to be stable with income slighdy lower than rt was in 2023 (£77,218 versus £83,598). As we enter 2025 we are Fdanning how to grow our income and also manage for the potential risk that we may need to reduce funding for some of our benefidaries if we no longer have excess reserves. TAR March 2012

Section E Financial review The Trustees try to ensu￿ that at the end of the financial year there are sufficient bank deposrts to cover approximately 40% of the estimated total remsttances for the following twelve months. This policy is reviewed annually. Brief statement of the charity's policy on reserves Details of any funds materially in deficit None Further financial revlew details (Optional information) You may choose to include addttional infomiation, where relevant about: the charity's principal sources of funds (induding any fundraising); how expenditu￿ has supported the key obJectNes of the chaiity; investment policy and objectives induding any ethical investment policy adopted. Section F Other o tional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charitys trnstees Signature(s) Full namels) Position (eg Secretary. Chair, etc) UIM £Ns PATIICL JOA￿ FLI*J￿£ Crf41C. r2u&r££ Date TAR klarth 2012

CHARITY COMMISSION FOR ENGiAND AND WALES Recei ts and ents accounts CC16a For the perlod from ol￿aTr24 31-Defr24 Section A Receipts and payments Unrestricted Restricted funds funds th• fi••r•st É ts th• rnw•st£ to th• £ to th• nMr•st£ Endowmcnl Total funds Last ygar A1 Recel ts Dorotsons fyft ¢xrds E¥enrs GrftA 4ZQIY 277 16,91T 8.162 1.7Q2 1&917 10.322 1.702 4.309 9.327 1.275 Il60 ta IDSS income or AR) 77JB an $oe tsble . nve•lm•nt sa 68.870 Tl.218 83,598 rnents E'P4p FeL￿ing StheTr s31￿}￿1C C4ro c￿ 13248 54.899 9.197 5,053 46.975 8J09 12.16S SJ64 4,9YT 662 Ic#) 9.197 5.053 HoLrt Bay Rotrry Cl IUtsr¥nor1 5.785 5.78S 1.2BJ 494 YT1 1.T74 1.839 4.067 2.759 2.661 JgLdefftu Loinmirg (DR CfMJrthl Welliw Imas Vlf Wefiirffjtrffil St Frnrrjs Bay Rtyary Club twth (DR Church) Place of W •r1 H¢pe Sotena Minisin¢> Ju51 CwnWPa Pnnbry, 3tsDQ n1 1.774 3.143 l694 l694 1759 1661 3.005 432 43Z 35D 292 Events Bank charges 146 97 95.021 185 87.$75 185 100.873 Sub total 13248 A4 A55et and Investment Sub total 87.575 13.248 10D.823 95.021 Net of recelptsi{p•ymentsJ A5 Transfer5 between fun A6 Cash funds last year end Cash ffunds thls year end 18.70 11.423 50 82.950 106,555 CCXX R1 a(zounts (SS)

Section B Statement of assets and liabilities at the end of the period Unrestrlcted funds Iv nt•rnst£ Restrlcted funds Endowment funds to n•orns1£ CJtogorles Details 81 Cash funds 2rA37 54.508 Total cash fvnds 81445 505 Unreslrfcted Restrlcted funds funds Io £ Endowment funds Details 82 Other monetary ass•ts Fun6 lowhlch Curr•nl v•lu• Detsi13 tvwhkh Cuffonl valu• tional Detsils C41st lopllon•n B4 Assets relalned for the charlty's own us• to ¥&hlch Amwrtdu• IhTh*n du• Dclails B5 Llabllftles S¥nod by one or behauof all tsuslees Date of Sign Ptht Name lo CCXX R2 ar£ounts ISS)

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Saelion A Independent Examlnefs Report Report to the trusteesl members of Iy IN'J. GARDEN RoiifE CHILDREN'S TRUST On accounts for the year ended 31 DECEMBER 2024 Charity no (if any) 1116278 Set out on pages 1&2 1 & 21ror￿ber to iDdudo iho pago numbers al ¥¢ttftdDnal 5heetrl I report to the trustees on my examlnalion of the accounts of the above charity (Ihe Trust") for the year ended I r. I I '{Y%' ! Responsibillties and As Ihe chaiity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requ1￿MentS of the Charities Act 2011 (Ihe Acr). I report in respect of my examinallon of th8 Trusvs accounts G3rried out under sedion 145 of the 2011 Acl and in carrying out my exarnination. I have followed the applicable Directions given by the Charity Comrnission under se(aion 145{5)(b) of the ACL I have completed my examination. I confimi that no material matters have come to my attenlion in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kepl in accordance with sethon 130 of the Acl or the accounts do not accord with the accountlng records Independent examinerfs statement I have no concems arKI have come across no other matters in connedion with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: Name: BARBARA STEELE Relevant professional qualification(s) or body {rf any): Address= RICHLIN, MANOR WAY OXSHO LEATHERHEAD l([22 OHS Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). IER October 2018

Give here brief details of any items that the examiner wishes to disclose. NONE IER October 2018