Trustees. Annual Report for the period
Period start date
Period end date
."023
From
To
Section A
Reference and administration details
Charity name
The Garden Route Children's Trust
Other names charity is known by
GRCT
Registered charity number (if any)
1116278
Charity's principal address Carrnel
Manor Way,
Oxshott.
Postcode
Names of the charity trustees who manage the charity
Oates actod rf not for wholo
ear
Trustse name
OffKe fifwry>
Name of pernon {or body) entitled
nt trustee
iran
Rulh Bums
Sophie Bums
Mark Chapman
Lesley Flaxman
Nicki Galazka
Chair
Infomation Officer
Resigned 1 Juty 2024
Marketing & Design
Financial Advisor
Patrick Fleming
Alison Lewis
Catherine Michell
Cathy Williamson
Paul Hurrell
Treasurer
10
11
12
13
14
15
17
18
19
20
Names of the trustees for the charity. rf any. (for example, any custodian trustees)
Name
Dates acted if not for whole
ear
TAR
Marth 2012

Names and addresses of advisers (Optional inforniation)
e of adviser
Narne
Address
Name of chief executlve or names of senior staff members (Optional infomiation)
Section B
Structure,
overnance and mana
ement
Description of the charity's trusts
Trust Deed
Type of governing document
How the chanty is constiluted
Trust
Trustee seledion methods
A Trustee or Trustees propose a candidate and give reasons why they
would be suitable. The balan￿ of skills of the group is also considered. If
Ihe Trustees a￿ in agreement, the person is approached by the
Ghai
rson.
Additional governance issues (Optional information
The trustees review the financial controls annually.
You may choose to include
additional information, where
relevant, about:
The GRCT has a fisk policy which is reviewed every three yeafs. The risk
register is reviewed at least annually and additionally when circurnstance
changes sign'tficantly.
The prinupal risks are
The GRCT lacks directlon. strategy and forwar(I planning.
Loss of a major donor or multiple standing order givers.
Trustees take steps to mitigate these risks and other smaller risks
identified in our risk register.
poliaes and procedures
adopted for Ihe induthon and
training of trustees;
the charity's organisational
structure and any wider
network wrth which Ihe charity
works;
• relalionship with any related
parties;
truslees. consideration of
major risks and the system
and procedures to manage
them.
The risk wister is oviewed by our independent examiner annualty.
The charity has a wntten FundiTrJ Policy available.
Section C
Ob'ectives and activities
To relieve financial hardship and to advance the education of chIld￿n
who fnre in South Africa and who come from financially disadvantaged
families and, in particular. without Prejudi￿ to the generality of the
foregoing:
- lo assist with the provision of food for suth children;
- to assist with the provision of teaching programmes.
Summary of the objects of the
charity set out in its
governing document
TAR
Marth 2012

The activities of the GRCT are centred around raising funds in the UK
through community events. donor events and supporters undertaking
sponsored sports events.
The public benefft in South Africa is easy to see and events in the UK
give opportunities to buikl communrty locally.
The Trustees have had regard to the Charity Commission's guKlance on
public benefft in ￿lation to the Trust's artivities.
Summary of the main
activlties undertaken for the
public benefft in relation to
these objects {include within
this section the statutory
declaration that trustees have
had regard to the guidance
Issued by the Charity
Commission on public
benefit)
Additional details of objectives and actlvities (Optional infomiatson
The GRCT is run solely by skilled volunteers. Their contribution is
significant and they are essential to our work. This approach allows the
charity to keep costs to an absolute minimum (around 1 % of our total
receipts).
Trustees work hard to develop and maintain direct relationships of trust
with individuals who can ensure that the Infrastructu￿ Is sustainably
available to deliver the food (mainly e'Pap porridge) to the South Afri￿n
children in need. Where possible, at least one of the trustees visits some
of the wojects every year (at their own expense).
You may choose to include
further statemenls, where
relevant, about..
policy on granlmaking;
policy programme related
inveslment;
contribution made by
volunteers.
In January 2019. the Trustees developed an appltstion fonn to evaluate
new opportunilies in SA to ensure that all potential partners and projects
are considered in a consistent way arKI meet the key criteria which we
have set and which make our work cost effective and of maximum benefit
for the donations received. In summary. the GRCT funds the projects of
groups of people who a￿ already involved with the community. The
application fom has been reviewed and continues to be used
successfvlly to assess new projects for our programme.
TAR
Marth 2012

Section D
Achievements and performance
Summary of the main
achievements of the charity
during the year
Our regular financial commitments to our beneficiaries in South Africa
were maintained and the Trust continues to see improved outcomes for
children who re￿1ve e'Pap at school every moming".
Reduction in iLLness- obvious evidence of Ihe reduction ol sores on
Children's heads and skin in the poorest schools.
Much improveo concentration and better learning.
Better school attendance in some cases.
Strong support1Snks and poswtive relationships between different
sections ol the SA population maintained through the regular
delfvery of e'Pap to teachers by volunteers.
The e'Pap child￿n'S Feeding Projecl. our principal beneficiary, has
taken the steps it planned in 2023 during 2024 to St￿ngthen the
leadership team and fonnalise the govemance of the project to ensure ts
sustainabilty for year5 to come.
In Port Elizabeth, we have a very dose relationship with the GRCT
Projed Association and Missionvale Care Centre. We vlsit both every
year and a￿ in ￿gUlar contacL
The newer projects are also well*stablished - Hout Bay and Kleinmond.
Somerset West and Gugulethu (through Hout Bay Rotary Club},
Wellington (through Ma's vir Wellington), Port Elizabeth (through the
GRCT Project Association and Isivuno). St Francis Bay (through the
Rotary Club), Despatch (through the Dutch Reformed Church). Addo
(Place of Mercy and Hope), o￿an View, Cape Town {through Soteria
Ministries). Many of these were visited in 2024 and regular telephone and
email conta(A is maintained.
The funding for The Hem of his Galment in Vryburg and pre-sGhools in
Laingsburg through the NG Keth ceased at the end of 2024. The
geographical locations of these projects made il difficult for trustees lo
visrt and maintain relationships with our partners which we believe is
central to the principles on which we operate.
UK in person furKlraising events were fewer but our new initialive
'Breakfast for breakfastsp TM launched in March 2024 and has been very
successful in maintaining income. The charity conlinued to have many
dediGated and generous donor5 and the support of two churches.
The trustees find that the events of most benefft to South Africa are those
which build communty in the UK. This is a secondary aim but one that is
important to us.
Our financial position continues to be stable with income slighdy lower
than rt was in 2023 (£77,218 versus £83,598). As we enter 2025 we are
Fdanning how to grow our income and also manage for the potential risk
that we may need to reduce funding for some of our benefidaries if we no
longer have excess reserves.
TAR
March 2012

Section E
Financial review
The Trustees try to ensu￿ that at the end of the financial year there are
sufficient bank deposrts to cover approximately 40% of the estimated
total remsttances for the following twelve months.
This policy is reviewed annually.
Brief statement of the
charity's policy on reserves
Details of any funds materially
in deficit
None
Further financial revlew details (Optional information)
You may choose to include
addttional infomiation, where
relevant about:
the charity's principal
sources of funds (induding
any fundraising);
how expenditu￿ has
supported the key obJectNes
of the chaiity;
investment policy and
objectives induding any
ethical investment policy
adopted.
Section F
Other o
tional information
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charitys trnstees
Signature(s)
Full namels)
Position (eg Secretary. Chair,
etc)
UIM
£Ns
PATIICL JOA￿ FLI*J￿£
Crf41C.
r2u&r££
Date
TAR
klarth 2012

CHARITY COMMISSION
FOR ENGiAND AND WALES
Recei
ts and
ents accounts
CC16a
For the perlod
from
ol￿aTr24
31-Defr24
Section A Receipts and payments
Unrestricted
Restricted
funds
funds
th• fi••r•st É ts th• rnw•st£ to th• £ to th• nMr•st£
Endowmcnl
Total funds
Last ygar
A1 Recel ts
Dorotsons
fyft ¢xrds
E¥enrs
GrftA
4ZQIY
277
16,91T
8.162
1.7Q2
1&917
10.322
1.702
4.309
9.327
1.275
Il60
ta
IDSS income
or
AR)
77JB
an
$oe tsble .
nve•lm•nt sa
68.870
Tl.218
83,598
rnents
E'P4p FeL￿ing StheTr
s31￿}￿1C C4ro c￿
13248
54.899
9.197
5,053
46.975
8J09
12.16S
SJ64
4,9YT
662
Ic#)
9.197
5.053
HoLrt Bay Rotrry Cl
IUtsr¥nor*1
5.785
5.78S
1.2BJ
494
YT1
1.T74
1.839
4.067
2.759
2.661
JgLdefftu
Loinmirg (DR CfMJrthl
Welliw Imas Vlf Wefiirffjtrffil
St Frnrrjs Bay Rtyary Club
twth (DR Church)
Place of W •r*1 H¢pe
Sotena Minisin¢>
Ju51 CwnWPa
Pnnbry, 3tsDQ
n1
1.774
3.143
l694
l694
1759
1661
3.005
432
43Z
35D
292
Events
Bank charges
146
97
95.021
185
87.$75
185
100.873
Sub total
13248
A4 A55et and Investment
Sub total
87.575
13.248
10D.823
95.021
Net of recelptsi{p•ymentsJ
A5 Transfer5 between fun
A6 Cash funds last year end
Cash ffunds thls year end
18.70
11.423
50
82.950
106,555
CCXX R1 a(zounts (SS)

Section B Statement of assets and liabilities at the end of the period
Unrestrlcted
funds
Iv nt•rnst£
Restrlcted
funds
Endowment
funds
to n•orns1£
CJtogorles
Details
81 Cash funds
2rA37
54.508
Total cash fvnds
81445
505
Unreslrfcted Restrlcted
funds
funds
Io £
Endowment
funds
Details
82 Other monetary ass•ts
Fun6 lowhlch
Curr•nl v•lu•
Detsi13
tvwhkh
Cuffonl valu•
tional
Detsils
C41st lopllon•n
B4 Assets relalned for the
charlty's own us•
to ¥&hlch
Amwrtdu•
IhTh*n du•
Dclails
B5 Llabllftles
S¥nod by one or
behauof all tsuslees
Date of
Sign
Ptht Name
lo
CCXX R2 ar£ounts ISS)

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Saelion A
Independent Examlnefs Report
Report to the trusteesl
members of
Iy IN'J.
GARDEN RoiifE CHILDREN'S TRUST
On accounts for the year
ended
31 DECEMBER 2024
Charity no
(if any)
1116278
Set out on pages
1&2
1 & 21ror￿ber to iDdudo iho pago numbers al ¥¢ttftdDnal 5heetrl
I report to the trustees on my examlnalion of the accounts of the above
charity (Ihe Trust") for the year ended I r. I I '{Y%' !
Responsibillties and As Ihe chaiity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requ1￿MentS of the Charities Act
2011 (Ihe Acr).
I report in respect of my examinallon of th8 Trusvs accounts G3rried out
under sedion 145 of the 2011 Acl and in carrying out my exarnination. I
have followed the applicable Directions given by the Charity Comrnission
under se(aion 145{5)(b) of the ACL
I have completed my examination. I confimi that no material matters have
come to my attenlion in connection with the examination which gives me
cause to believe that in, any material respect:
accounting records were not kepl in accordance with sethon 130 of
the Acl or
the accounts do not accord with the accountlng records
Independent
examinerfs statement
I have no concems arKI have come across no other matters in connedion
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Signed:
Date:
Name:
BARBARA STEELE
Relevant professional
qualification(s) or body
{rf any):
Address=
RICHLIN, MANOR WAY
OXSHO
LEATHERHEAD l([22 OHS
Section B
Disclosure
Only complete rf the examiner needs to highlight matters of concem (see CC32,
Independent examination of charity accounts: directions and guidance for
examiners).
IER
October 2018

Give here brief details of
any items that the
examiner wishes to
disclose.
NONE
IER
October 2018