2020-12-31-accounts - Garden Route Children's Trust

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| ¢gey| CHARITY COMMISSION
a) FOR ENGLAND AND WALES
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Trustees’ Annual Report for the period From 1 January 2020 Period start date To 31 December 2020 Period end date Charity name: GARDEN ROUTE CHILDREN’S TRUST Charity registration number: 1116278

Objectives and Activities

Objectives and Activities	Objectives and Activities	Objectives and Activities
a
Summary ofthe purposes of	Para 1.17
the charity as set out in its		the education ofchildren who live in South
governing document		Africa andwho come from financially
		disadvantaged families and, in particular,
		without prejudice to the generality ofthe
		foregoing:
		- to assist with the provision offood forsuch
		children;
		- to assist with the provision ofteaching
		programmes.
Summary ofthe main Para 1.17 and activities in relation tothose	'" purposes forthe public
benefit, in particular, the		undertaking sponsored sports events. In the
activities, projects or services identified in the accounts.		lastyearwe successfullyadapted our usual in personeventstoa virtual trek. The public benefit inSouthAfrica iseasytosee
		and events in the UK give opportunities to
		build community locally, and this year because
		they were virtual, more globally too.
Statement confirming	Para 1.18	The Trustees have had regard to the Charity
whether the trustees have		Commission’s guidance on public benefit in
had regard to the guidance		relation to the Trust’s activities.
issued by the Charity
Commission on public
benefit

Additional information (optional) You may choose to include further statements where relevant about: fs 0RP rence In January 2019, the trustees developed an Para 1.38 application form to evaluate new opportunities Policy on grant making in SA to ensure that all potential partners and projects are considered in a consistent way and meet the key criteria which make our work cost effective and of maximum benefit for the donations received. In summary, the GRCT

		funds the projects ofgroups of peoplewho are
		already involved with the community forwhich
		they request funds. The application form has
		been used successfully several times in 2020to
		assess new projects foraddition to our
		programme.
		in addition, trustees agreed at the start ofthe
		pandemic to be more flexible in our
		distribution methods fore’Papwhen schools
		were closed. The trustees met more often to
		take considered decisions to provide extra
		funding to ourtrusted partners in South Africa
		to alleviate hunger created bythe COVID-19
Policy on social investment including program related pasar perm volunteers See	pandemic. Para 1.38 fo Para1.38	ee
AchievementsandPerformance

a Standing orders and other donations made up £59,967 of a total income of £67,475. A sum of £84,378 was remitted to our
Summary of the main Para 1.20 beneficiaries in South Africa over the course of achievements of the charity, the year. identifying the difference the Stefan mace to Our regular financial commitments to our ei: : beneficiaries in South Africa were maintained
beneficiaries and any wider ‘ benefits to society as a and the Trust continues to see impreved whole. outcomes for children who receive e’Pap at school every morning: e Reduction in illness; very obvious evidence of the reduction of sores on children’s heads in the poorest schools.
e Much improved concentration and better learning.
e Strong support links and positive relationships between different sections of the SA population
_ oe maintained through the regular

deliveryofe’Pap to teachers by
volunteers.
e Better school attendance in some
cases.
Additional paymentswere sent to the e’Pap
Children’s Feeding Project, Missionvale Care
Centre and the project in Kleinmond in
response to the dire situation caused by the
COVID pandemic. There was also an additional
payment to the GRCT Project Association
following a special request from a contact in
Johannesburg; thiswas sent on a “one-off”
basis.
The impactofCOVID on the feeding projects
varied depending on the level of restrictions
and these changed as the government
responded to changes in the rate ofinfection.
In most cases it was severe. When schools
were clased some beneficiaries were unable to
provide the usual e’Pap meals but the majority
found ways to get e’Pap to the children who
needed it most. In some cases the children
collected packets ofe’Pap to take home and in
other cases contacts in the community were
able to deliver packets ofe’Pap directly to
families.
The E’Pap Children’s Feeding Project has been
able to expand to George and it hasfound
reliable alternative means to distribute e’Pap in
periods ofschool closure.
Kleinmond in the Western Cape and Ermelo
nearJohannesburg were new partners in 2019.
They are nowwell-established beneficiaries
reporting regularly. Work in Ermelo has been
very challenging due to the strict military-
managed lockdown in that area.
As well as providing additional special support
to existing projects, trustees assessed and
approved new projects in Laingsburg (through
the Dutch Reformed Church), Wellington
(through Ma’s vir Wellington) and Port
Elizabeth (through the GRCT Project
Association and Isivuno).
UKfundraising events have been limited by
COVID restrictions but we held a very
successful virtual event in January 2021 with
some ofthe funds raised coming in during
December 2020. This event raised a significant
sum ofmoney and kept our donors and
beneficiariesconnected.

The trustees find that the events of most benefit to South Africa are those which build community in the UK. This is a secondary aim but one that is important to us. With our financial position continuing to be stable we are still in a good position to increase the numbers of children we support with e’Pap in South Africa in a sustainable way, even after the extra pandemic support in 2020.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against	Para 1.41
objectives set
Performance offundraising activities against objectives		Para 1.41
set
Investment performance	Para 1.41
against objectives
		The GRCThasa risk policywhich is reviewed
Other		every three years. The Risk Register is
		reviewed at least annually and additionally
		when circumstance change significantly.
		The charity has a written Funding Policy
		available.

Financial Review

financial position at the end
of the period
Statement explaining the	Para 1.22	The trusteestryto ensure that atthe end of
policy for holding reserves		the financial yearthere are sufficient bank
stating whythey are held		depositstocoverapproximately40%ofthe
		estimated total remittances forthe following
		twelve months.
		This policy is reviewed annually.
lend il reservesFa el deficit Explanation ofany Para 1.23 ES charity continuing as a going concern

Additional information (optional) You may choose to include further statements where relevant about:

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The charity’s principal
sources of funds (including | Pa 1.47
any fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
| The principal risks are
e The GRCT lacks direction, strategy and
Para 1.46 forward planning,
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A description of the principal e Loss of a major donor or multiple
risks facing the charity standing order givers
Trustees take steps to mitigate these risks and
other smaller risks identified in our risk
register.
Our risk register is reviewed by our
Sa es independent examiner annually.
Structure, Governance and Management
atrusts:
How is the charity Para 1.25 Trust
—_— | | |
Trustee selection methods Para 1.25 A Trustee or Trustees propose a candidate and
including details of any give reasons why he or she would be suitable.
constitutional provisions e.g. The balance of skills of the group are also
election to post or name of considered. If the Trustees are in agreement,
any person or body entitled the person is approached by the chairperson
to appoint one or more
trustees
Additional information (optional)
You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction Pata 4131
and training of trustees
The GRCT hasa principal beneficiary, the e’Pap
Children’s Feeding Project, which operates on
The charity’s organisational the Garden Route in South Africa. The GRCT
structure and any wider also funds a number of other projects —
network with which the 1. The Missionvale Care Centre
charity works Programme for orphaned and
vulnerable children as well as feeding
|
| programmes in the Missionvale school
and other schools in Port Elizabeth and
Ermelo. The GRCT has set up the GRCT
Project Association to monitor the
| projects in Port Elizabeth and manage
the funds for those projects and the
project in Ermelo. In 2020 Isivuno was
added.
2. The feeding of children in pre-schools
in Hout Bay, Cape Town, and
Kleinmond. The Hout Bay project is
| managed by the Hout Bay Rotary Club
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whose members also oversee the project in Kleinmond.
1. The Hem of his Garment is supported with e’Pap feeding through Tigerkloof School.
The feeding of pre-school children in Early Childhood Development (ECD) centres in Laingsburg is managed by the Dutch Reformed Church in the town.
The feeding of pre-schools in an ECD centre and creche in Wellington is run by Ma’s vir Wellington.

Travel to South Africa was not permitted for most of 2020 but the increased use of Zoom facilitated South African partners joining our meetings virtually. The new projects were developed through pre-existing face to face, personal contact before the pandemic.

Trustees work hard to develop and maintain direct relationships of trust with individuals Relationship with any Para 1.51 who can ensure that the infrastructure is related parties sustainably available to deliver the e’Pap funded by the GRCT to the South African children in need. See para 1.38

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mm
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Reference and Administrative details

1116278 Charity’s principal address Longstead Sheath Lane Oxshott Surrey KT22 OQU

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Names of the charity trustees who manage the charity

1 [uthurns | DeputyChair___[chairn2000 | 2[markChapman _[informationaffcer |[——SSSSSCdSSSCSCSCSCS~S~S]

Corporate trustees — names of the directors at the date the report was approved

Name of trustees holding title to property belonging to the charity

[Trusteename ———SCSC=*dsCDates acted ifnnotforwholeyear |

Funds held as custodian trustees on behalf of others

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Description of the assets
held in this capacity
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets
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Additional information (optional)

Names and addresses of advisers (Optional information)

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Type of Name Address
adviser
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Name of chief executive or names of senior staff members (Optional information)
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Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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j =
Full name(s) Rusk JEAN Bu RNG PATAIClK VTottar Flaming
Position (eg Secretary, _ oo ,
Chair, etc) (RUSTEE ae ee
Date
28 fec]at
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J.) FORCHARITYENGLAND commusstonfAND WALES

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|||||||||| |---|---|---|---|---|---|---|---|---| |Receipts|and|payments|accounts|CC16a| |For the|period|To| |from|01-Jan-20|31-Dec-20| |Section|A|Receipts|and|payments| |Unrestricted|Restricted|Endowment|Totot|a|ll|THAds|Lastmek|year| |funds|funds|funds| |toilePsmali|to the nearest £|to the nearest £|to the nearest £|to the nearest £| |A1|Receipts|aa| |EventsGAGsCi‘(CS;CSSS!CdCOre|CC‘!|4100 | [TP=e-| |a”) es|1es |Me| |PE a|es<7| |ee|es| |eSSses|es| |a On|es ee| |Sub|total (Gross income|for|53,159|14,316|67,475|67,229| |AR)| |A2|Asset|and|investment|sales,| |(see|table).| |A3 Payments|[|| |IGRCT|Project|Association|—SSC~dSCSCSC~‘~sSTesCCT ||dP| |heHemSss—“—s~s‘“‘“‘~S~é‘sé‘iSS~“‘“‘;*~SMASYTCYTC|PP||soo5.400 | Pd| |HHoutBayRotayousSCSC~C“—~sSCSCSCSSCSCSCSOOT|TC CT| |iKieinmondC—C‘“—~sCs‘“‘“—CS~sSSSCSCS~SBG||ee| |Printing,|stationery|& sunaysuppies|[St [YTeeTP|:| |levertsC—“—sSCSCSCSYTTTee |es|Lid| |ee|eee| |Sub|total|74.269|| eee| |A4|Asset|and|investment| |purchases,|(see|table)| |Sub total|Seaies————| |Total payments|71,269|13,753|aes|||50,090| |Net of receipts(payments)[-1810]|[__—563][| |As Transfers between funds|[St|[|[ST][ CT]|dP| |A6 Cash funds|last|year|end|157,513}|.|stot ||157,614|140,475| |Cash funds this year end|EE |a ||

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CCXX R1 accounts (SS)

17/06/2021

Section B Statement ofassets and	Section B Statement ofassets and	liabilities at	liabilities at	the end ofthe period	the end ofthe period
				Unrestricted	Restricted	Endowment
	)			funds	funds	funds
				to nearest£	to nearest£	to nearest£
				eS	es	es
	(agree balances with receipts		and payments
			account(s))
				Unrestricted	Restricted	Endowment
				funds	funds	funds
	Details			to nearest £	to nearest£	to nearest£
_—
—_	Fund to which Details assetbelongs —<=				. Gest(oponall	Current value optional)
	a Details			Fundtowhich assetbelongs	Cost (optional) sia	Currentvalue optional
				Fund to which	Amount due	When due
7	_ Z Details liability relates optional —=					optional =
Signed by one ortwo trustees on . behalfof allthe trustees Signature				. PrintName		Date of approval
			s	Rum	Ru RNG	itfoejaj
		y,		FATZiCR	FLEMING	iFfob/2i

CCXX R2 accounts (SS)

17/06/2021

| |

CHARITY COMMISSION, Independent examiner's FOR ENGLAND AND WALES report on the accounts

Section A Independent Examiner’s Report

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Report to the trustees/ | (°#"y Nene
members of |GARDEN ROUTE CHILDREN’S TRUST
On accounts for the year | 31 DECEMBER 2020 Charity no | 1116278
ended (if any) !
Set out on pages | 1&2
iuemember to include the cage numbers of additional sheets)
|
| report to the trustees on my examination of the accounts of the above
charity (‘the Trust”) for the yearended 20 6 5 oy ry,
Responsibilities and As the charity trustees of the the Trust, you are responsible for the preparation —
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Responsibilities and As the charity trustees of the the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
| report in respect of my examination of the Trust’s accounts carried out . under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission , under section 145(5)(b) of the Act. | have completed my examination. | confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Act or

Independent examiner's statement

e the accounts do not accord with the accounting records

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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Name: | BARBARA STEELE
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Relevant professional | FCA
qualification(s) or body (if any): -

Address: | RICHLIN, MANOR WAY OXSHOTT

LEATHERHEAD KT22 OHS

Section B

Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

IER

October 2018

Give here brief details of any items that the examiner wishes to ‘disclose.

NONE

IER

October 2018