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| ¢gey| CHARITY COMMISSION
a) FOR ENGLAND AND WALES
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## Trustees’ Annual Report for the period From 1 January 2020 Period start date To 31 December 2020 Period end date Charity name: GARDEN ROUTE CHILDREN’S TRUST Charity registration number: 1116278 ## Objectives and Activities |Objectives and Activities|Objectives and Activities|Objectives and Activities| |---|---|---| |a||| |Summary ofthe purposes of | Para 1.17||To relieve financial hardship and to advance| |the charity as set out in its||the education ofchildren who live in South| |governing document||Africa andwho come from financially| |||disadvantaged families and, in particular,| |||without prejudice to the generality ofthe| |||foregoing:| |||- to assist with the provision offood forsuch| |||children;| |||- to assist with the provision ofteaching| |||programmes.| |Summary ofthe main
Para 1.17 and
activities in relation tothose |'"
purposes forthe public||The activities oftheGRCT are centred around
raisingfunds inthe UKthroughcommunity
events, donor events and supporters| |benefit, in particular, the||undertaking sponsored sports events. In the| |activities, projects or
services identified in the
accounts.||lastyearwe successfullyadapted our usual in
personeventstoa virtual trek.
The public benefit inSouthAfrica iseasytosee| |||and events in the UK give opportunities to| |||build community locally, and this year because| |||they were virtual, more globally too.| |Statement confirming|Para 1.18|The Trustees have had regard to the Charity| |whether the trustees have||Commission’s guidance on public benefit in| |had regard to the guidance||relation to the Trust’s activities.| |issued by the Charity||| |Commission on public||| |benefit||| Additional information (optional) You may choose to include further statements where relevant about: fs 0RP rence In January 2019, the trustees developed an Para 1.38 application form to evaluate new opportunities Policy on grant making in SA to ensure that all potential partners and projects are considered in a consistent way and meet the key criteria which make our work cost effective and of maximum benefit for the donations received. In summary, the GRCT |||funds the projects ofgroups of peoplewho are| |---|---|---| |||already involved with the community forwhich| |||they request funds. The application form has| |||been used successfully several times in 2020to| |||assess new projects foraddition to our| |||programme.| |||in addition, trustees agreed at the start ofthe| |||pandemic to be more flexible in our| |||distribution methods fore’Papwhen schools| |||were closed. The trustees met more often to| |||take considered decisions to provide extra| |||funding to ourtrusted partners in South Africa| |||to alleviate hunger created bythe COVID-19| |Policy on social investment
including program related
pasar
perm
volunteers
See|pandemic.
Para 1.38
fo
Para1.38
|
ee|| |AchievementsandPerformance||| - a Standing orders and other donations made up £59,967 of a total income of £67,475. A sum of £84,378 was remitted to our - Summary of the main Para 1.20 beneficiaries in South Africa over the course of achievements of the charity, the year. identifying the difference the Stefan mace to Our regular financial commitments to our ei: : beneficiaries in South Africa were maintained - beneficiaries and any wider ‘ benefits to society as a and the Trust continues to see impreved whole. outcomes for children who receive e’Pap at school every morning: e Reduction in illness; very obvious evidence of the reduction of sores on children’s heads in the poorest schools. - e Much improved concentration and better learning. - e Strong support links and positive relationships between different sections of the SA population - _ oe maintained through the regular |deliveryofe’Pap to teachers by| |---| |volunteers.| |e
Better school attendance in some| |cases.| |Additional paymentswere sent to the e’Pap| |Children’s Feeding Project, Missionvale Care| |Centre and the project in Kleinmond in| |response to the dire situation caused by the| |COVID pandemic. There was also an additional| |payment to the GRCT Project Association| |following a special request from a contact in| |Johannesburg; thiswas sent on a “one-off”| |basis.| |The impactofCOVID on the feeding projects| |varied depending on the level of restrictions| |and these changed as the government| |responded to changes in the rate ofinfection.| |In most cases it was severe. When schools| |were clased some beneficiaries were unable to| |provide the usual e’Pap meals but the majority| |found ways to get e’Pap to the children who| |needed it most. In some cases the children| |collected packets ofe’Pap to take home and in| |other cases contacts in the community were| |able to deliver packets ofe’Pap directly to| |families.| |The E’Pap Children’s Feeding Project has been| |able to expand to George and it hasfound| |reliable alternative means to distribute e’Pap in| |periods ofschool closure.| |Kleinmond in the Western Cape and Ermelo| |nearJohannesburg were new partners in 2019.| |They are nowwell-established beneficiaries| |reporting regularly. Work in Ermelo has been| |very challenging due to the strict military-| |managed lockdown in that area.| |As well as providing additional special support| |to existing projects, trustees assessed and| |approved new projects in Laingsburg (through| |the Dutch Reformed Church), Wellington| |(through Ma’s vir Wellington) and Port| |Elizabeth (through the GRCT Project| |Association and Isivuno).| |UKfundraising events have been limited by| |COVID restrictions but we held a very| |successful virtual event in January 2021 with| |some ofthe funds raised coming in during| |December 2020. This event raised a significant| |sum ofmoney and kept our donors and| |beneficiariesconnected.| The trustees find that the events of most benefit to South Africa are those which build community in the UK. This is a secondary aim but one that is important to us. With our financial position continuing to be stable we are still in a good position to increase the numbers of children we support with e’Pap in South Africa in a sustainable way, even after the extra pandemic support in 2020. ## Additional information (optional) You may choose to include further statements where relevant about: |Achievements against|Para 1.41|| |---|---|---| |objectives set||| |Performance offundraising
activities against objectives|| Para 1.41|| |set||| |Investment performance|Para 1.41|| |against objectives||| |||The GRCThasa risk policywhich is reviewed| |Other||every three years. The Risk Register is| |||reviewed at least annually and additionally| |||when circumstance change significantly.| |||The charity has a written Funding Policy| |||available.| Financial Review |financial position at the end||| |---|---|---| |of the period||| |Statement explaining the|Para 1.22|The trusteestryto ensure that atthe end of| |policy for holding reserves||the financial yearthere are sufficient bank| |stating whythey are held||depositstocoverapproximately40%ofthe| |||estimated total remittances forthe following| |||twelve months.| |||This policy is reviewed annually.| |lend
il
reservesFa
el
deficit
Explanation ofany
Para 1.23
ES
charity continuing as a going
concern||| Additional information (optional) You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal
sources of funds (including | Pa 1.47
any fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
| The principal risks are
e The GRCT lacks direction, strategy and
Para 1.46 forward planning,
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A description of the principal e Loss of a major donor or multiple
risks facing the charity standing order givers
Trustees take steps to mitigate these risks and
other smaller risks identified in our risk
register.
Our risk register is reviewed by our
Sa es independent examiner annually.
Structure, Governance and Management
atrusts:
How is the charity Para 1.25 Trust
—_— | | |
Trustee selection methods Para 1.25 A Trustee or Trustees propose a candidate and
including details of any give reasons why he or she would be suitable.
constitutional provisions e.g. The balance of skills of the group are also
election to post or name of considered. If the Trustees are in agreement,
any person or body entitled the person is approached by the chairperson
to appoint one or more
trustees
Additional information (optional)
You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction Pata 4131
and training of trustees
The GRCT hasa principal beneficiary, the e’Pap
Children’s Feeding Project, which operates on
The charity’s organisational the Garden Route in South Africa. The GRCT
structure and any wider also funds a number of other projects —
network with which the 1. The Missionvale Care Centre
charity works Programme for orphaned and
vulnerable children as well as feeding
|
| programmes in the Missionvale school
and other schools in Port Elizabeth and
Ermelo. The GRCT has set up the GRCT
Project Association to monitor the
| projects in Port Elizabeth and manage
the funds for those projects and the
project in Ermelo. In 2020 Isivuno was
added.
2. The feeding of children in pre-schools
in Hout Bay, Cape Town, and
Kleinmond. The Hout Bay project is
| managed by the Hout Bay Rotary Club
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- whose members also oversee the project in Kleinmond. - 3. The Hem of his Garment is supported with e’Pap feeding through Tigerkloof School. 4. The feeding of pre-school children in Early Childhood Development (ECD) centres in Laingsburg is managed by the Dutch Reformed Church in the town. 5. The feeding of pre-schools in an ECD centre and creche in Wellington is run by Ma’s vir Wellington. Travel to South Africa was not permitted for most of 2020 but the increased use of Zoom facilitated South African partners joining our meetings virtually. The new projects were developed through pre-existing face to face, personal contact before the pandemic. Trustees work hard to develop and maintain direct relationships of trust with individuals Relationship with any Para 1.51 who can ensure that the infrastructure is related parties sustainably available to deliver the e’Pap funded by the GRCT to the South African children in need. See para 1.38 **----- Start of picture text -----**
mm
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## Reference and Administrative details 1116278 Charity’s principal address Longstead Sheath Lane Oxshott Surrey KT22 OQU **----- Start of picture text -----**
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## Names of the charity trustees who manage the charity - 1 [uthurns | DeputyChair___[chairn2000 | 2[markChapman _[informationaffcer |[——SSSSSC*dSSSCSCSCSCS~S~*S] **----- Start of picture text -----**
s[leteyfiomen |—SssSidSCCC~idSCSCSCSCSSY
|
5 |PatickFleming _[Fnandilavior |
s[iennyiennngs |SdTSC™C~C—C—~—SSC(CSCSSCS
a
10 [catty wiiamson [Teaswer |SSSCSC~—“C~iSC‘~C~S~*~*~*~*Y
a
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Corporate trustees — names of the directors at the date the report was approved Name of trustees holding title to property belonging to the charity [Trusteename ———SCSC=*dsCDates acted ifnnotforwholeyear | ## Funds held as custodian trustees on behalf of others **----- Start of picture text -----**
Description of the assets
held in this capacity
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets
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## Additional information (optional) Names and addresses of advisers (Optional information) **----- Start of picture text -----**
Type of Name Address
adviser
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Name of chief executive or names of senior staff members (Optional information)
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## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees **----- Start of picture text -----**
j =
Full name(s) Rusk JEAN Bu RNG PATAIClK VTottar Flaming
Position (eg Secretary, _ oo ,
Chair, etc) (RUSTEE ae ee
Date
28 fec]at
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## J.) FORCHARITYENGLAND commusstonfAND WALES **----- Start of picture text -----**
|||||||||| |---|---|---|---|---|---|---|---|---| |Receipts|and|payments|accounts|CC16a| |For the|period|To| |from|01-Jan-20|31-Dec-20| |Section|A|Receipts|and|payments| |Unrestricted|Restricted|Endowment|Totot|a|ll|THAds|Lastmek|year| |funds|funds|funds| |toilePsmali|to the nearest £|to the nearest £|to the nearest £|to the nearest £| |A1|Receipts|aa| |EventsGAGsCi‘(CS;CSSS!C*dCOre|CC‘!|4100 | [TP=e-| |a”) es|1es |Me| |PE a|es<7| |ee|es| |eSSses|es| |a On|es ee| |Sub|total (Gross income|for|53,159|14,316|67,475|67,229| |AR)| |A2|Asset|and|investment|sales,| |(see|table).| |A3 Payments|[|| |IGRCT|Project|Association|—SSC~dSCSCSC~‘~sSTesCCT ||dP| |heHemSss—“—s~s‘“‘“‘~S~*é‘sé‘iSS~“‘“‘;*~SMASYTCYTC|PP||soo5.400 | Pd| |HHoutBayRotayousSCSC~C“—~sSCSCSCSSCSCSCSOOT|TC CT| |iKieinmondC—C‘“—~sCs‘“‘“—CS~sSSSCSCS~SBG||ee| |Printing,|stationery|& sunaysuppies|[St [YTeeTP|:| |levertsC—“—sSCSCSCSYTTTee |es|Lid| |ee|eee| |Sub|total|___74.269|| eee| |A4|Asset|and|investment| |purchases,|(see|table)| |Sub total|Seaies————| |Total payments|71,269|13,753|aes|||50,090| |Net of receipts(payments)[-___1810]|[______—563][__| |As Transfers between funds|[St|[|[ST][ CT]|dP| |A6 Cash funds|last|year|end|157,513}|.|stot ||157,614|140,475| |Cash funds this year end|EE |a || **----- End of picture text -----**
CCXX R1 accounts (SS) 1 17/06/2021 |Section B Statement ofassets and|Section B Statement ofassets and|liabilities at|liabilities at|the end ofthe period|the end ofthe period|| |---|---|---|---|---|---|---| |||||Unrestricted|Restricted|Endowment| ||)|||funds|funds|funds| |||||to nearest£|to nearest£|to nearest£| |||||eS|es|
es|es||| ||(agree balances with receipts||and payments|||| ||||account(s))|||| |||||Unrestricted|Restricted|Endowment| |||||funds|funds|funds| ||Details|||to nearest £|to nearest£|to nearest£| |_—||||||| |—_|Fund to which
Details
assetbelongs
—<=||||.
Gest(oponall|Current value
optional)| ||a
Details|||Fundtowhich
assetbelongs|Cost (optional)
sia|Currentvalue
optional| |||||Fund to which|Amount due|When due| |7|_
Z
Details
liability
relates
optional
—=|||||optional
=| |Signed by one ortwo trustees on
.
behalfof allthe trustees
Signature||||.
PrintName||Date of
approval| ||||s|Rum|Ru RNG|itfoejaj| |||y,||FATZiCR|FLEMING|iFfob/2i| CCXX R2 accounts (SS) 2 17/06/2021 | | ## CHARITY COMMISSION, Independent examiner's FOR ENGLAND AND WALES report on the accounts ## Section A Independent Examiner’s Report **----- Start of picture text -----**
Report to the trustees/ | (°#"y Nene
members of |GARDEN ROUTE CHILDREN’S TRUST
On accounts for the year | 31 DECEMBER 2020 Charity no | 1116278
ended (if any) !
Set out on pages | 1&2
iuemember to include the cage numbers of additional sheets)
|
| report to the trustees on my examination of the accounts of the above
charity (‘the Trust”) for the yearended 20 6 5 oy ry,
Responsibilities and As the charity trustees of the the Trust, you are responsible for the preparation —
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- Responsibilities and As the charity trustees of the the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). - | report in respect of my examination of the Trust’s accounts carried out . under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission , under section 145(5)(b) of the Act. | have completed my examination. | confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Act or ## Independent examiner's statement - e the accounts do not accord with the accounting records | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **----- Start of picture text -----**
Name: | BARBARA STEELE
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- Relevant professional | FCA - qualification(s) or body (if any): - Address: | RICHLIN, MANOR WAY OXSHOTT LEATHERHEAD KT22 OHS Section B ## Disclosure - Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). IER 1 October 2018 Give here brief details of any items that the examiner wishes to ‘disclose. NONE IER 2 October 2018