Trustees’ Annual Report for the period
From 1[st ] September 2023 To 31[st ] August 2024
Charity name: The PTA of Parish C of E Primary School
Charity registration number: 1115516
Objectives and Activities
| Objectives and Activities | Objectives and Activities SORP reference |
|
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | • Raise funds to support Parish C of E Primary School. • Bring the school community together by putting on fun events for the children and their families. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Fundraising events held at the school such as a Christmas fair, fireworks night and circus. Resale of pantomime tickets and a school disco. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP | |
|---|---|
| reference | |
| Policy on grant making | Para 1.38 |
| Policy on social | Para 1.38 |
| investment including | |
| program related | |
| investment |
| Contribution made by volunteers |
Para 1.38 | A committee is elected comprising a diverse range of parents with children at the school. The committee members contribute their time in organising fundraising activities. |
|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Events are organised to bring the school community and interested parties together which bring benefits to the school in terms of fundraising and social connection. Events held this year include: - Christmas Fair - Circus - Fireworks Night - Pantomime - Summer Fair - Boot fair |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements | against | Para 1.41 | |
|---|---|---|---|
| objectives set | |||
| Performance | of | Para 1.41 | |
| fundraising | activities | ||
| against objectives set |
| Investment performance against objectives |
Para 1.41 |
|---|---|
Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Cash held at end of year was £40,637 which increased by £19,301 during the course of the year. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to cover deposits for future events. They are also need to cover purchases of resources in the run up to events. |
| Amount of reserves held | Para 1.22 | Cash held at end of year was £43,520.60. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Events as previously listed. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | No investments. |
| A description of the principal risks facing the charity |
Para 1.46 | Finding sufficient volunteers. |
| Other | ||
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document(trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Nomination can be made by one Committee member. Selection is via election at Committee Meeting. Committee comprises Trustees and other elected members. Every member has one vote except the Chair who has a second, or casting vote. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other | ||
Reference and Administrative details
| Charity name | The PTA of Parish C of E Primary School |
|---|---|
| Other name the charity uses | Friends of Parish School (FOPS) |
| Registered charity number | 1115516 |
| Charity’s principal address | Parish C of E Primary School London Lane Bromley BR1 4HF |
|---|---|
Names of the charity trustees who manage the charity
Trustee name |
Office (if any) |
Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Rachel Coleman | President | ||
| Chair | Esther Smith | ||
| Vice-Chair | Tracy O’Hanlon | ||
| Treasurer James | James Lagden | ||
| Secretary | Antoinette Candasamy |
||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the N/A assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Name Address
Type of adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Position (eg Secretary, Chair, etc)
James Lagden Treasurer
Date 19/02/2025
FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION
REGISTERED CHARITY NUMBER 1115516
ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024
CONTENTS
| Page 3 Committee and Trustees of the Association |
Page 3 Committee and Trustees of the Association |
|---|---|
| Page | 4 Scrutineer's Report |
| Page | 5 Summary Receipts and Payments Account |
| Page | 5 Statement of Assets and Liabilities |
| Page | 6 Notes to the Accounts |
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FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024
COMMITTEE AND TRUSTEES OF THE ASSOCIATION
Ex-Officio
The following Trustees held their roles from 1st September 2023 until 31st March 2024 when they stood down from their roles.
Chair Anjula Pindard Vice-Chair Claire Bird Treasurer Andrew McCleery Secretary Lucy Jinete
The following Trustees were appointed at an extraordinary AGM meeting on 14th June 2024
Chair Esther Smith Vice-Chair Tracy O’Hanlon Treasurer James Lagden Secretary Antoinette Candasamy
Trustees (Nominated)
Mrs Rachel Coleman
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SCRUTINEER'S REPORTTO THE TRUSTEES OF THE FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION i ieport on the 1¢Ounts ol tt •ndvd 31 Awu512024 ¥thith w• oul on the pages Respertlve responslbllFtles of trustees and scrutlneer As the tlU5tt5 you reswnsible for the preparation crf the It rs rny ISPOn5ib•lity, without ryrt an •Ilt hKlepwKkn e>3m&Th•tkn, tV S(rntln15e thè i¢counts and reixrt EQ Basls of suirtlneerfs report In acwfdaAce wlth th direc4 I hm SCnrt the feoxds and the accowt5 out in folWir4 p•w. I brty opthn ibe fllh the rtt(rfds w0ced lo me. RKh•rd Trnrfom (q-OL- Snod".
FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024
SUMMARY RECEIPTS AND PAYMENTS ACCOUNT
| Year to 31 August 2024 £ |
Year to 31 August 2023 £ |
Notes | |
|---|---|---|---|
| Total receipts in the year | 34,339.95 | 29,290.94 |
A |
| Total payments in the year | (13,517.66) | (41,763.59) |
B |
| Net receipts/(payments) in the year |
20,822.29 | (12,472.65) |
|
| Cash, bank and similar funds brought forward |
21,336.25 | 33,808.90 |
|
| Cash, bank and similar funds carried forward |
40,637.19 | 21,336.25 |
STATEMENT OF ASSETS AND LIABILITIES
| 31 August 2024 £ |
31 August 2023 £ |
Notes |
|
|---|---|---|---|
| Monetary assets | |||
| HSBC Current account | 40,637.19 | 21,336.25 |
|
| Float Cash | 2,883.41 | - |
|
| Total monetary assets | 43,520.60 | 21,336.25 |
|
| Non-monetary assets | |||
| FOPS equipment | 1300.54 | 1625.67 |
D |
| Stock | 500 | 1688.81 |
E |
| Debtors | - | - |
F |
| Total non-monetary assets | 1800.54 | 3314.48 |
5
Total net assets/(liabilities)
45,321.24 24,650.70
6
FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024
NOTES TO THE ACCOUNTS
Note A: Detailed receipts and payments account
| Year to 31 August 2024 £ |
Year to 31 August 2023 £ |
Notes | |
|---|---|---|---|
| General receipts | |||
| Uniform (including M&S commission) |
583.00 | 1,574.90 |
|
| School Lottery | 1147.88 | 980.80 |
|
| Easy Fundraising | 54.72 | 108.67 |
|
| Amazon Smile | - | 345.21 |
|
| Christmas Cards | 739.21 | 686.70 |
|
| Voluntary Donations | 312.36 | ||
| Events (Note B) | |||
| Christmas Fair | 3,316.25 | 4,461.21 |
|
| Christmas Trees | 1,498.35 | ||
| Circus | 9,861.23 | ||
| Fireworks night | 8,361.77 | 9,023.81 |
|
| Pantomime | 6,417.80 | 5,470.22 |
|
| Break The Rules Day | 1,007.96 | ||
| Summer Fair | 4,779.14 | 4,872.05 |
|
| Boot Fair | 532.52 | ||
| Year 6 leavers hoodies | 138.52 | - | |
| Other | 447.05 |
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| Year to 31 August 2024 £ |
Year to 31 August 2023 £ |
Notes | |
|---|---|---|---|
| Total receipts | 37,430.39 | 29,290.94 |
|
| General payments | |||
| FOPS equipment | - | (771.98) |
|
| General PTA expenses | (226.08) | (238.33) |
|
| Uniforms for resale | - | (672.50) |
|
| Events | |||
| Christmas Fair | (364.24) | (2,212.78) |
|
| Christmas Trees | (1,402.00) | ||
| Circus 2024 | (648.57) | - |
|
| Disco | (555.74) | ||
| Fireworks Night | (2,610.94) | (3740.00) |
|
| Pantomime | (6,150.00) | (5066.00) |
|
| Summer Fair | (4,235.91) | (2,892.12) |
|
| Year 6 Barbecue/Ice Creams | (202.79) | ||
| Year 6 Leavers Hoodies | (207.80) | (237.82) |
|
| Other | (77.92) | ||
| Items for school (Note C) | |||
| Total payments made for items to school |
- | (22,685.87) |
|
| Total payments | (15,619.46) | (41,763.59) |
|
| Net receipts/(payments) | 21,810.93 | (12,472.65) |
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FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024
| Year to 31 August 2024 £ |
Year to 31 August 2023 £ |
Notes | |
|---|---|---|---|
Note B: Fundraising Events
Events run by Friends of Parish School in the year to 31 August 2024 made the following profits:
| Year to August 2024 £ |
Year to 31 August 2023 £ |
|
|---|---|---|
| Fireworks Night | 5,750.83 | 3,638.78 |
| Panto | 267.80 | 404.22 |
| Christmas Fair | 2,952.01 | 2,248.43 |
| Christmas Cards | 739.21 | 686.70 |
| Christmas Trees | 96.35 | |
| Circus | 9,212.66 | - |
| Break the Rules Day | - | 1007.96 |
| Summer fair | 543.23 | 1,979.93 |
| Boot Fair | 532.52 | |
| Total | 20,094.61 | 9,966.02 |
Note that the profits stated above reflect the receipts and payments in the year to 31 August 2024 (see Note A) as well as receipts and payments made in respect of these events during the prior period.
Note C: Items for school
The items purchased for the school become their property and are not included as assets held by the Association.
No items were purchased for the school in the year. Some items were agreed and purchased, but paid within the next accounting year.
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Note D: FOPS equipment
The equipment held by the Association was valued at £1,300.54, based on the cost of replacement, as at 31 August 2024. 20% depreciation has been recognised on existing equipment. The equipment held by FOPS include a laminator, barbeque, urns, Christmas Tree baler and gazebos.
No new major purchases were made in the period from 1[st] September 2022 to 31[st] August 2023.
| Year to 31 August 2024 £ |
Year to 31 August 2023 £ |
|
|---|---|---|
| Christmas Tree baler | 209.58 | 261.98 |
| Gazebos | 408.00 | 510.00 |
| General Equipment inc Urns, BBQ etc | 682.95 | 853.69 |
| 1300.54 | 1625.67 |
Note E: Stock
At 31 August 2024, the Association held the following items as stock. These amounts are included within the Receipts and Payments account at Note A as being amounts paid in the year, and are also shown on the face of the Statement of Assets and Liabilities as being held by the Association at the year end.
| 31 August 2024 | 31 August 2023 | |
|---|---|---|
| Refreshments | 500 | 419.23 |
| Uniform for resale | 1221.43 | |
| Christmas products | 48.15 | |
| Total | 500.00 | 1688.81 |
Note F: Debtors
As of year end 31 August 2024, there were no outstanding debts owed to FOPS.
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SCRUTINEER'S REPORTTO THE TRUSTEES OF THE FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION I report on the accounts of the Association for the year ended 31 August 2024 which are set out on the following pages. Respective responsibilities of trustees and scrutineer As the trustees you are responsible for the preparation of the accounts. It is my responsibi lity, without carrying out an audit or independent examination, to scrutinise the accounts and report to you. Basis of scrutineer's report In accordance with the directions given I have scrutinised the records and the accounts set out in the following pages. Scrutineer's statement In my opinion the accounts are in accordance with the records produced to me. Name: Richard Trantom Date: If-OL. >cV Signed: