## **Trustees’ Annual Report for the period** ## **From 1[st ] September 2023 To 31[st ] August 2024** ## **Charity name: The PTA of Parish C of E Primary School** **Charity registration number: 1115516** ## **Objectives and Activities** |**Objectives and Activities**|**Objectives and Activities**
SORP reference|| |---|---|---| |Summary of the purposes
of the charity as set out
in its governing
document|Para 1.17|• Raise funds to support Parish C of E
Primary School.
• Bring the school community together by
putting on fun events for the children
and their families.| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services identified
in the accounts.|Para 1.17
and 1.19|Fundraising events held at the school such
as a Christmas fair, fireworks night and
circus. Resale of pantomime tickets and a
school disco.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP| |---|---| ||reference| |Policy on grant making|Para 1.38| |Policy on social|Para 1.38| |investment including|| |program related|| |investment|| |Contribution made by
volunteers|Para 1.38|A committee is elected comprising a diverse
range of parents with children at the school.
The committee members contribute their
time in organising fundraising activities.| |---|---|---| |||| |||| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a
whole.|Para 1.20|Events are organised to bring the school
community and interested parties together
which bring benefits to the school in terms
of fundraising and social connection.
Events held this year include:
- Christmas Fair
- Circus
- Fireworks Night
- Pantomime
- Summer Fair
- Boot fair| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements|against|Para 1.41|| |---|---|---|---| |objectives set|||| |Performance|of|Para 1.41|| |fundraising|activities||| |against objectives set|||| |Investment
performance against
objectives|Para 1.41| |---|---| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the
period|Para 1.21|Cash held at end of year was £40,637 which
increased by £19,301 during the course of
the year.| |Statement
explaining
the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held to cover deposits for future
events. They are also need to cover purchases
of resources in the run up to events.| |Amount of reserves held|Para 1.22|Cash held at end of year was £43,520.60.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially
in deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any
fundraising)|Para 1.47|Events as previously listed.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|No investments.| |A description of the
principal risks facing the
charity|Para 1.46|Finding sufficient volunteers.| |Other||| |||| **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing
document(trust deed,
royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more
trustees|Para 1.25|Nomination can be made by one
Committee member.
Selection is via election at
Committee Meeting.
Committee comprises Trustees and
other elected members.
Every member has one vote except
the Chair who has a second, or
casting vote.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s
organisational structure
and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| |||| ## **Reference and Administrative details** |Charity name|The PTA of Parish C of E Primary School| |---|---| |Other name the charity uses|Friends of Parish School (FOPS)| |Registered charity number|1115516| |Charity’s principal address|Parish C of E Primary School
London Lane
Bromley
BR1 4HF| |---|---| ## **Names of the charity trustees who manage the charity** |
**Trustee name**|
**Office (if any)**|
**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---| |Rachel Coleman|President||| |Chair|Esther Smith||| |Vice-Chair|Tracy O’Hanlon||| |Treasurer James|James Lagden||| |Secretary|Antoinette
Candasamy||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| – Corporate trustees names of the directors at the date the report was approved **Director name** ## Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the N/A assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** **Name Address** **Type of adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s) Position (eg Secretary, Chair, etc)** James Lagden Treasurer **Date 19/02/2025** # FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION REGISTERED CHARITY NUMBER 1115516 ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 ## CONTENTS |Page 3
Committee and Trustees of the
Association|Page 3
Committee and Trustees of the
Association| |---|---| |Page|4
Scrutineer's Report| |Page|5
Summary Receipts and Payments Account| |Page|5
Statement of Assets and Liabilities| |Page|6
Notes to the Accounts| 2 **FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024** ## COMMITTEE AND TRUSTEES OF THE ASSOCIATION ## **Ex-Officio** _The following Trustees held their roles from 1st September 2023 until 31st March 2024 when they stood down from their roles._ Chair Anjula Pindard Vice-Chair Claire Bird Treasurer Andrew McCleery Secretary Lucy Jinete _The following Trustees were appointed at an extraordinary AGM meeting on 14th June 2024_ Chair Esther Smith Vice-Chair Tracy O’Hanlon Treasurer James Lagden Secretary Antoinette Candasamy ## **Trustees (Nominated)** Mrs Rachel Coleman 3 SCRUTINEER'S REPORTTO THE TRUSTEES OF THE FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION i ieport on the 1¢Ounts ol tt* •ndvd 31 Awu512024 ¥thith w• oul on the pages Respertlve responslbllFtles of trustees and scrutlneer As the tlU5tt*5 you reswnsible for the preparation crf the It rs rny I*SPOn5ib•lity, without ryrt an •￿Ilt hKlepwKkn e>3m&Th•tkn, tV S(rntln15e thè i¢counts and reixrt EQ Basls of suirtlneerfs report In acwfdaAce wlth th* direc￿￿4￿ I hm SCnrt￿ the feoxds and the accowt5 out in fol￿Wir4 p•w. I brty opth￿n ibe f*llh the rtt(rfds w0￿ced lo me. RKh•rd Trnrfom (q-OL- S*nod". **FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024** ## SUMMARY RECEIPTS AND PAYMENTS ACCOUNT ||**Year to 31 August**
**2024**
**£**|


**Year to 31**
**August 2023**
**£**|**_Notes_**| |---|---|---|---| |**Total receipts in the year**|34,339.95|
29,290.94|
**_A_**| |**Total payments in the year**|(13,517.66)|
(41,763.59)|**_B_**| |**_Net receipts/(payments) in the_**
**_year_**|_20,822.29_|
_(12,472.65)_|| ||||| |**Cash, bank and similar funds**
**brought forward**|21,336.25|
33,808.90|| ||||| |**Cash, bank and similar funds**
**carried forward**|40,637.19|
21,336.25|| ## STATEMENT OF ASSETS AND LIABILITIES ||**31 August 2024**
**£**|

**31 August 2023**
**£**|

**_Notes_**| |---|---|---|---| |**Monetary assets**|||| |HSBC Current account|40,637.19|
21,336.25|| |Float Cash|2,883.41|
-|| |**_Total monetary assets_**|**_43,520.60_**|
**_21,336.25_**|| ||||| |**Non-monetary assets**|||| |FOPS equipment|1300.54|
1625.67|**_D_**| |Stock|500|
1688.81|**_E_**| |Debtors|-|
-|**_F_**| |**_Total non-monetary assets_**|**_1800.54_**|
**_3314.48_**|| 5 _**Total net assets/(liabilities)**_ _**45,321.24 24,650.70**_ 6 **FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024** ## NOTES TO THE ACCOUNTS ## **Note A: Detailed receipts and payments account** ||**Year to 31 August**
**2024**
**£**|


**Year to 31 August**
**2023**
**£**|**_Notes_**| |---|---|---|---| |**General receipts**|||| |Uniform (including M&S
commission)|583.00|
1,574.90|| |School Lottery|1147.88|
980.80|| |Easy Fundraising|54.72|
108.67|| |Amazon Smile|-|
345.21|| |Christmas Cards|739.21|
686.70|| |Voluntary Donations||312.36|| |**Events (Note B)**|||| |Christmas Fair|3,316.25|
4,461.21|| |Christmas Trees|1,498.35|
|| |Circus|9,861.23||| |Fireworks night|8,361.77|
9,023.81|| |Pantomime|6,417.80|
5,470.22|| |Break The Rules Day||1,007.96|| |Summer Fair|4,779.14|
4,872.05|| |Boot Fair|532.52|
|| |Year 6 leavers hoodies|138.52|-|| |Other||447.05|| 7 ||**Year to 31 August**
**2024**
**£**|


**Year to 31 August**
**2023**
**£**|**_Notes_**| |---|---|---|---| |**_Total receipts_**|**_37,430.39_**|
**_29,290.94_**|| |**General payments**|||| |FOPS equipment|-|
(771.98)|| |General PTA expenses|(226.08)|
(238.33)|| |Uniforms for resale|-|
(672.50)|| |**Events**|||| |Christmas Fair|(364.24)|
(2,212.78)|| |Christmas Trees|(1,402.00)|
|| |Circus 2024|(648.57)|
-|| |Disco||(555.74)|| |Fireworks Night|(2,610.94)|
(3740.00)|| |Pantomime|(6,150.00)|
(5066.00)|| |Summer Fair|(4,235.91)|
(2,892.12)|| |Year 6 Barbecue/Ice Creams||(202.79)|| |Year 6 Leavers Hoodies|(207.80)|
(237.82)|| |Other||(77.92)|| |**Items for school (Note C)**|||| ||||| |Total payments made for
items to school|-|
(22,685.87)|| |**_Total payments_**|**(15,619.46)**|
**(41,763.59)**|| ||||| |**_Net receipts/(payments)_**|**21,810.93**|
**(12,472.65)**|| 8 ## **FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024** ||**Year to 31 August**
**2024**
**£**|


**Year to 31 August**
**2023**
**£**|**_Notes_**| |---|---|---|---| ||||| ## **Note B: Fundraising Events** Events run by Friends of Parish School in the year to 31 August 2024 made the following profits: ||**Year to August 2024**
**£**|**Year to 31 August 2023**
**£**| |---|---|---| |Fireworks Night|5,750.83|3,638.78| |Panto|267.80|404.22| |Christmas Fair|2,952.01|2,248.43| |Christmas Cards|739.21|686.70| |Christmas Trees|96.35|| |Circus|9,212.66|-| |Break the Rules Day|-|1007.96| |Summer fair|543.23|1,979.93| |Boot Fair|532.52|| |**Total**|**20,094.61**|**9,966.02**| Note that the profits stated above reflect the receipts and payments in the year to 31 August 2024 (see Note A) as well as receipts and payments made in respect of these events during the prior period. ## **Note C: Items for school** The items purchased for the school become their property and are not included as assets held by the Association. No items were purchased for the school in the year. Some items were agreed and purchased, but paid within the next accounting year. 9 ## **Note D: FOPS equipment** The equipment held by the Association was valued at £1,300.54, based on the cost of replacement, as at 31 August 2024. 20% depreciation has been recognised on existing equipment. The equipment held by FOPS include a laminator, barbeque, urns, Christmas Tree baler and gazebos. No new major purchases were made in the period from 1[st] September 2022 to 31[st] August 2023. ||**Year to 31**
**August 2024**
**£**|


**Year to 31**
**August 2023**
**£**| |---|---|---| |Christmas Tree baler|209.58|
261.98| |Gazebos|408.00|
510.00| |General Equipment inc Urns, BBQ etc|682.95|
853.69| ||1300.54|
1625.67| ## **Note E: Stock** At 31 August 2024, the Association held the following items as stock. These amounts are included within the Receipts and Payments account at Note A as being amounts paid in the year, and are also shown on the face of the Statement of Assets and Liabilities as being held by the Association at the year end. ||**31 August 2024**|**31 August 2023**| |---|---|---| |Refreshments|500|
419.23| |Uniform for resale||1221.43| |Christmas products||48.15| |**Total**|**500.00**|
**1688.81**| ## **Note F: Debtors** As of year end 31 August 2024, there were no outstanding debts owed to FOPS. 10 SCRUTINEER'S REPORTTO THE TRUSTEES OF THE FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION I report on the accounts of the Association for the year ended 31 August 2024 which are set out on the following pages. Respective responsibilities of trustees and scrutineer As the trustees you are responsible for the preparation of the accounts. It is my responsibi lity, without carrying out an audit or independent examination, to scrutinise the accounts and report to you. Basis of scrutineer's report In accordance with the directions given I have scrutinised the records and the accounts set out in the following pages. Scrutineer's statement In my opinion the accounts are in accordance with the records produced to me. Name: Richard Trantom Date: If-OL. >cV Signed: