Sam Beare Hospice Financlal Statements Year Ended 31" March 2021 Registered Company No.. 05822985 Charity Registration No- 1115439 Sam Beare Hospice Annual Report and Financial Statements Year Ended 31 March 2021
Sam Beare Hospice Financial Statements Year Ended 31. March 2021 Contents Page Charity Reference and Administrative Details Trustees, Annual Report Independent Examiners Report Statement of Financial Activities (including Income and Expenditure Account) Balance Sheet Notes to the Financial Statements 44 io li 12-18
Sam Beare Hospice Financial Statements Year Ended 31, March 2021 Charity RegIration Number Company Number 1115439 05822985 The Trustees who are also the Dlrectors of Sam Beare Hospice for the purpose of Company Law, who served duringthe year and slncethe year end were as follow5 Trustees rim Stokes Marc Riggs Peter Goodyear Piers Meadows (resigned 13 May 20211 Richard Robèrt5 Jon Jagger Tonyjarvis 85c (Honsl Susan Gent Nicola Eggers erry jarred (appointed 21"January 20211 Carina Kernp lappointed 21st January 20211 Company Secretary Anne Collett Chief Executive Offlcer Marian Imrie Reglstered Offlce Sam Beare H95pice Goldsworth Park Centre Woking 5urrey GU213LG Indèpendent Examiner MHA MaCInty Hudson 6¢h Floor, 2 London Wall Place. London EC2Y SALI Solicitor Moore Barlow The Oriel, Sydenham Road, Gulldford, Surrey, GVI 3SR Banker5 Barclays Bank PLC, Leicester, LE87 7BB LloydsTSB PLC, Gail House, Lower Stone St., Maidstone ME15 6NB
Sam Beare Hospice Trustees, Annual Report Year Ended 31" March 2021 The Trustees present their annual report and the financial statements of the Charity for the year ended 31st March 2021. The financial statements have been prepared in accordance with the accounting policie5 set out in the notes to the account5 and comply with the Charity'5 governing document, the Charities Act 2011, Companies Act 2006, Accounting and Reporting by Charities.. Statement of Recommended Practice ISORPI applicable to charities preparing their accounts in accordante with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS102 SORPI. Since the tompany qualified as small under section 383 of the Companies Act 2006 an exemption has been taken from the requirement to prepare a strategic report. Our Vision To enable all those with life-limitinE illnesses to live life to the full and to equip them to die with choice and dignity. Our Mission To be a centre of excellence deliveiing specialist palliative care, from the heart of North West Surrey, to people with life-limiting illnesses and support to those important to them. To continually improve by gaining, sharing and app5ying knowledge. To raise both an awareness of our artivities and the fund5 to deliver them. Our Values Caring and compassion We will care with CL)mpassion, communicate with honesty and sen51tivity. facilitate understanding and choice and ensure ffoth respect and dignitv. Accountabllity We will dedicate ourselves to safeguard and support our patients, their families, our volunteers and our staff by working to the highest professional and ethical standards. Respect We will respect all regarclless of their ability, age. gender, race or sexual orientation and we will not tolerate prejudice of any kind. Excellence We will remain committed to tontinual learning and development to ensure we deliver excellence in all that we do.
Sam Beare Hospice Trustees, Annual Report Year Ended 31st March 2021 Structure, Governance and Management Sam Beare Hospice is governed by its Memorandum and Article5 of Association. In May 2LK)6. Sam Beare Hospice, a charitable company limited by guarantee, was restructured as a wholly controlled subsidiary of Woking Hospice, a charitable company limited by guarantee which is its only member. The Charity was formed by Woking Hospice taking over the management and operation of the Sam Beare Unlt based at the WeybridBe Community Hospital under a contract with the North Surrey Primary Care Trust Organisational Structure Sam Beare Hospice operates under the same governance and management of the group and is governed by the same Board of Trustees who meet on a regular basis. The balance of the Board is such that it provides the hospice with the necessary skills and expertise to ensure the effective running of the h05pice. The day to day running of the Charity is undertaken by the Chief Executive and a Management Team of the parent Charity. They are tasked with making operational decisions but refer to the Board to ratify significant decisions in their meetings. The structure of the established Governance Committees, working with the Management Team, cover all the main activities of the hospice. They have Trustee psentatIon and chairmanship on each Committee. The Comrnittees are Comprised of senior management and Trustees. All services are provided by the parent, Woking Hospi. Recruitment and Appointment of Trustees Under the requirements of the Memorandum and Articles of A550ciation the Trustees are elected tQ Serve for a period of four years after whith they must stand for re-election. New Trustees are appointed from the population of the catchment area of the hospice according to a formal recruitment procedure. The Board constantly monitors its own skill base and aims to ensure that it has proper representation for all functions that will enable it to govern the h05pice effectively. New Trustees are recruited by identifying Specific skills, through the local press, other relevant media and local organisations and where appropriate, knowledge of suitable local candidates. All potential candidates are fully vetted and go through a Selection process using a sub-committee of both Trustees and senior manager5 who jointly recommend the most suitable personlsl. Once approved, a new Trustee is co-opted until the next AGM when he or she stands for formal election. Trustee Induction and Training There is a formal Induction programme using the existing Trustees, the Management Team, staff and volunteers. In addition the Trustees receive a full induction pack and ongoing training.
Sam Beare Hospice Trustees, Annual Report Year Ended 31st March 2021 Remuneration policy Trustees are not remunerated. All staff are employed by the parent Woking Hospice. Staff salaries are benchmarked against similar roles in the voluntary sector and for our clinical staff against the NHS. A Remuneration Committee con51Sting of Trustees is in place to approve the Management Team's salaries, which are benchmarked against similar roles within the charlty sector. Further details can be found in the Financial Statements of the parent, Woking Hospice. Board Effectiveness Our Trustees are all distinguished figures from the world of finance, busine55, law, medical and clinical, marketing and public life. These are all local community residents and are ultimately responsible for all we do. The Board of Tru5tee5 work5 With the Managernent Team to- Shape the hospice's long-term strategy and key priorttie5 to ensure its charitable objertives are met Monitor progress and evaluate the impact of ihe hospice's activities Provide vision, challenge aTrd leadership, upholding the highest levels of integrity, finical stewardship and corporate governance, Related Parties As detailed in note 12 of the accounts there were no related party transactions in the year. Achievement and PerfDrmance Sam Beare Hospice ceased the day to day running of the Hospice in December 2016. The Charity is now maintained for fundraising and donalion purposes. Any gifts received in the year are granted to the parent Charity, Woking Hospice. During the year a grant of £325k was made to Woking Hospice in order to fund End of Life and Specialist Palliative care. Princt al Risks and Untertainties With the reallocation of Services to Woking Hospice the ongoing financial risks are now within the parent, Woking Hospice.
Sam Beare Hospice Trustees, Annual Report Year Ended 31st March 2021 Financial Review The net funds gener8ted duringthe year have been granted to the parent, Woking Hospice. All care and retail activities within the Sam Beare Hospice have been transferred to the parent, Woking Hospice. Active fundraising activities will also be conducted by the parent, Woking Hospite. It is very important to us that we continue to support palliative care in the area covered by Sam Beare Hospite. All future surpluses generated by Sam Beare will be granted to Wokin8 Hospice. DurinE the year donations of £323k12020.. £69kl were reteived by the Charity and grants totallin8 £325k 12020- £70kl were made to Woking Hospice. Reserves All running costs of the Charity have been transferred to the parent, Woking Hospice. This therefore negate5 the need for Sam Beare to hold reserves. The free reserves of Sam Beare at 31 March 2021 were Nil. All free reserve5 have been granted to the parent. Further details on the reserves policy can be found in the accounts of Woking HL)spice. COVID- 19 Although Covid-19 ha5 notsignificantly imparted the 2020121financial year itwill have an effect forthe future delivery of service5 and the finances of the Hospice. It is currently very difficult to quantify this effect. The management team and Trustees continue to monitor the performance and implement measures to mitigate the risk as necessary. Going Concern Throughout the course of 2020/21, the Hospice has continued to reduce it5 operating costs base. It has also made significant progress in restructuring Its loan position with Woking Borough Council and these negotiations were concluded on 9th August 2021. In parallel, the Hospice has continued to build on its relationships with its partners Wtthln the Integrated Care Partnership (the ICPI for North West Surrey and its contract for the provision of clinical services from April 2021 has been renewed. The Finance and Sustainable Committee contlnues to meet each month to review financial performance against Budget and Prior Year. The Committee also focuses on cash flows forecast5 on a rolling 24 month period, and periodically on a 36 month basis. The financial statements have been prepared on a going concern basis as the Trustees consider that no material uncertainties exist concerning its ability to meet it5 finantial obligations for the foreseeable future.
Sam Beare Hospice Trustees, Annual Report Year Ended 3181 March 2021 Trustees, Responsibilities The Trustees Iwho are also directots of Woking H05pice forthe purposes of company lawl are responsible for preparing the Trustees, Annual Report Ilncludingthe Strategic Reportl and the financial statement5 in accordance with applicable law and United Kingdom Accounting Standard5 (United Kingdom Generally Accepted Accounting Pratticel. Company law requires the Trustees to prepare financial statements for the financial year that give a trye and fair view of the state of affairs of the charitable company and of the incoming and application of resources, includingthe income and expenditure of the charitable company for that period. In preparing these financial statements, the trustees are required to.. select suitable accountlng policles and then apply them consi5tentlv,' obseTve the methods and principles in the Charities SORP,. ensure that applicable accounting standards have been followed, subjett to any material departures disclosed in the financial Statements. make judgements and estSmates that are reasonable and prudent,. Prepare the financial statements on the going concern basis unles5 It is inappropriate to presume that the charitable company will continue in business. The rationale for the going conrn basi5 15 explained above. The Trustees are responsible for keeping proper actounting records. which disclose with reasonable accuracy at any tiwne the financial position of the charitable tompany and group and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for tal(ing reasonable steps for the prevention and detection of fraud and other irregularitle5 The Trustees, Annual Report has been approved and authorised for issue by the board on 18 November 2021 and signed on its behalf bv.. Jagger, Trus ove er 202
Sam Beare Hospice Financial Statements Year Ended 31" March 2021 Independent Examiner's Report to the Trustees of Sam Beare Hospice I'the charit) I report to the charity trustees on my examination of the actounts of the charity for the year ended 31 March 2021 which are set out on pages 10 to 17. Responsibilitie5 and basi5 of report As the charity trustees of the company land also its directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Art 20061'the 2006 Act'l. Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of rny examination of your company's accounts as carried out under section 145 of the Charities Act 20111'the 2011 Act'l. In carrying out my examination I have followed the Directions given by the Charf(v Commission under section 14515llbl of the 2011 Act. Independent examiner's statement Since the company'5 gross income exceeded £250.000 your examiner must be a member of a body listed Sn section 145 of the 2011 Act. I confirm that l am qualified to undertake the examination because l am member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confirm that no matter5 have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the company a5 required by Section 386 of the 2006 Act: or the accounts do not accord with those records,. or the accounts (lo not compiy with the actouTrting requirements of section 396 of the 2006Act other than any requirement ihat the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination,. or the accounts have not been prepared in accordan with the methods and principle5 of the Statement of Recommended Practlce for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. I have no concerns an(J have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Sudhir Singh FCA For and behalf of MHA Maclntyre Hudson London, United Kingdom Date.. 16 December 2021
Sam Beare Hospice (a company limited by guarantee) Statement of Financial Activities (incorporating income and expenditure account) for the year end 31 March 2021 Unrestrlcted 2021Total 2020Total Funds Funds Funds Notes Income From: Donations and legacies Other trading activities 323 323 69 Total 328 328 EXPENDITURE ON Charitable attivities Raising Funds including Retail Governan Cost5 Total 326 326 70 328 328 72 Net movement in funds Reconciliation of funds Total funds brought forwaid Total funds rried fonvard As described in the Trustees, Annual Report, all care and retail activities have been transferred to Woking . ospiceJrDnLDe¢ember-2016.-Active-fundraising-activities-willJ)e-conducted-by-the-parent,-Woking Hospice. The statement of financial activities includes all gains and105ses recognised during the year. The notes on pages 12-18 form part of these financial statements 10
Sam Beare Hospice (a company limited by guarantee) Balance Sheet as at 31 March 2021 Charity 2021 Notes £'IKrf) Charity 2020 CURRENT ASSETS Debtors Cash èt 8ank and in hand 162 271 93 Ttstal Current A55ets 433 CREDITORS". amounts fallin8 due within one year 14331 1941 CURRENT ASsErs Total Assets less Current Llabllltles Net AssetllLlabllitle5) Funds of the Group/Charity RestrlcLed Funds Unrestrictèd Funds TOTAL FUNDS For the financial year in question thè company was entitled to exerrption under section 477 of the Companies Act 2006 relatlng to small companies. No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2016. The dirertors acknowledge their responsibility for complying with the requirements of the Act with respect to accountlng records and for the preparation of the accounts. The financial statement5 have been prepared in accordance with the provi510r15 applicable to companies subject to the small companies. regime. The financial statements were approved and authorised for issue by the board and were signed on Tts behaw on 18 Nov ber 2021 J Jagg The not form part of these financial 5tatement5 red Company No. 05822985
Sam Beare Hospice (a company limited by guarantee) Notes to the Financial Statements for the year ended 31 March 2021 Summary of Significant A¢¢ounting Policies lal General infomiatlon and basis of preparation Sam Beare Hospice is a company limrted by guarantee and a registered charity In the united Kingdom. The address of the registered office is given in the charity information on page 3 of these flnancial statement5. The nature of the charity's operations and principal activitie5 are for the provision of Erants to the parent Charity, Woking Hospice in order to provide End of Life and Spetialist Palliative care. In the event of the Charitable Company belng wound up, the liability in respect of the guarantee is limited to £1 per member of the company. The Charity constFtutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (Charities SORP FRS 1021 and the Companies Act 2006. The financial Statements have been prepared underthe historieal c05t convention, if appropriate modified to include certain items at fair value. The financial Statements are prepared in sterling which 15 the functional currency of the Chartty and rounded to the nearest £000. The significant accounting policies applied in the preparation of these financial 5taternents are set out below. These policies have been consistently applied to all years presented unless otherwise Stated. Ibl Funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. Icl Income recognltion All income is included in the Statement of Finantial Activitie5 ISOFAI when the Charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it 15 probable that the income will be Ce[ved. For donations to be recognised the Charity will have been notified of the amounts and the settlement date in writing. If there are conditlons attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the Charity and it is probable that they will be fulfilled. No amount is included iri the financial statements for volunteertime in line with the SORP IFRS 1021. 12
Sam Beare Hospice (a company limited by guarantee) Notes to the Financial Statements for the year ended 31 March 2021 For legacies, entitlement is the earlier of the Charity being notified of an impending distribution or the le8acy being received. At this point income is recognised. On occasion legacies will be notified to the Charity however it is not possible to measure the amount expected to be distributed. On these occasions, the legacy is treated as a contingent asset and disclosed. Income from trading activities includes income earned from fundraising events and trading activities to raise fund5 for the Charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred. Idl Expenditure recognition All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is retognised where there is a legal oi constructive obligation to make payments to third parties, it is probable that the settletnent will be requirèd and the amount of the obligation can be measured reliably. It is categorised under the following headings.. Expenditure on fundraising activities include5 the operation of the income generation and retail departments Expenditure on Charitable Activities includes the grant to the parent Charity, Woking Hospice Irrecoverable VAT is charged as an expense against the artivity for which expenditure arose. lel Support costs allocation Support costs are those that assist the work of the Charity but do not directly represent charitable activities. They are incurred directly in support of expenditure on the objects of the Charity. Where support costs cannot be dirertly attributed to particular headings they have been allocated to cost5 of fundraising activities and expenditure on charitable activities on a basis consistent with use of the resource5. lfj Debtors and creditors receivable / payable wlthln one year Debtors and creditor5 Wlth no stated interest rate and receivable or payable wtthin one year are recorded at transaction price. Any losses arising from impairment are recognised in expendilure. {gl Financial Instruments The Charity only holds basic Financial Snstruments. Flnancial Instruments are classified and accounted for according to the substance of the contractual arrangement a5 financial assets or financial liabilities. The financial asset5 and financial liabilities of the Charity are as fr)Ilows'. Debtors- trade and other debtors (including accrued income) are financial instruments and are debt instruments measured at amortised cost as detailed in note 8. Prepayments are not financial in5trument5. Cash at bank- is classified as a basic financial instrument and is measured at face value. 13
Sam Beare Hospice (a company limited by guarantee) Notes to the Financial Statements for the year ended 31 March 2021 Liabilities-trade creditors, accruals and other creditors are classified as financial instruments. and are measured at amortised cost as detailed in note 9. Amounts due for taxation and social security are not included in the financial instruments disclosure. Deferred income is not deemed to be a financial liability, as the cash settlement has already taken place and there is simply an obligation to deliver charitable Services rather than cash or another financial instrument. Ihl Tax The Charity is considered to pa55 the tests set out In paragraph I schedule 6 Finance Att 2010 arsd therefo it meets the definition of a charitable company for UK corporation tax purposes. It therefore does not suffer tax on income or gains applied for charitable purposes lil Going concern statement for 5am Beare Hospice Throughout the course of 2020121, the H05Plte has continued to reduce its operating costs base. It has also made significant progress in restrutturing its loan position with Woking BorouEh Council and these negotrations were concluded on 9th August 2021. In parallel, the Hospice has continued to build on its relationships with its partners withln the Integrated Care Partnership (the ICPI for North West Surrey and its contract foi the provision of clinical services from April 2021 has been renewed. The Finance and Sustainable Committee continues to Tneet each month to review financial performance against Budget and Prior Year. The Committee also focuses on cash flows forecasts on rolling 24 month period, and periodically on 3 36 month basis. The financial statements have been prepared on a going concern basis as the Trustees consider that no material uncertainties exist concerning its ability to meet its financial obligations for the foreseeable future. 'l-Judgement¥and"key"sources-o*"estimatlon-uncertalnty The followingjudgements (apart from those involving e5timatesl have been made in the process of applying the above accounting policies that have had the most significant effect on amounts recognised in the financial statements.. Consideration of the going contern basis, as described above. 14
Sam Beare Hospice (a company limited by guarantee) Notes to the Financial Statements for the year ended 31 March 2021 Income from Donations and Legacies Unrestrlcted Funds Total Funds 20Zi Total Funds 2020 General Donations In Memory Legacies Trusts & Grants Corporate 36 36 14 272 14 272 20 16 323 323 70 In 2021 and 2020 all income in this category was unrestritted Income from other Trading Activities 2021 2020 Fundraising events All 2021 and 2020 all income from trading activities was unrestricted Expenditure on Charitable Activilies 2021 2020 Granttowoking Hospice Support cost5 325 326 70 In 2021 and 2020 all expenditure in this category was unrestricted. Expenditure on Fundraising Activities 2021 2020 Dirert fundraising costs In 2021 and 2020 all expendlture in this category was unrestricted. 15
Sam Beare Hospice (a company limited by guarantee) Notes to the Financial Statements for the year ended 31 March 2021 Governance Costs Independent Examination Fees Trustees. and Key Management Personnel Remuneratlon and Expenses Trustees did not receive remuneration in either year, The Charity considers its key management personnel compromise the Tru5tee5. CEO and Management Team. Detaits of the remuneration paid to key management personnel are provide(l in the accounts of the parent, Woking Hospice. The reimbursement of trustees, expenses was £Nil in both 2021 and 2020 Debtors 2021 2020 Other Debtors 162 162 Creditors 2021 2020 Amounts due to Woking Hospice Accruals and Deferred Income 14321 1931 433 io Analysis of Net Assets between Funds Unrestrltted Restrlcted Total Funds Funds 2021 £'o]o f Unrestricted Restricted Total Fund5 Funds 2020 £'oxi £'ooo Fixed Assets Current Assets Current Liabilite5 Total 433 1433 433 14331 1941 1941 16
Sam Beare Hospice (a company limited by guarantee) Notes to the Financial Statements for the year ended 31 March 2021 li Related Party Transactions Other than the grant to the charity's parent, Woking Hospice. of £325k12020: £70kl, as detailed in Note 4 above, there were no related party transactions in either year. 12 Controlling party Sam Beare Hospice is a wholly controlled Subsidiary of Woking Hospice. a company limited by guarantee and a registered charity. Woking Hospice 15 the sole member and deemed to be the ultimate parent undertaking. Woking Hospice 15 registered charity number 1082798, registered company number03955487 with the registered office addre55 of Gold5WOrth Park Centre, Woking. Surrey. GU21 3LG. Woking Hospice is a company limited by guarantee and a registered chartty in the United Kingdom. Woking Hospice is a patient-centred charity that delivers palliative and end of life care to people with advanced life limiting illne55es and that provides support to their carer5 and familie5. The Trustees have taken the option of not preparing consolidated financial statements as the income and activities of the Sam Beare Hospice are immaterial in the context of the parent charity. We are committed to retaining the Sam Beare name and therefore Woking H05pice operate5 as Woking & Sam Beare H05pice5. 13 Post balance sheet events There were no post balance sheet event5. 17