Sam Beare Hospice
Financlal Statements Year Ended 31" March 2021
Registered Company No.. 05822985
Charity Registration No- 1115439
Sam Beare Hospice
Annual Report and Financial Statements
Year Ended 31 March 2021

Sam Beare Hospice
Financial Statements Year Ended 31. March 2021
Contents
Page
Charity Reference and Administrative Details
Trustees, Annual Report
Independent Examiners Report
Statement of Financial Activities (including Income and Expenditure Account)
Balance Sheet
Notes to the Financial Statements
44
io
li
12-18

Sam Beare Hospice
Financial Statements Year Ended 31, March 2021
Charity RegI￿ration Number
Company Number
1115439
05822985
The Trustees who are also the Dlrectors of Sam
Beare Hospice for the purpose of Company Law,
who served duringthe year and slncethe year end
were as follow5
Trustees
rim Stokes
Marc Riggs
Peter Goodyear
Piers Meadows (resigned 13 May 20211
Richard Robèrt5
Jon Jagger
Tonyjarvis 85c (Honsl
Susan Gent
Nicola Eggers
erry jarred (appointed 21"January 20211
Carina Kernp lappointed 21st January 20211
Company Secretary
Anne Collett
Chief Executive Offlcer
Marian Imrie
Reglstered Offlce
Sam Beare H95pice
Goldsworth Park Centre
Woking
5urrey GU213LG
Indèpendent Examiner
MHA MaCInty￿ Hudson
6¢h Floor, 2 London Wall Place.
London EC2Y SALI
Solicitor
Moore Barlow
The Oriel,
Sydenham Road,
Gulldford, Surrey, GVI 3SR
Banker5
Barclays Bank PLC,
Leicester, LE87 7BB
LloydsTSB PLC, Gail House, Lower Stone St.,
Maidstone ME15 6NB

Sam Beare Hospice
Trustees, Annual Report
Year Ended 31" March 2021
The Trustees present their annual report and the financial statements of the Charity for the year ended 31st March
2021.
The financial statements have been prepared in accordance with the accounting policie5 set out in the notes to the
account5 and comply with the Charity'5 governing document, the Charities Act 2011, Companies Act 2006, Accounting
and Reporting by Charities.. Statement of Recommended Practice ISORPI applicable to charities preparing their
accounts in accordante with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS102
SORPI.
Since the tompany qualified as small under section 383 of the Companies Act 2006 an exemption has been taken from
the requirement to prepare a strategic report.
Our Vision
To enable all those with life-limitinE illnesses to live life to the full and to equip them to die with choice and dignity.
Our Mission
To be a centre of excellence deliveiing specialist palliative care, from the heart of North West Surrey, to people with
life-limiting illnesses and support to those important to them. To continually improve by gaining, sharing and app5ying
knowledge. To raise both an awareness of our artivities and the fund5 to deliver them.
Our Values
Caring and compassion
We will care with CL)mpassion, communicate with honesty and sen51tivity. facilitate understanding and choice and
ensure ffoth respect and dignitv.
Accountabllity
We will dedicate ourselves to safeguard and support our patients, their families, our volunteers and our staff by
working to the highest professional and ethical standards.
Respect
We will respect all regarclless of their ability, age. gender, race or sexual orientation and we will not tolerate prejudice
of any kind.
Excellence
We will remain committed to tontinual learning and development to ensure we deliver excellence in all that we do.

Sam Beare Hospice
Trustees, Annual Report
Year Ended 31st March 2021
Structure, Governance and Management
Sam Beare Hospice is governed by its Memorandum and Article5 of Association. In May 2LK)6. Sam Beare Hospice, a
charitable company limited by guarantee, was restructured as a wholly controlled subsidiary of Woking Hospice, a
charitable company limited by guarantee which is its only member.
The Charity was formed by Woking Hospice taking over the management and operation of the Sam Beare Unlt based
at the WeybridBe Community Hospital under a contract with the North Surrey Primary Care Trust
Organisational Structure
Sam Beare Hospice operates under the same governance and management of the group and is governed by the same
Board of Trustees who meet on a regular basis. The balance of the Board is such that it provides the hospice with the
necessary skills and expertise to ensure the effective running of the h05pice.
The day to day running of the Charity is undertaken by the Chief Executive and a Management Team of the parent
Charity. They are tasked with making operational decisions but refer to the Board to ratify significant decisions in their
meetings.
The structure of the established Governance Committees, working with the Management Team, cover all the main
activities of the hospice. They have Trustee ￿p￿sentatIon and chairmanship on each Committee. The Comrnittees
are Comprised of senior management and Trustees.
All services are provided by the parent, Woking Hospi￿.
Recruitment and Appointment of Trustees
Under the requirements of the Memorandum and Articles of A550ciation the Trustees are elected tQ Serve for a period
of four years after whith they must stand for re-election.
New Trustees are appointed from the population of the catchment area of the hospice according to a formal
recruitment procedure. The Board constantly monitors its own skill base and aims to ensure that it has proper
representation for all functions that will enable it to govern the h05pice effectively. New Trustees are recruited by
identifying Specific skills, through the local press, other relevant media and local organisations and where appropriate,
knowledge of suitable local candidates. All potential candidates are fully vetted and go through a Selection process
using a sub-committee of both Trustees and senior manager5 who jointly recommend the most suitable personlsl.
Once approved, a new Trustee is co-opted until the next AGM when he or she stands for formal election.
Trustee Induction and Training
There is a formal Induction programme using the existing Trustees, the Management Team, staff and volunteers. In
addition the Trustees receive a full induction pack and ongoing training.

Sam Beare Hospice
Trustees, Annual Report
Year Ended 31st March 2021
Remuneration policy
Trustees are not remunerated. All staff are employed by the parent Woking Hospice. Staff salaries are benchmarked
against similar roles in the voluntary sector and for our clinical staff against the NHS. A Remuneration Committee
con51Sting of Trustees is in place to approve the Management Team's salaries, which are benchmarked against similar
roles within the charlty sector. Further details can be found in the Financial Statements of the parent, Woking Hospice.
Board Effectiveness
Our Trustees are all distinguished figures from the world of finance, busine55, law, medical and clinical, marketing and
public life. These are all local community residents and are ultimately responsible for all we do. The Board of Tru5tee5
work5 With the Managernent Team to-
Shape the hospice's long-term strategy and key priorttie5 to ensure its charitable objertives are met
Monitor progress and evaluate the impact of ihe hospice's activities
Provide vision, challenge aTrd leadership, upholding the highest levels of integrity, finical stewardship and
corporate governance,
Related Parties
As detailed in note 12 of the accounts there were no related party transactions in the year.
Achievement and PerfDrmance
Sam Beare Hospice ceased the day to day running of the Hospice in December 2016. The Charity is now maintained
for fundraising and donalion purposes. Any gifts received in the year are granted to the parent Charity, Woking
Hospice. During the year a grant of £325k was made to Woking Hospice in order to fund End of Life and Specialist
Palliative care.
Princt
al Risks and Untertainties
With the reallocation of Services to Woking Hospice the ongoing financial risks are now within the parent, Woking
Hospice.

Sam Beare Hospice
Trustees, Annual Report
Year Ended 31st March 2021
Financial Review
The net funds gener8ted duringthe year have been granted to the parent, Woking Hospice. All care and retail activities
within the Sam Beare Hospice have been transferred to the parent, Woking Hospice. Active fundraising activities will
also be conducted by the parent, Woking Hospite. It is very important to us that we continue to support palliative
care in the area covered by Sam Beare Hospite. All future surpluses generated by Sam Beare will be granted to Wokin8
Hospice. DurinE the year donations of £323k12020.. £69kl were reteived by the Charity and grants totallin8 £325k
12020- £70kl were made to Woking Hospice.
Reserves
All running costs of the Charity have been transferred to the parent, Woking Hospice. This therefore negate5 the need
for Sam Beare to hold reserves. The free reserves of Sam Beare at 31 March 2021 were Nil. All free reserve5 have been
granted to the parent. Further details on the reserves policy can be found in the accounts of Woking HL)spice.
COVID- 19
Although Covid-19 ha5 notsignificantly imparted the 2020121financial year itwill have an effect forthe future delivery
of service5 and the finances of the Hospice. It is currently very difficult to quantify this effect. The management team
and Trustees continue to monitor the performance and implement measures to mitigate the risk as necessary.
Going Concern
Throughout the course of 2020/21, the Hospice has continued to reduce it5 operating costs base. It has also made
significant progress in restructuring Its loan position with Woking Borough Council and these negotiations were
concluded on 9th August 2021.
In parallel, the Hospice has continued to build on its relationships with its partners Wtthln the Integrated Care
Partnership (the ICPI for North West Surrey and its contract for the provision of clinical services from April 2021 has
been renewed.
The Finance and Sustainable Committee contlnues to meet each month to review financial performance against Budget
and Prior Year. The Committee also focuses on cash flows forecast5 on a rolling 24 month period, and periodically on
a 36 month basis.
The financial statements have been prepared on a going concern basis as the Trustees consider that no material
uncertainties exist concerning its ability to meet it5 finantial obligations for the foreseeable future.

Sam Beare Hospice
Trustees, Annual Report
Year Ended 3181 March 2021
Trustees, Responsibilities
The Trustees Iwho are also directots of Woking H05pice forthe purposes of company lawl are responsible for preparing
the Trustees, Annual Report Ilncludingthe Strategic Reportl and the financial statement5 in accordance with applicable
law and United Kingdom Accounting Standard5 (United Kingdom Generally Accepted Accounting Pratticel.
Company law requires the Trustees to prepare financial statements for the financial year that give a trye and fair view
of the state of affairs of the charitable company and of the incoming and application of resources, includingthe income
and expenditure of the charitable company for that period. In preparing these financial statements, the trustees are
required to..
select suitable accountlng policles and then apply them consi5tentlv,'
obseTve the methods and principles in the Charities SORP,.
ensure that applicable accounting standards have been followed, subjett to any material departures disclosed
in the financial Statements.
make judgements and estSmates that are reasonable and prudent,.
Prepare the financial statements on the going concern basis unles5 It is inappropriate to presume that the
charitable company will continue in business. The rationale for the going con￿rn basi5 15 explained above.
The Trustees are responsible for keeping proper actounting records. which disclose with reasonable accuracy at any
tiwne the financial position of the charitable tompany and group and to enable them to ensure that the financial
statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the
charitable company and hence for tal(ing reasonable steps for the prevention and detection of fraud and other
irregularitle5
The Trustees, Annual Report has been approved and authorised for issue by the board on 18 November 2021 and
signed on its behalf bv..
Jagger, Trus
ove
er 202

Sam Beare Hospice
Financial Statements Year Ended 31" March 2021
Independent Examiner's Report to the Trustees of Sam Beare Hospice I'the charit￿)
I report to the charity trustees on my examination of the actounts of the charity for the year ended 31 March
2021 which are set out on pages 10 to 17.
Responsibilitie5 and basi5 of report
As the charity trustees of the company land also its directors for the purposes of company lawl you are
responsible for the preparation of the accounts in accordance with the requirements of the Companies Art
20061'the 2006 Act'l.
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the
2006 Act and are eligible for independent examination, I report in respect of rny examination of your
company's accounts as carried out under section 145 of the Charities Act 20111'the 2011 Act'l. In carrying
out my examination I have followed the Directions given by the Charf(v Commission under section 14515llbl
of the 2011 Act.
Independent examiner's statement
Since the company'5 gross income exceeded £250.000 your examiner must be a member of a body listed Sn
section 145 of the 2011 Act. I confirm that l am qualified to undertake the examination because l am
member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no matter5 have come to my attention in connection with
the examination giving me cause to believe that in any material respect..
accounting records were not kept in respect of the company a5 required by Section 386 of the 2006 Act:
or
the accounts do not accord with those records,. or
the accounts (lo not compiy with the actouTrting requirements of section 396 of the 2006Act other than
any requirement ihat the accounts give a 'true and fair view, which is not a matter considered as part
of an independent examination,. or
the accounts have not been prepared in accordan￿ with the methods and principle5 of the Statement
of Recommended Practlce for accounting and reporting by charities applicable to charities preparing
their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of
Ireland IFRS 1021.
I have no concerns an(J have come across no other matters in connection with the examination to which
attention should be drawn in this report in order to enable a proper understanding of the accounts to be
reached.
Sudhir Singh FCA
For and behalf of
MHA Maclntyre Hudson
London, United Kingdom
Date.. 16 December 2021

Sam Beare Hospice (a company limited by guarantee)
Statement of Financial Activities (incorporating income and expenditure
account) for the year end 31 March 2021
Unrestrlcted 2021Total 2020Total
Funds
Funds
Funds
Notes
Income From:
Donations and legacies
Other trading activities
323
323
69
Total
328
328
EXPENDITURE ON
Charitable attivities
Raising Funds including Retail
Governan￿ Cost5
Total
326
326
70
328
328
72
Net movement in funds
Reconciliation of funds
Total funds brought forwaid
Total funds ￿rried fonvard
As described in the Trustees, Annual Report, all care and retail activities have been transferred to Woking
. ospiceJrDnLDe¢ember-2016.-Active-fundraising-activities-willJ)e-conducted-by-the-parent,-Woking
Hospice.
The statement of financial activities includes all gains and105ses recognised during the year.
The notes on pages 12-18 form part of these financial statements
10

Sam Beare Hospice (a company limited by guarantee)
Balance Sheet as at 31 March 2021
Charity
2021
Notes £'IKrf)
Charity
2020
CURRENT ASSETS
Debtors
Cash èt 8ank and in hand
162
271
93
Ttstal Current A55ets
433
CREDITORS". amounts fallin8
due within one year
14331
1941
CURRENT ASsErs
Total Assets less Current Llabllltles
Net AssetllLlabllitle5)
Funds of the Group/Charity
RestrlcLed Funds
Unrestrictèd Funds
TOTAL FUNDS
For the financial year in question thè company was entitled to exerrption under section 477 of the
Companies Act 2006 relatlng to small companies. No members have required the company to obtain an
audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2016.
The dirertors acknowledge their responsibility for complying with the requirements of the Act with respect
to accountlng records and for the preparation of the accounts.
The financial statement5 have been prepared in accordance with the provi510r15 applicable to companies
subject to the small companies. regime.
The financial statements were approved and authorised for issue by the board and were signed on Tts behaw
on 18 Nov
ber 2021
J Jagg
The not
form part of these financial 5tatement5
red Company No. 05822985

Sam Beare Hospice (a company limited by guarantee)
Notes to the Financial Statements for the year ended 31 March 2021
Summary of Significant A¢¢ounting Policies
lal General infomiatlon and basis of preparation
Sam Beare Hospice is a company limrted by guarantee and a registered charity In the united
Kingdom. The address of the registered office is given in the charity information on page 3 of
these flnancial statement5. The nature of the charity's operations and principal activitie5 are for
the provision of Erants to the parent Charity, Woking Hospice in order to provide End of Life and
Spetialist Palliative care.
In the event of the Charitable Company belng wound up, the liability in respect of the guarantee
is limited to £1 per member of the company.
The Charity constFtutes a public benefit entity as defined by FRS 102. The financial statements
have been prepared in accordance with Accounting and Reporting by Charities.. Statement of
Recommended Practice applicable to charities preparing their accounts in accordance with the
Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (Charities
SORP FRS 1021 and the Companies Act 2006.
The financial Statements have been prepared underthe historieal c05t convention, if appropriate
modified to include certain items at fair value. The financial Statements are prepared in sterling
which 15 the functional currency of the Chartty and rounded to the nearest £000.
The significant accounting policies applied in the preparation of these financial 5taternents are
set out below. These policies have been consistently applied to all years presented unless
otherwise Stated.
Ibl Funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the
general objectives of the Charity and which have not been designated for other purposes.
Icl Income recognltion
All income is included in the Statement of Finantial Activitie5 ISOFAI when the Charity is legally
entitled to the income after any performance conditions have been met, the amount can be
measured reliably and it 15 probable that the income will be ￿Ce[ved.
For donations to be recognised the Charity will have been notified of the amounts and the
settlement date in writing. If there are conditlons attached to the donation and this requires a level
of performance before entitlement can be obtained then income is deferred until those conditions
are fully met or the fulfilment of those conditions is within the control of the Charity and it is
probable that they will be fulfilled.
No amount is included iri the financial statements for volunteertime in line with the SORP IFRS 1021.
12

Sam Beare Hospice (a company limited by guarantee)
Notes to the Financial Statements for the year ended 31 March 2021
For legacies, entitlement is the earlier of the Charity being notified of an impending distribution
or the le8acy being received. At this point income is recognised. On occasion legacies will be
notified to the Charity however it is not possible to measure the amount expected to be
distributed. On these occasions, the legacy is treated as a contingent asset and disclosed.
Income from trading activities includes income earned from fundraising events and trading
activities to raise fund5 for the Charity. Income is received in exchange for supplying goods and
services in order to raise funds and is recognised when entitlement has occurred.
Idl Expenditure recognition
All expenditure is accounted for on an accruals basis and has been classified under headings that
aggregate all costs related to the category. Expenditure is retognised where there is a legal oi
constructive obligation to make payments to third parties, it is probable that the settletnent will
be requirèd and the amount of the obligation can be measured reliably. It is categorised under
the following headings..
Expenditure on fundraising activities include5 the operation of the income generation and retail
departments
Expenditure on Charitable Activities includes the grant to the parent Charity, Woking Hospice
Irrecoverable VAT is charged as an expense against the artivity for which expenditure arose.
lel Support costs allocation
Support costs are those that assist the work of the Charity but do not directly represent
charitable activities. They are incurred directly in support of expenditure on the objects of the
Charity. Where support costs cannot be dirertly attributed to particular headings they have been
allocated to cost5 of fundraising activities and expenditure on charitable activities on a basis
consistent with use of the resource5.
lfj Debtors and creditors receivable / payable wlthln one year
Debtors and creditor5 Wlth no stated interest rate and receivable or payable wtthin one year are
recorded at transaction price. Any losses arising from impairment are recognised in expendilure.
{gl Financial Instruments
The Charity only holds basic Financial Snstruments. Flnancial Instruments are classified and accounted
for according to the substance of the contractual arrangement a5 financial assets or financial liabilities.
The financial asset5 and financial liabilities of the Charity are as fr)Ilows'.
Debtors- trade and other debtors (including accrued income) are financial instruments and
are debt instruments measured at amortised cost as detailed in note 8. Prepayments are not
financial in5trument5.
Cash at bank- is classified as a basic financial instrument and is measured at face value.
13

Sam Beare Hospice (a company limited by guarantee)
Notes to the Financial Statements for the year ended 31 March 2021
Liabilities-trade creditors, accruals and other creditors are classified as financial instruments.
and are measured at amortised cost as detailed in note 9. Amounts due for taxation and social
security are not included in the financial instruments disclosure. Deferred income is not deemed
to be a financial liability, as the cash settlement has already taken place and there is simply an
obligation to deliver charitable Services rather than cash or another financial instrument.
Ihl Tax
The Charity is considered to pa55 the tests set out In paragraph I schedule 6 Finance Att 2010
arsd therefo￿ it meets the definition of a charitable company for UK corporation tax purposes.
It therefore does not suffer tax on income or gains applied for charitable purposes
lil Going concern statement for 5am Beare Hospice
Throughout the course of 2020121, the H05Plte has continued to reduce its operating costs base. It
has also made significant progress in restrutturing its loan position with Woking BorouEh Council and
these negotrations were concluded on 9th August 2021.
In parallel, the Hospice has continued to build on its relationships with its partners withln the
Integrated Care Partnership (the ICPI for North West Surrey and its contract foi the provision of clinical
services from April 2021 has been renewed.
The Finance and Sustainable Committee continues to Tneet each month to review financial
performance against Budget and Prior Year. The Committee also focuses on cash flows forecasts on
rolling 24 month period, and periodically on 3 36 month basis.
The financial statements have been prepared on a going concern basis as the Trustees consider that
no material uncertainties exist concerning its ability to meet its financial obligations for the
foreseeable future.
'l-Judgement¥and"key"sources-o*"estimatlon-uncertalnty
The followingjudgements (apart from those involving e5timatesl have been made in the process
of applying the above accounting policies that have had the most significant effect on amounts
recognised in the financial statements.. Consideration of the going contern basis, as described
above.
14

Sam Beare Hospice (a company limited by guarantee)
Notes to the Financial Statements for the year ended 31 March 2021
Income from Donations and Legacies
Unrestrlcted
Funds
Total Funds
20Zi
Total Funds
2020
General Donations
In Memory
Legacies
Trusts & Grants
Corporate
36
36
14
272
14
272
20
16
323
323
70
In 2021 and 2020 all income in this category was unrestritted
Income from other Trading Activities
2021
2020
Fundraising events
All 2021 and 2020 all income from trading activities was unrestricted
Expenditure on Charitable Activilies
2021
2020
Granttowoking Hospice
Support cost5
325
326
70
In 2021 and 2020 all expenditure in this category was unrestricted.
Expenditure on Fundraising Activities
2021
2020
Dirert fundraising costs
In 2021 and 2020 all expendlture in this category was unrestricted.
15

Sam Beare Hospice (a company limited by guarantee)
Notes to the Financial Statements for the year ended 31 March 2021
Governance Costs
Independent Examination Fees
Trustees. and Key Management Personnel Remuneratlon and Expenses
Trustees did not receive remuneration in either year,
The Charity considers its key management personnel compromise the Tru5tee5. CEO and
Management Team. Detaits of the remuneration paid to key management personnel are provide(l in
the accounts of the parent, Woking Hospice.
The reimbursement of trustees, expenses was £Nil in both 2021 and 2020
Debtors
2021
2020
Other Debtors
162
162
Creditors
2021
2020
Amounts due to Woking Hospice
Accruals and Deferred Income
14321
1931
433
io
Analysis of Net Assets between Funds
Unrestrltted Restrlcted
Total
Funds
Funds
2021
£'o]o f
Unrestricted Restricted Total
Fund5
Funds
2020
£'oxi £'ooo
Fixed Assets
Current Assets
Current Liabilite5
Total
433
1433
433
14331
1941
1941
16

Sam Beare Hospice (a company limited by guarantee)
Notes to the Financial Statements for the year ended 31 March 2021
li
Related Party Transactions
Other than the grant to the charity's parent, Woking Hospice. of £325k12020: £70kl, as detailed in
Note 4 above, there were no related party transactions in either year.
12
Controlling party
Sam Beare Hospice is a wholly controlled Subsidiary of Woking Hospice. a company limited by
guarantee and a registered charity. Woking Hospice 15 the sole member and deemed to be the ultimate
parent undertaking. Woking Hospice 15 registered charity number 1082798, registered company
number03955487 with the registered office addre55 of Gold5WOrth Park Centre, Woking. Surrey. GU21
3LG. Woking Hospice is a company limited by guarantee and a registered chartty in the United
Kingdom.
Woking Hospice is a patient-centred charity that delivers palliative and end of life care to people with
advanced life limiting illne55es and that provides support to their carer5 and familie5.
The Trustees have taken the option of not preparing consolidated financial statements as the income
and activities of the Sam Beare Hospice are immaterial in the context of the parent charity. We are
committed to retaining the Sam Beare name and therefore Woking H05pice operate5 as Woking & Sam
Beare H05pice5.
13
Post balance sheet events
There were no post balance sheet event5.
17