Registered Charity no. 1114773
REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH NOVEMBER 2022 FOR THE THE BRIERLEY HILL PROJECT
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THE BRIERLEY HILL PROJECT CONTENTS PAGE FOR THE YEAR ENDED 30TH NOVEMBER 2022
| Page | |
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| Report of the Trustees | 3 to 6 |
| Independent Examiner's Report | 7 |
| Receipts and Payments Account | 8 |
| Statement of Assets and Liabilities | 9 |
| Notes to the Receipts and Payments Accounts | 10 - 12 |
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THE BRIERLEY HILL PROJECT REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH NOVEMBER 2022
REFERENCE AND ADMINISTRATIVE DETAILS Registered charity number 1114773
Principal address 24 Bank Street Brierley Hill DY5 3DA
Trustees
John Cook Adrian Lowe Christopher Swaithes Tracey Tromans (resigned 24th March 2022) Judith Forster Anna Fellows (appointed 1st April 2022)
Independent examiner
Sally-Ann Reeves FCCA Shire Barn Hewell Lane Tardebigge B97 6QH
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THE BRIERLEY HILL PROJECT TRUSTEES REPORT FOR THE YEAR ENDED 30 NOVEMBER 2022
The Trustees present their report together with the financial statements of the charity for the year ended 30 November 2022.
Organisational structure
The Brierley Hill Project is constituted by a Deed of Trust and is a registered charity, No. 1114773.
Governance and Management
New trustees are appointed by existing trustees. The trustees meet on a regular basis and are supported by a management team to whom the administration of the practical issues arising from the daily activities is delegated. The board of trustees aims to have a broad range of skills represented, in particular finance, business management, organisational development, training and education, social work and service to the community through other charity trusteeships.
Objectives and activities
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(I) TO PROMOTE AND ADVANCE THE MENTAL, SPIRITUAL, MORAL AND PHYSICAL DEVELOPMENT, EDUCATION AND IMPROVEMENT OF CHILDREN AND YOUNG PEOPLE IN ACCORDANCE WITH A FRAMEWORK OF CHRISTIAN PRINCIPLES SO AS TO DEVELOP THEIR FULL CAPACITIES AND ENABLE THEM TO BECOME RESPONSIBLE MEMBERS OF SOCIETY SO THAT THEIR CONDITIONS OF LIFE MAY BE IMPROVED.
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(II) TO PROMOTE FOR THE BENEFIT OF THE INHABITANTS OF BRIERLEY HILL AND THE SURROUNDING AREA AND THE BLACK COUNTRY THE PROVISION OF FACILITIES FOR RECREATION OR OTHER LEISURE TIME OCCUPATION OF INDIVIDUALS WHO HAVE NEED OF SUCH FACILITIES BY REASON OF THEIR YOUTH, AGE, INFIRMITY OR DISABLEMENT, FINANCIAL HARDSHIP OR SOCIAL AND ECONOMIC CIRCUMSTANCES OR THE PUBLIC AT LARGE IN THE INTERESTS OF SOCIAL WELFARE AND WITH THE OBJECT OF IMPROVING THE CONDITION OF LIFE FOR THE SAID INHABITANTS.
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(III) THE PREVENTION OR RELIEF OF POVERTY IN BRIERLEY HILL AND THE SURROUNDING AREA AND THE BLACK COUNTRY BY PROVIDING ESSENTIAL ITEMS, RESOURCES AND SUPPORT TO INDIVIDUALS IN NEED OR TO OTHER CHARITIES AND ORGANISATIONS WORKING TO PREVENT OR RELIEVE POVERTY.
Achievements and Performance
The economic conditions in our area remain challenging as Brierley Hill and Pensnett continue to be in the top 10% most deprived areas of England. (2019 Indices of Deprivation Ministry of Housing, Communities and Local Government (MHCLG). The cost of living crisis has also had an impact during the year both on the client beneficiaries and for us as a charity. This, however, has not resulted in a reduction of service and we are pleased to report;
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We gave out 967 (1029 2021) foodbank vouchers during our drop in service to people in crisis
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We delivered 693 (760 2021) adult one to one support sessions
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We delivered 76 one-to-one support sessions to young people
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We delivered 62 detached youth work sessions during which we had 191 conversations with young people 29% about health & wellbeing 25% staying safe, 7% economic, 25% positive contribution, 14% enjoy & achieve.
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We delivered 48 football sessions which were attended by 194 young people
Our partnership relationships with Black Country Foodbank, Dudley MBC Welfare Rights and Dudley MBC Homeless Team; remain important to us as they enable us to continue to provide support to some of the most vulnerable across the Borough.
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THE BRIERLEY HILL PROJECT REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH NOVEMBER 2022
Achievements and Performance (cont.)
Funding for youth sport pitch fees and coaches during the year was provided by West Midlands Police and we are delighted to report that once again their Community Fund have agreed to fund our session workers and coaches in 2022-23. We are grateful also to Dudley Community Forum who have agreed to fund pitch fees. The sessions continue to be delivered at the Dell stadium in Pensnett, an area of high deprivation and risk of crime. The sessions are very well attended and encourage young people to engage positively with each other and their community.
In 2021-22 we spent £11462 on refurbishment costs for our new premises £5502 was funded by the National Lottery Awards for All Grant. During 2021-2022 our general donations reduced due to the challenging circumstances of the cost of living crisis, however, we continue to be well supported by a loyal base of individual and institutional donors that support the various areas of our work. We have also continued to strengthen our reputation as we continue to build strong working relationships with other services in our area to work with hardest to reach individuals with complex needs.
We are proud of our flexibility of service which enables us to respond in this way to meet needs in our Borough.
Financial review
The net outgoing unrestricted and designated resources before transfers for the year amounted to -£26817 (2021: net outgoing £9,182), and net outgoing restricted resources amounted to £-6463 (2021: net incoming £6,349). See note 3 for transfers between funds.
At 30 November 2022 the unrestricted and restricted funds after transfers total £64,219 (2021: £97,499) of which £23,700 in designated funds (2021 £20,283) and £40358 in general funds (2021 £71,723) Restricted fund balances after transfers total £161 (2021: £5,493).
Reserves and reserves policy
The policy agreed by the trustees is to aim to hold in unrestricted reserves not committed or invested in tangible fixed assets (the ‘free’ reserves) sufficient to cover the general overhead expenses and salary costs not specifically funded by external agencies, for a period of six months. At this level, the trustees feel that they would be able to continue the current activities of the charity in the event of a significant drop in funding. It would then be necessary to consider how the funding would be replaced or activities changed. The amount of ‘free’ reserves at 30 November 2022 amounts to £64,058 (2021 £86,525), and equates to approximately 9 months expenditure.
Future developments
During the year we moved our Charity to the Methodist Church house in Bank Street Brierley Hill. The move was completed in May 2022 and we were able to host an open day event in June to welcome people to our new home. The new location affords us more confidential space to provide our one-to-one targeted support and mentoring service. The Project Trustees continue to keep all activities under review as the social climate demands. The work is structured to dovetail into the plans of the majority of local agencies and networks. In the coming year we wish to continue to build on our one-to-one service delivery and strengthen our reputation for working with individuals with complex needs and circumstances; we are keen in particular to extend the work we do with the younger generation. Our new location is within easy reach of families and young people that engage with our youth sport sessions and will offer an accessible safe space for them. We also wish to continue tackling issues surrounding homelessness with further development of work with others in the Borough.
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THE BRIERLEY HILL PROJECT REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH NOVEMBER 2022
Risk policy and review
The trustees have examined the major strategic, business and operational risks that the charity faces and consider that they are adequately mitigated through insurance, strategic planning, policies, systems and procedures.
Trustees
The trustees holding office during the whole year unless otherwise stated were as follows: John Cook Adrian Lowe Christopher Swaithes Tracey Tromans (resigned 24th March 2022) Judith Forster Anna Fellows (appointed 1st April 2022)
In accordance with the trust deed, trustees hold office for three years, and are eligible to be re-elected. During the forthcoming year, John Cook is due for re-election (April 2023).
Trustees' responsibilities in relation to the financial statements
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the trustees are required to:
select suitable accounting policies and then apply them consistently; make judgments and estimates that are reasonable and prudent; state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees on and signed on their behalf by
C Swaithes Chairman of the Board of Trustees
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THE BRIERLEY HILL PROJECT INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 30TH NOVEMBER 2022
I report on the accounts for the year ended 30th November 2022.
Responsibilities and basis of report.
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable proper understanding of the accounts to be reached.
S A Reeves FCCA Shire Barn Hewell Lane Tardebigge Worcs
27th April 2023
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RECEIPTS AND PAYMENTS ACCOUNTS
FOR THE YEAR ENDED 30TH NOVEMBER 2022
| Notes RECEIPTS Gifts 4a Donations 4b Gift Aid tax recovered 4c Grants 4d Receipts from charitable activities 4e Interest and dividends 4f Receipts from services recharged 4g TOTAL RECEIPTS PAYMENTS Direct charitable activity 5a Donations and gifts 5b Costs of generating funds 5c TOTAL PAYMENTS NET OF RECEIPTS/PAYMENTS Transfers between funds CASH FUNDS AS AT 30/11/2021 CASH FUNDS AS AT 30/11/2022 3 |
Unrestricted Funds 2022 £ 968 28,955 4,951 4,000 433 104 3,150 42,561 71,002 99 2,496 73,597 (31,036) (329) 71,723 40,358 |
Designated funds 2022 £ 127 7,828 1,616 1,500 400 - - 11,471 6,619 612 21 7,252 4,219 (802) 20,283 23,700 |
Restricted Funds 2022 £ - - - 6,396 - - - 6,396 12,859 - - 12,859 (6,463) 1,131 5,493 161 |
Total Funds 2022 £ 1,095 36,783 6,567 11,896 833 104 3,150 60,428 90,480 711 2,517 93,708 (33,280) - 97,499 64,219 |
Total Funds 2021 £ 5,155 35,981 7,463 15,500 710 6 8,680 73,495 72,711 3,449 168 76,328 (2,833) - 100,332 97,499 |
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THE BRIERLEY HILL PROJECT STATEMENT OF ASSETS AND LIABILITIES AS AT 30TH NOVEMBER 2022
| Notes Unrestricted Funds 2022 £ Cash funds Current account 6,457 Deposit accounts 33,727 Petty cash 174 3 40,358 Other monetary assets Gift aid recoverable 390 |
Designated funds 2022 £ - 23,700 - 23,700 99 |
Restricted Funds 2022 £ - 161 - 161 - |
Total Funds 2022 £ 6,457 57,588 174 64,219 489 |
Total Funds 2021 £ 13,435 88,949 317 102,701 456 |
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The financial statements were approved by the Board of Trustees on …...................... and were signed on its behalf by:
C Swaithes Trustee
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THE BRIERLEY HILL PROJECT NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 30TH NOVEMBER 2022
| 1 | Analysis of staff costs, trustee remuneration and expenses and related parties | Analysis of staff costs, trustee remuneration and expenses and related parties | |
|---|---|---|---|
| 2022 | 2021 | ||
| £ | £ | ||
| Salaries and wages | 44,821 | 39,550 | |
| Pension costs | 668 | 636 | |
| 45,489 | 40,186 |
The average monthly number of employees during the year was 4 (2021: 3) Tracey Tromans, who served as a trustee until 24th March 2022, received a salary of £4,935 (2021 £5,886) in her role as Operations Manager until October 2022.
No other Trustees were paid any remuneration or received benefits during the year (2021 £Nil)
During the year, John Cook, Trustee, invoiced the charity £500 (2021 £Nil) for project management consultancy fees.
3 Movement in funds
The movements in designated and restricted funds during the year were:
| General (unrestricted) Designated Youth Fund Asda Advertising Homeless Fund Restricted Lottery - Bank Street Make It Happen Cadbury Trust Dudley MBC Poverty Fund Active Knife Crime Total funds |
Balance b/fwd Receipts Payments Transfers Balance c/fwd 01/12/2022 30/11/2022 £ £ £ £ £ 71,723 42,561 73,597 (329) 40,358 17,774 9,385 4,898 (802) 21,459 - 1,000 782 - 218 2,509 1,086 1,572 - 2,023 20,283 11,471 7,252 (802) 23,700 5,493 - 5,502 9 - - 1,074 913 - 161 - 650 600 (50) - - - 370 370 - - 4,672 5,474 802 - 5,493 6,396 12,859 1,131 161 97,499 60,428 93,708 - 64,219 |
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Movement in funds for the year ended 30th November 2021
| General (unrestricted) Designated Youth Fund Café Homeless Fund Foodbank Restricted Lottery - Bank Street Innovation Fund Active Citizens Police CC West Midlands Total funds |
Balance b/fwd Receipts Payments Transfers Balance c/fwd 01/12/2020 30/11/2021 £ £ £ £ £ 79,758 48,954 60,130 3,141 71,723 7,778 6,692 2,177 5,481 17,774 1,539 - 750 (789) - 3,153 2,749 3,393 - 2,509 3,479 1,600 2,727 (2,352) - 15,949 11,041 9,047 2,340 20,283 - 10,000 4,507 - 5,493 3,383 - 1,438 (1,945) - 1,242 - 1,206 (36) - - 3,500 - (3,500) - 4,625 13,500 7,151 (5,481) 5,493 100,332 73,495 76,328 - 97,499 |
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THE BRIERLEY HILL PROJECT NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 30TH NOVEMBER 2022
| 4 Further analysis of Receipts Receipts a) Gifts One off gifts b) Donations Regular donations c) Gift Aid Gift Aid tax recovered d) Grants Grants from institutions e) Receipts from charitable activities Mentors fees f) Interest and dividends Bank interest and dividends] g) Receipts from services recharged Services recharged to Little Acorns Services recharged to Integrated Plus TOTAL RECEIPTS |
Unrestricted Funds 2022 £ 968 28,955 4,951 4,000 433 104 2,650 500 3,150 42,561 |
Designated funds 2022 £ 127 7,828 1,616 1,500 400 - - - - 11,471 |
Restricted Funds 2022 £ - - - 6,396 - - - - - 6,396 |
Total 2022 £ 1,095 36,783 6,567 11,896 833 104 2,650 500 3,150 60,428 |
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THE BRIERLEY HILL PROJECT NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 30TH NOVEMBER 2022
5 Further analysis of Payments
| Payments a) Direct charitable activity Salaries and NI Pension costs Departmental expenses Client support gifts Property insurance Repairs & renewals Refurbishment of Bank Street Maintenance contracts Heat, light and water Cleaning Sessional workers pay Telephone & Broadband Stationery, printing and postage Subscriptions Advertising DBS checks Travelling & subsistence Hire of equipment (3D pitch Equipment for activities Equipment for general use Refreshments Training and worker development Rent and room hire Consumables Sports Coaching and consultancy Bank charges IT support and software Independent examination Legal fees Accountancy b) Donations and gifts Other gifts c) Costs of generating funds* Fundraising costs Website TOTAL PAYMENTS |
Unrestricted Funds 2022 £ 44,821 668 435 471 1,011 504 4,416 668 2,660 456 3,965 826 384 558 - 381 3 - - 929 14 328 2,800 439 500 70 555 450 550 2,140 71,002 99 - 2,496 2,496 73,597 |
Designated funds 2022 £ - - 50 956 - - 75 - - - 4,177 - 50 - 761 - - 360 166 - - 24 - - - - - - - - 6,619 612 21 - 21 7,252 |
Restricted Funds 2022 £ - - - - - - 6,971 - - - - - - - - - - 3,338 44 - - 370 - - 2,136 - - - - - 12,859 - - - - 12,859 |
Total 2022 £ 44,821 668 485 1,427 1,011 504 11,462 668 2,660 456 8,142 826 434 558 761 381 3 3,698 210 929 14 722 2,800 439 2,636 70 555 450 550 2,140 90,480 711 21 2,496 2,517 93,708 |
Total 2021 £ 39,550 636 697 4,117 1,134 394 - 1,042 2,993 3,119 4,229 549 183 439 - 101 3 3,104 205 1,294 - 530 - 270 1,080 - 4,805 450 500 1,287 72,711 3,449 - 168 168 76,328 |
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- includes shutters totalling £5,502. Funding was received from Lottery (Awards for All) towards the cost of additional security, covering the cost of the shutters.
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