## **Registered Charity no. 1114773** **REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH NOVEMBER 2022 FOR THE THE BRIERLEY HILL PROJECT** Page 1 ## **THE BRIERLEY HILL PROJECT CONTENTS PAGE FOR THE YEAR ENDED 30TH NOVEMBER 2022** ||Page| |---|---| |Report of the Trustees|3 to 6| |Independent Examiner's Report|7| |Receipts and Payments Account|8| |Statement of Assets and Liabilities|9| |Notes to the Receipts and Payments Accounts|10 - 12| Page 2 ## **THE BRIERLEY HILL PROJECT REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH NOVEMBER 2022** **REFERENCE AND ADMINISTRATIVE DETAILS Registered charity number** 1114773 **Principal address** 24 Bank Street Brierley Hill DY5 3DA ## **Trustees** John Cook Adrian Lowe Christopher Swaithes Tracey Tromans (resigned 24th March 2022) Judith Forster Anna Fellows (appointed 1st April 2022) ## **Independent examiner** Sally-Ann Reeves FCCA Shire Barn Hewell Lane Tardebigge B97 6QH Page 3 ## **THE BRIERLEY HILL PROJECT TRUSTEES REPORT FOR THE YEAR ENDED 30 NOVEMBER 2022** The Trustees present their report together with the financial statements of the charity for the year ended 30 November 2022. ## **Organisational structure** The Brierley Hill Project is constituted by a Deed of Trust and is a registered charity, No. 1114773. ## **Governance and Management** New trustees are appointed by existing trustees. The trustees meet on a regular basis and are supported by a management team to whom the administration of the practical issues arising from the daily activities is delegated. The board of trustees aims to have a broad range of skills represented, in particular finance, business management, organisational development, training and education, social work and service to the community through other charity trusteeships. ## **Objectives and activities** - (I) TO PROMOTE AND ADVANCE THE MENTAL, SPIRITUAL, MORAL AND PHYSICAL DEVELOPMENT, EDUCATION AND IMPROVEMENT OF CHILDREN AND YOUNG PEOPLE IN ACCORDANCE WITH A FRAMEWORK OF CHRISTIAN PRINCIPLES SO AS TO DEVELOP THEIR FULL CAPACITIES AND ENABLE THEM TO BECOME RESPONSIBLE MEMBERS OF SOCIETY SO THAT THEIR CONDITIONS OF LIFE MAY BE IMPROVED. - (II) TO PROMOTE FOR THE BENEFIT OF THE INHABITANTS OF BRIERLEY HILL AND THE SURROUNDING AREA AND THE BLACK COUNTRY THE PROVISION OF FACILITIES FOR RECREATION OR OTHER LEISURE TIME OCCUPATION OF INDIVIDUALS WHO HAVE NEED OF SUCH FACILITIES BY REASON OF THEIR YOUTH, AGE, INFIRMITY OR DISABLEMENT, FINANCIAL HARDSHIP OR SOCIAL AND ECONOMIC CIRCUMSTANCES OR THE PUBLIC AT LARGE IN THE INTERESTS OF SOCIAL WELFARE AND WITH THE OBJECT OF IMPROVING THE CONDITION OF LIFE FOR THE SAID INHABITANTS. - (III) THE PREVENTION OR RELIEF OF POVERTY IN BRIERLEY HILL AND THE SURROUNDING AREA AND THE BLACK COUNTRY BY PROVIDING ESSENTIAL ITEMS, RESOURCES AND SUPPORT TO INDIVIDUALS IN NEED OR TO OTHER CHARITIES AND ORGANISATIONS WORKING TO PREVENT OR RELIEVE POVERTY. ## **Achievements and Performance** The economic conditions in our area remain challenging as Brierley Hill and Pensnett continue to be in the top 10% most deprived areas of England. (2019 Indices of Deprivation Ministry of Housing, Communities and Local Government (MHCLG). The cost of living crisis has also had an impact during the year both on the client beneficiaries and for us as a charity. This, however, has not resulted in a reduction of service and we are pleased to report; - We gave out 967 (1029 2021) foodbank vouchers during our drop in service to people in crisis - We delivered 693 (760 2021) adult one to one support sessions - We delivered 76 one-to-one support sessions to young people - We delivered 62 detached youth work sessions during which we had 191 conversations with young people 29% about health & wellbeing 25% staying safe, 7% economic, 25% positive contribution, 14% enjoy & achieve. - We delivered 48 football sessions which were attended by 194 young people Our partnership relationships with Black Country Foodbank, Dudley MBC Welfare Rights and Dudley MBC Homeless Team; remain important to us as they enable us to continue to provide support to some of the most vulnerable across the Borough. Page 4 **THE BRIERLEY HILL PROJECT REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH NOVEMBER 2022** ## **Achievements and Performance (cont.)** Funding for youth sport pitch fees and coaches during the year was provided by West Midlands Police and we are delighted to report that once again their Community Fund have agreed to fund our session workers and coaches in 2022-23. We are grateful also to Dudley Community Forum who have agreed to fund pitch fees. The sessions continue to be delivered at the Dell stadium in Pensnett, an area of high deprivation and risk of crime. The sessions are very well attended and encourage young people to engage positively with each other and their community. In 2021-22 we spent £11462 on refurbishment costs for our new premises £5502 was funded by the National Lottery Awards for All Grant. During 2021-2022 our general donations reduced due to the challenging circumstances of the cost of living crisis, however, we continue to be well supported by a loyal base of individual and institutional donors that support the various areas of our work. We have also continued to strengthen our reputation as we continue to build strong working relationships with other services in our area to work with hardest to reach individuals with complex needs. We are proud of our flexibility of service which enables us to respond in this way to meet needs in our Borough. ## **Financial review** The net outgoing unrestricted and designated resources before transfers for the year amounted to -£26817 (2021: net outgoing £9,182), and net outgoing restricted resources amounted to £-6463 (2021: net incoming £6,349). See note 3 for transfers between funds. At 30 November 2022 the unrestricted and restricted funds after transfers total £64,219 (2021: £97,499) of which £23,700 in designated funds (2021 £20,283) and £40358 in general funds (2021 £71,723) Restricted fund balances after transfers total £161 (2021: £5,493). ## **Reserves and reserves policy** The policy agreed by the trustees is to aim to hold in unrestricted reserves not committed or invested in tangible fixed assets (the ‘free’ reserves) sufficient to cover the general overhead expenses and salary costs not specifically funded by external agencies, for a period of six months. At this level, the trustees feel that they would be able to continue the current activities of the charity in the event of a significant drop in funding. It would then be necessary to consider how the funding would be replaced or activities changed. The amount of ‘free’ reserves at 30 November 2022 amounts to £64,058 (2021 £86,525), and equates to approximately 9 months expenditure. ## **Future developments** During the year we moved our Charity to the Methodist Church house in Bank Street Brierley Hill. The move was completed in May 2022 and we were able to host an open day event in June to welcome people to our new home. The new location affords us more confidential space to provide our one-to-one targeted support and mentoring service. The Project Trustees continue to keep all activities under review as the social climate demands. The work is structured to dovetail into the plans of the majority of local agencies and networks. In the coming year we wish to continue to build on our one-to-one service delivery and strengthen our reputation for working with individuals with complex needs and circumstances; we are keen in particular to extend the work we do with the younger generation. Our new location is within easy reach of families and young people that engage with our youth sport sessions and will offer an accessible safe space for them. We also wish to continue tackling issues surrounding homelessness with further development of work with others in the Borough. Page 5 ## **THE BRIERLEY HILL PROJECT REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH NOVEMBER 2022** ## **Risk policy and review** The trustees have examined the major strategic, business and operational risks that the charity faces and consider that they are adequately mitigated through insurance, strategic planning, policies, systems and procedures. ## **Trustees** The trustees holding office during the whole year unless otherwise stated were as follows: John Cook Adrian Lowe Christopher Swaithes Tracey Tromans (resigned 24th March 2022) Judith Forster Anna Fellows (appointed 1st April 2022) In accordance with the trust deed, trustees hold office for three years, and are eligible to be re-elected. During the forthcoming year, John Cook is due for re-election (April 2023). ## **Trustees' responsibilities in relation to the financial statements** Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the trustees are required to: select suitable accounting policies and then apply them consistently; make judgments and estimates that are reasonable and prudent; state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the trustees on and signed on their behalf by ## **C Swaithes Chairman of the Board of Trustees** Page 6 ## **THE BRIERLEY HILL PROJECT INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 30TH NOVEMBER 2022** I report on the accounts for the year ended 30th November 2022. ## **Responsibilities and basis of report.** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent Examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable proper understanding of the accounts to be reached. S A Reeves FCCA Shire Barn Hewell Lane Tardebigge Worcs 27th April 2023 Page 7 ## **RECEIPTS AND PAYMENTS ACCOUNTS** ## **FOR THE YEAR ENDED 30TH NOVEMBER 2022** |Notes
RECEIPTS
Gifts
4a
Donations
4b
Gift Aid tax recovered
4c
Grants
4d
Receipts from charitable activities
4e
Interest and dividends
4f
Receipts from services recharged
4g
TOTAL RECEIPTS
PAYMENTS
Direct charitable activity
5a
Donations and gifts
5b
Costs of generating funds
5c
TOTAL PAYMENTS
NET OF RECEIPTS/PAYMENTS
Transfers between funds
CASH FUNDS AS AT 30/11/2021
**CASH FUNDS AS AT 30/11/2022**
3|**Unrestricted**
**Funds**
**2022**
**£**
968
28,955
4,951
4,000
433
104
3,150
42,561
71,002
99
2,496
73,597
**(31,036)**
(329)
71,723
**40,358**|**Designated**
**funds**
**2022**
**£**
127
7,828
1,616
1,500
400
-
-
11,471
6,619
612
21
7,252
**4,219**
(802)
20,283
**23,700**|**Restricted**
**Funds**
**2022**
**£**
-
-
-
6,396
-
-
-
6,396
12,859
-
-
12,859
**(6,463)**
1,131
5,493
**161**|**Total Funds**
**2022**
**£**
1,095
36,783
6,567
11,896
833
104
3,150
60,428
90,480
711
2,517
93,708
**(33,280)**
-
97,499
**64,219**|**Total Funds**
**2021**
**£**
5,155
35,981
7,463
15,500
710
6
8,680
73,495
72,711
3,449
168
76,328
**(2,833)**
-
100,332
**97,499**| |---|---|---|---|---|---| Page 8 ## **THE BRIERLEY HILL PROJECT STATEMENT OF ASSETS AND LIABILITIES AS AT 30TH NOVEMBER 2022** |Notes
**Unrestricted**
**Funds**
**2022**
**£**
**Cash funds**
Current account
6,457
Deposit accounts
33,727
Petty cash
174
**3**
40,358
**Other monetary assets**
Gift aid recoverable
390|**Designated**
**funds**
**2022**
**£**
-
23,700
-
23,700
99|**Restricted**
**Funds**
**2022**
**£**
-
161
-
161
-|**Total**
**Funds**
**2022**
**£**
6,457
57,588
174
64,219
489|**Total**
**Funds**
**2021**
**£**
13,435
88,949
317
102,701
456| |---|---|---|---|---| The financial statements were approved by the Board of Trustees on …...................... and were signed on its behalf by: C Swaithes Trustee Page 9 **THE BRIERLEY HILL PROJECT NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 30TH NOVEMBER 2022** |1|**Analysis of staff costs, trustee remuneration and expenses and related parties**|**Analysis of staff costs, trustee remuneration and expenses and related parties**|| |---|---|---|---| |||2022|2021| |||£|£| ||Salaries and wages|44,821|39,550| ||Pension costs|668|636| |||45,489|40,186| The average monthly number of employees during the year was 4 (2021: 3) Tracey Tromans, who served as a trustee until 24th March 2022, received a salary of £4,935 (2021 £5,886) in her role as Operations Manager until October 2022. No other Trustees were paid any remuneration or received benefits during the year (2021 £Nil) During the year, John Cook, Trustee, invoiced the charity £500 (2021 £Nil) for project management consultancy fees. ## 3 **Movement in funds** The movements in designated and restricted funds during the year were: |**General (unrestricted)**
**Designated**
Youth Fund
Asda Advertising
Homeless Fund
**Restricted**
Lottery - Bank Street
Make It Happen
Cadbury Trust
Dudley MBC Poverty Fund
Active Knife Crime
**Total funds**|Balance b/fwd
Receipts
Payments
Transfers
Balance c/fwd
01/12/2022
30/11/2022
£
£
£
£
£
71,723
42,561
73,597
(329)
40,358
17,774
9,385
4,898
(802)
21,459
-
1,000
782
-
218
2,509
1,086
1,572
-
2,023
20,283
11,471
7,252
(802)
23,700
5,493
-
5,502
9
-
-
1,074
913
-
161
-
650
600
(50)
-
-
-
370
370
-
-
4,672
5,474
802
-
5,493
6,396
12,859
1,131
161
97,499
60,428
93,708
-
64,219| |---|---| ## **Movement in funds for the year ended 30th November 2021** |**General (unrestricted)**
**Designated**
Youth Fund
Café
Homeless Fund
Foodbank
**Restricted**
Lottery - Bank Street
Innovation Fund
Active Citizens
Police CC West Midlands
**Total funds**|Balance b/fwd
Receipts
Payments
Transfers
Balance c/fwd
01/12/2020
30/11/2021
£
£
£
£
£
79,758
48,954
60,130
3,141
71,723
7,778
6,692
2,177
5,481
17,774
1,539
-
750
(789)
-
3,153
2,749
3,393
-
2,509
3,479
1,600
2,727
(2,352)
-
15,949
11,041
9,047
2,340
20,283
-
10,000
4,507
-
5,493
3,383
-
1,438
(1,945)
-
1,242
-
1,206
(36)
-
-
3,500
-
(3,500)
-
4,625
13,500
7,151
(5,481)
5,493
100,332
73,495
76,328
-
97,499| |---|---| Page 10 ## **THE BRIERLEY HILL PROJECT NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 30TH NOVEMBER 2022** |**4**
**Further analysis of Receipts**
Receipts
a)
**Gifts**
One off gifts
b)
**Donations**
Regular donations
c)
**Gift Aid**
Gift Aid tax recovered
d)
**Grants**
Grants from institutions
e)
**Receipts from charitable activities**
Mentors fees
f)
**Interest and dividends**
Bank interest and dividends]
g)
**Receipts from services recharged**
Services recharged to Little Acorns
Services recharged to Integrated Plus
TOTAL RECEIPTS|**Unrestricted**
**Funds**
**2022**
**£**
968
28,955
4,951
4,000
433
104
2,650
500
3,150
42,561|**Designated**
**funds**
**2022**
**£**
127
7,828
1,616
1,500
400
-
-
-
-
11,471|**Restricted**
**Funds**
**2022**
**£**
-
-
-
6,396
-
-
-
-
-
6,396|**Total**
**2022**
**£**
1,095
36,783
6,567
11,896
833
104
2,650
500
3,150
60,428| |---|---|---|---|---| Page 11 ## **THE BRIERLEY HILL PROJECT NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 30TH NOVEMBER 2022** ## **5 Further analysis of Payments** |Payments
a)
**Direct charitable activity**
Salaries and NI
Pension costs
Departmental expenses
Client support gifts
Property insurance
Repairs & renewals
Refurbishment of Bank Street*
Maintenance contracts
Heat, light and water
Cleaning
Sessional workers pay
Telephone & Broadband
Stationery, printing and postage
Subscriptions
Advertising
DBS checks
Travelling & subsistence
Hire of equipment (3D pitch
Equipment for activities
Equipment for general use
Refreshments
Training and worker development
Rent and room hire
Consumables
Sports Coaching and consultancy
Bank charges
IT support and software
Independent examination
Legal fees
Accountancy
b)
**Donations and gifts**
Other gifts
c)
**Costs of generating funds**
Fundraising costs
Website
TOTAL PAYMENTS|**Unrestricted**
**Funds**
**2022**
**£**
44,821
668
435
471
1,011
504
4,416
668
2,660
456
3,965
826
384
558
-
381
3
-
-
929
14
328
2,800
439
500
70
555
450
550
2,140
71,002
99
-
2,496
2,496
73,597|**Designated**
**funds**
**2022**
**£**
-
-
50
956
-
-
75
-
-
-
4,177
-
50
-
761
-
-
360
166
-
-
24
-
-
-
-
-
-
-
-
6,619
612
21
-
21
7,252|**Restricted**
**Funds**
**2022**
**£**
-
-
-
-
-
-
6,971
-
-
-
-
-
-
-
-
-
-
3,338
44
-
-
370
-
-
2,136
-
-
-
-
-
12,859
-
-
-
-
12,859|**Total**
**2022**
**£**
44,821
668
485
1,427
1,011
504
11,462
668
2,660
456
8,142
826
434
558
761
381
3
3,698
210
929
14
722
2,800
439
2,636
70
555
450
550
2,140
90,480
711
21
2,496
2,517
93,708|**Total**
**2021**
**£**
39,550
636
697
4,117
1,134
394
-
1,042
2,993
3,119
4,229
549
183
439
-
101
3
3,104
205
1,294
-
530
-
270
1,080
-
4,805
450
500
1,287
72,711
3,449
-
168
168
76,328| |---|---|---|---|---|---| * includes shutters totalling £5,502. Funding was received from Lottery (Awards for All) towards the cost of additional security, covering the cost of the shutters. Page 12