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2025-09-30-accounts

St Marys (Eltham) Parents Association

Reports & Accounts for the year ended 30 September 2025

Status and administration

Name

The name of the Charity is the "St Mary’s (Eltham) Parents Association ".

Address

The principal office of the Charity is:

St Mary’s Catholic Primary School, Glenure Road, Eltham, SE9 1UF.

Governing Document

The Charity is governed according to its constitution, last amended 15[th] December 2005.

Trustees

Chair – Helen Marchant and Laura Brewster

Treasurer – Anna McGinnes

Secretary – Marta Inkin and Claire Maskell Gibson

Bankers

CAF Bank, 25 Kings Hill Avenue, Kings Hill, West Malling, ME19 4JQ

Lloyds Bank plc, PO Box 1000 BX1 1LT

The Objectives of the Parents' Association

The Objectives of the Association are the advancement of the education of the pupils of the school by providing and assisting in the provision of facilities for education at the school (not normally provided by the Local Education Authority) and as an ancillary thereto and in furtherance of this objective the Association may:

Build a community by fostering more extended relationships between the staff, parents and others associated with the school;

Engage in activities which support the school and advance the education of the pupils attending it.

Association Membership

Membership of the Association shall be open to the Parents or Guardians of any child attending the school. Parents or Guardians shall become members when their child joins the school and shall cease to be members when their child leaves the school. All members will be entitled to vote at a General Meeting.

Appointment of Officers

The Management and control of the Association shall be vested in the Management Committee (referred to hereafter as the Committee). The Committee shall consist of 5 elected members of the Association from whom the following officers shall be elected annually at the Annual General Meeting:

Chair Person

2

Treasurer

Secretary

Voice of the Committee

Voice of the Committee

New Trustees will be given copies of the Association's governing document, most recent accounts and the Charity Commission's guidance,

Public Benefit

The Trustees have had due regard to guidance published by the Charity Commission on public benefit when carrying out the activities of the charity during the year.

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The Role of the Parents' Association

Introduction

All parents of St Mary’s Catholic Primary School students are automatically members of the Parents' Association, which exists to enable parents to participate in the community of the school and contribute to its success. As you might expect, fundraising is a major objective of the PA to provide the children with extra materials and facilities which are no longer routinely provided from central funding.

But the PA is not just about raising money. We bring parents together through the various social events we organise or support, promoting informal contact with teaching staff and we try to foster a welcoming atmosphere at school.

Examples of events the PA have chosen to organize or be involved in:

The PA committee is comprised of parents who meet regularly to plan the various events. We are keen to encourage many more parents to join us, but understand that some parents can only give a couple of hours in a year to help.

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ST MARY’s (ELTHAM) PARENTS ASSOCIATION ANNUAL GENERAL MEETING CHAIRPERSON REPORT

Financial Review

The financial year to 30 September 2025 has been successful. We were able to host most of our large fundraising events such as Summer Fair and St Patrick’s Night. Unfortunately, due to a change in insurance, we were not able to run our usual Fireworks night and instead, tried a laser show. The laser show wasn’t as popular as previous fireworks events but allowed us to test a different approach.

These big events require months of planning and hard work from many people. We’d like to thank everyone involved for their work and dedication. We are very grateful to be working with such a supportive community and for being able to bring so much added value to the school together.

Reserves Policy

The Parents Association has a commitment to support the school. The money within Saving Accounts can be available to the school when needed. It is also used as longer-term saving for significant fundraising projects as agreed with the school’s leadership.

Reserves at the year-end totalled £9,178.

Future Events

The PA intend to continue to organize events that have proved so popular in the past and where possible to find additional events to run. These will include:

Thanks

Finally, my thanks to all who have contributed to the success of the PA:

Helen Marchant and Laura Brewster Chairs St Mary’s Parent Association

Date 29 July 2026

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Independent Examiner's Report to the Trustees of the St Marys (Eltham) Parents Association

I report on the accounts of the Parents Association for the year ended 30 September 2025, which are set out on pages 7 to 9.

Respective responsibilities of trustees and examiner:

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner's Report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect, the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and

have not been met; or

. 06 August 2026

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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SUMMARY OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 30 September 2025

Receipts
Fundraising income
1
Other income
2
Total income received
Payments out
Fundraising costs
1
Charitable Activities
3
Other expenses
4
Total payments out
Net receipts / (payment)
Cash balances B/Fwd from Prior Year
Cash Balances C/Fwd to Next Year
STATEMENT OF ASSETS AND LIABILITIES
Cash Funds
Cash at bank		 Note
29,062
240
29,302
18,782
7,215
372
26,369
2,934
22,513
25,446
25,446
25,446		 2025
2024
£
£
31,275
390
31,665
16,471
5,464
1,707
23,642
8,959
13,582
£22,513
22,513
22,513

Approved by the Trustees on …29 July 2026……….. and signed on their behalf by:

… Helen Marchant …. …… Laura Brewster… ……. … A McGinnes …... Helen Marchant Laura Brewster Anna McGinnes Chairwoman Chairwoman Treasurer

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Notes to Receipts and Payment Account

1. Fundraising activities

Fireworks
School lottery
Wreath making
Christmas cards
Raffle/Christmas
Mother’s Day
St Patrick’s
Father’s Day
Summer fayre
School magazine
Leavers party
Fancy dress sale
Previous year receipts from
leavers party received in
2024
Total fundraising activities		 2025
Receipts
6,330
985
1,243
719
935
2,784
2,183
2,265
6,515
972
4,072
58.27
-		 Payments
out
(6,306)
-
(993)
-
(16)
(2,360)
(1,002)
(1,646)
(2,826)
(659)
(2,973)
-
-		 2025
Profit
24
985
251
719
919
424
1,181
619
3,689
314
1,099
58*
-		 2024
Profit/(loss
)
4,529
1,137
311
1,583
527
1,010
558
3,727
499
184
69
1,200
£29,062 £18,782 £10,281 £14,804

*A delayed £854 invoice for leavers hoodies was paid in January 2026 and will be accounted for in the 2025/26 accounts

Notes to Receipts and Payments Account

2. Other income

2.
Other income
Other donations
Easy fundraising
Bank interest		 2025
50
72
118
240		 2024
68
-
322
390

3. Donations to school

2025 2024
Playground project 2,867 5,000
New fish tank and filters 761
Picnic benches 1,118
Christmas presents for the children 1,109 805

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Christmas decorations and nativity
costumes		 527 527
Easter presents for the children 334 306
Miscellaneous small gifts 498
464
Total donations to school 7,214 6,575
4.
Other expenses

Bank charges
Parentkind membership
Miscellaneous expenses
PA website		 2025

60
45
120
147
372		 2024
55
153
246
142
596

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