## **St Marys (Eltham) Parents Association**
**Reports & Accounts for the year ended 30 September 2025**
## **Status and administration**
## **Name**
The name of the Charity is the "St Mary’s (Eltham) Parents Association ".
## **Address**
The principal office of the Charity is:
St Mary’s Catholic Primary School, Glenure Road, Eltham, SE9 1UF.
## **Governing Document**
The Charity is governed according to its constitution, last amended 15[th] December 2005.
## **Trustees**
Chair – Helen Marchant and Laura Brewster
Treasurer – Anna McGinnes
Secretary – Marta Inkin and Claire Maskell Gibson
## **Bankers**
CAF Bank, 25 Kings Hill Avenue, Kings Hill, West Malling, ME19 4JQ
Lloyds Bank plc, PO Box 1000 BX1 1LT
## **The Objectives of the Parents' Association**
The Objectives of the Association are the advancement of the education of the pupils of the school by providing and assisting in the provision of facilities for education at the school (not normally provided by the Local Education Authority) and as an ancillary thereto and in furtherance of this objective the Association may:
Build a community by fostering more extended relationships between the staff, parents and others associated with the school;
Engage in activities which support the school and advance the education of the pupils attending it.
## **Association Membership**
Membership of the Association shall be open to the Parents or Guardians of any child attending the school. Parents or Guardians shall become members when their child joins the school and shall cease to be members when their child leaves the school. All members will be entitled to vote at a General Meeting.
## **Appointment of Officers**
The Management and control of the Association shall be vested in the Management Committee (referred to hereafter as the Committee). The Committee shall consist of 5 elected members of the Association from whom the following officers shall be elected annually at the Annual General Meeting:
Chair Person
2
Treasurer
Secretary
Voice of the Committee
Voice of the Committee
New Trustees will be given copies of the Association's governing document, most recent accounts and the Charity Commission's guidance,
## **Public Benefit**
The Trustees have had due regard to guidance published by the Charity Commission on public benefit when carrying out the activities of the charity during the year.
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## **The Role of the Parents' Association**
## **Introduction**
All parents of St Mary’s Catholic Primary School students are automatically members of the Parents' Association, which exists to enable parents to participate in the community of the school and contribute to its success. As you might expect, fundraising is a major objective of the PA to provide the children with extra materials and facilities which are no longer routinely provided from central funding.
But the PA is not just about raising money. We bring parents together through the various social events we organise or support, promoting informal contact with teaching staff and we try to foster a welcoming atmosphere at school.
Examples of events the PA have chosen to organize or be involved in:
- Summer Fair
- Bonfire night
- Easter Bunny visit
- Leavers party
- St Patrick’s night
- Provision of a school magazine
- Mother’s day sale
- Father’s day sale
- Wreath making
The PA committee is comprised of parents who meet regularly to plan the various events. We are keen to encourage many more parents to join us, but understand that some parents can only give a couple of hours in a year to help.
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## **ST MARY’s (ELTHAM) PARENTS ASSOCIATION ANNUAL GENERAL MEETING CHAIRPERSON REPORT**
## **Financial Review**
The financial year to 30 September 2025 has been successful. We were able to host most of our large fundraising events such as Summer Fair and St Patrick’s Night. Unfortunately, due to a change in insurance, we were not able to run our usual Fireworks night and instead, tried a laser show. The laser show wasn’t as popular as previous fireworks events but allowed us to test a different approach.
These big events require months of planning and hard work from many people. We’d like to thank everyone involved for their work and dedication. We are very grateful to be working with such a supportive community and for being able to bring so much added value to the school together.
## **Reserves Policy**
The Parents Association has a commitment to support the school. The money within Saving Accounts can be available to the school when needed. It is also used as longer-term saving for significant fundraising projects as agreed with the school’s leadership.
Reserves at the year-end totalled £9,178.
## **Future Events**
The PA intend to continue to organize events that have proved so popular in the past and where possible to find additional events to run. These will include:
- The Summer Fair
- Fireworks night – if possible
- Christmas events for the children
- Easter Bunny visit
- Leavers party
- St Patrick’s night
- Provision of a school magazine
- Mother’s day sale
- Father’s day sale
- Wreath making
## **Thanks**
Finally, my thanks to all who have contributed to the success of the PA:
- the school staff particularly those in the office
- the teachers and the leadership of the school
- the caretaker
- all members of the PA.
Helen Marchant and Laura Brewster Chairs St Mary’s Parent Association
Date 29 July 2026
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## **Independent Examiner's Report to the Trustees of the St Marys (Eltham) Parents Association**
I report on the accounts of the Parents Association for the year ended 30 September 2025, which are set out on pages 7 to 9.
## **Respective responsibilities of trustees and examiner:**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of Independent Examiner's Report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect, the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
**. 06 August 2026**
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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## **SUMMARY OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 30 September 2025**
|**Receipts**
Fundraising income
**1**
Other income
**2**
**Total income received**
**Payments out**
Fundraising costs
**1**
Charitable Activities
**3**
Other expenses
**4**
**Total payments out**
**Net receipts / (payment)**
Cash balances B/Fwd from Prior Year
**Cash Balances C/Fwd to Next Year**
**STATEMENT OF ASSETS AND LIABILITIES**
**Cash Funds**
Cash at bank|**Note**
29,062
240
**29,302**
18,782
7,215
372
**26,369**
**2,934**
22,513
25,446
**25,446**
**25,446**|**2025**
**2024**
£
£
31,275
390
**31,665**
16,471
5,464
1,707|
|---|---|---|
|||**23,642**
**8,959**
13,582|
|||**£22,513**|
|||**22,513**|
|||**22,513**|
Approved by the Trustees on …29 July 2026……….. and signed on their behalf by:
**… Helen Marchant …. …… Laura Brewster… ……. … A McGinnes …... Helen Marchant Laura Brewster Anna McGinnes** Chairwoman Chairwoman Treasurer
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## **Notes to Receipts and Payment Account**
## 1. **Fundraising activities**
|Fireworks
School lottery
Wreath making
Christmas cards
Raffle/Christmas
Mother’s Day
St Patrick’s
Father’s Day
Summer fayre
School magazine
Leavers party
Fancy dress sale
Previous year receipts from
leavers party received in
2024
Total fundraising activities||2025
Receipts
6,330
985
1,243
719
935
2,784
2,183
2,265
6,515
972
4,072
58.27
-|Payments
out
(6,306)
-
(993)
-
(16)
(2,360)
(1,002)
(1,646)
(2,826)
(659)
(2,973)
-
-|2025
Profit
**24**
**985**
**251**
**719**
**919**
**424**
**1,181**
**619**
**3,689**
**314**
**1,099***
**58**
-|2024
Profit/(loss
)
**4,529**
**1,137**
**311**
**1,583**
**527**
**1,010**
**558**
**3,727**
**499**
**184**
**69**
1,200|
|---|---|---|---|---|---|
|||**£29,062**|**£18,782**|**£10,281**|**£14,804**|
*A delayed £854 invoice for leavers hoodies was paid in January 2026 and will be accounted for in the 2025/26 accounts
## **Notes to Receipts and Payments Account**
## 2. **Other income**
|2.
**Other income**|||
|---|---|---|
|Other donations
Easy fundraising
Bank interest|2025
50
72
118
**240**|2024
68
-
322|
|||**390**|
## 3. **Donations to school**
||2025|2024|
|---|---|---|
|Playground project|2,867|5,000|
|New fish tank and filters|761||
|Picnic benches|1,118||
|Christmas presents for the children|1,109|805|
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|Christmas decorations and nativity
costumes||527|527||
|---|---|---|---|---|
|Easter presents for the children||334||306|
|Miscellaneous small gifts||498||
464|
|**Total donations to school**||**7,214**||**6,575**|
|4.
**Other expenses**
Bank charges
Parentkind membership
Miscellaneous expenses
PA website||2025
60
45
120
147
**372**|2024
55
153
246
142
**596**||
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