Barnstaple Muslcal Comedy & Dramatic Society Trustees Report and Financial Statements 31 March 2024 Registered company number.. 05712378 Re8iStered charity number.. 1113996
Barnstaple Muslcal Comedy & Dramatlc Soclety Reports and accounts Contents Pa8e Legal & Administrative Information Director's Report Independent Examlner's Rewrt io Staternent of Financial Activities li Balance Sheet 12 Note5 to the Financial Statements 13
Barnstaple Muslcal Comedy & Dramatic Soclety Legal and Administrative Information Dlrertors For the purposes of charlty law and throLt8hout this report the trustees are collertively referred to as the dlrectors. The dSrertors serving during the year and since the year end were as follows.. Mr G P Ruhleman- Chalr Mrs K J Snooks Mrs SJ Splegelhalter Mr M S Cowley Mrs M A Davi5 Ms F H Jonckheere Mr J A Bucklngham Ms T E Wallis (to 18109120231 Miss C Hardy Ms H X C Corkell (to 25103120241 MrTHeam (from 18109120231 (from 07103120241 (from 2311012023 to 25103120241 (from 25103120241 Mr S Wallis Ms R Wattley Misss F Ruhleman Acwuntants & Independent Examiners LC4 Chartered Accountants 13 Silver Street Barnstaple Devon EX32 8HR Bankers The Coryoperative Bank plc PO Boy 101 l Balloon stet Manchester M604EP
Barnstaple Muslcal Comedy & Dramatlc SIety Legal and Administrative Informatlon Sollcltors Peter Peter and Wright Grenvllle House Bideford Devon EX39 2EZ Registered Office The Venue Unit 2 Riverside Road Pottington Business Park Barn5tsple Devon EX31 IQN ReBlstered No. 05712378 Registered Charlty No. 1113996
Barnstaple Musical Comedy & Dramatic Soclety Dlrectors. Report stcture, Governance and Management Governlng Document Barn5taple Musical Comedy & Dramatic Society IBMCDS) 15 a not-for-profit company limited by guarantee and is also a registered charlty. It is controlled by its governing document, a deed of trust. Appolntment of Board Members As set out In the governlng document, the Dlrectors are appolnted by the members at the Annual General Meeting. Where casual vacancies arise, the Directors may appoint a Direttor to seNe as a Board Member until the next Annual General Meetln8, at whlch polnt they are requlred to retlre but wlll be ellglble for re-elertlon. Organisation The Board of Directors meet monthly and are responsible for administering the company, having regard to advice from the development executive and other advisors. Risk Management The Director5 have a duty to identify and review the risks to which the company is exposed and to ensure appropriate controls are in place to provide reasonable assurance against f raud and error. The Director5 have examlned the major rlsks that BMCDS faces and thls has resulted In addltlonal efforts to increase its donor base. Oblectlves and Actlvltles The objertives of BMCDS are to educate the public in the dramatic and musical arts and to further the development of publlc appreclatlon and taste In the sald arts by the promotion and publlc performance of plays, drama, comedy and other dramatic and musical work. When carrying out the activities of the charity the directors have had regard to the guidance issued by the Charity Commission on public benefit. Financial Review The financial statement5 have been prepared in accordance with the accounting policies Set out in the notes to the accounts and comply with the charity's governing document, the Charities Act 2011, the Companies Act 2006, and the Statement of Recommended Practice.. Accountlng and Reporting by Charities ISORP FR51021. Durlng the year, the charlty Increased thelr Income to £148,436 from £126,241. Expenses increased to £139,869 from £128,910. The financial transactions of the society resulted in a proflt in the year of £8,566. Unrestricted funds are healthy at £130,194 at the year end and no restricted funds are held.
Bamstaple Musical Comedy & Dramatic Society Dlrectors. Report Achlevements and performance (Chalnnan's Report) Hello and a warm welcome to the 101 AGM for Barnstaple Musical Comedy and Dramatic Society. Thanks As always, I would like to take this opportunity to thank everyone involved in the whole BMCDS family. We have so many things going on that we need an entire army of people to keep things on trdck. Thank you to the committee who work tireles51y throughout the year and to all of you who help us in whatever capacityyou can. We really do appreciate your help and are alwaysthankful foryoursupport. Matilda The first show for this year was Matilda Jr, performed here at The Venue. This was the first full scale musical that we have performed here and what a show it was. Thanks again to the entire team of volunteers, not only did we put on a great show, but the atmosphere and camaraderie was something very special. Thank you to the production team of Jordan our Director, Naliah our Musical Director, Sarah our Choreographer, Simon our Sta8e Manager and the whole team ft)r putknng on such a great production. Centenary Celebration In October we performed our Centenary Show, celebrating 100 years of BMCDS. This show took a lot of organising, but we all had a great time. It was lovely to see so many faces from our past, some tsking part and some coming to celebr7te with us. It was also great to hear many stories about our history and to hear some great musical numbers from shows that have been performed over the past 100 years. At the end of the evening we were presented with a special cerknficate from NODA celebrating our IOOyear anniversary. Thank you again to everyone involved in making this show a real celebratlon of BMCDS over the past 100 years. Nativity In Novemberwe went into the Queen's Theatre to perform Nativity the Musical. A largerthan life show that was full of Christmas cheesiness from beginning to end. Tickets sold really well and regularly outsold the theatres on Panto which I'm sure went down a storm with the theatre management. We always pride ourselves on producing shows with a full live orchestra. When we started looking through the licence details of the Show, we found that we were only allowed to perform it by using a 'Click Track,. This allows our 7 live musicians to play alongside a professional soundtrack giving the show an even bigger sound. This is something used in professional theatre all over the world but it was a first for BMCDS. It is a huge challenge to manage the musical direction of the live orchestra whilst simultaneously pressing the correct button at the right time on the laptop for the Click Track. Massive thanks to Naliah our musical director for undertaking this challenge and to Billy our Director, Lauren our Choreographer, Simon our Stage Manager, and to Julie our Producer- a5 well as the massive back stage team involved in putting on this Christmas Cracker.
Barnstaple Musical Comedy & Dramatic Society Directors, Report Achievements and perforniance (Chaimian's Report) Clue In March this year we performed Clue here at The Venue. A play based on the Board Game and Film 'Cluedo'. This was an amazing comedy play that was fast paced and brilliantly executed. Thanks to our Directors Martin & Chris, to Hayley coordinating the costumes, to Hayley, Emily and Sandra for Hair and Makeup, to Julie for producing and to Lee for building such an incredible set. The Venue We have seen many events here at The Venue, from our own musicals and plays to parties, events and external hi5. We continue to balance earnin8 enough money to keep The Venue running with our own needs to have a place we can rehearse and perform in. Huge thanks go to the whole Venue team who give hours and hours of their own time to keep this place going. The more we use this space for ourselves the more we settle into it. There are clearly restrictions on space and capacity but it's our own home and offers us huge benefits. Next Year Six-Teen. We have just finished our run of SIX Teen the Musical, and what a week it was. This officially falls into 2024-2025 btjt I wanted to say what an incredible talent we have here in North Devon. The whole team worked so hard and pulled off probably one of the best musical performances I have ever seen. Thank you so much to everyone involved, it was something very, very special indeed. Frozen JR - We have recently finished our auditions and read through for Frozen Jr to be performed here in August. Tickets are already Selling extremely well for what promises to be another great show for BYG. If you haven't bought your ticket yet, do so quickly via our website or Facebook pages. Alongside our BYG shows we also continue to offer Theatre WO whlch glves training and guidance in all areas of theatre for our younger members. Theatre Worx continues to evolve, and we have plans to offer more opportunities in the future. Volces BMCDS Voices continues to meet weekly to learn songs from all aspects of musical theatre. Jo has now returned from Maternity leave, and we thank Gillian and Naliah for Stepping in to cover while Jo was away. If anyone would like to join the Voices family, speak to one of the team. 9t05 The Musical This weekend sees our auditions for 9t05. Rehearsals run through the next few months with the show being performed at The Queen's Theatre in October half term. If you would like to know any further information about the show, please speak to one of the team or visit our website for all the audition information and pre audition forms.
Barnstaple Muslcal Comedy & Dramatlc Soclety Directors, Report Achievements and perforrnance (Chalmian's Report) Everybodvs Talklng About Jamle In 2025 we will be performing Everybody's Talking About Jamie here at The Venue. We are currently seeking a production team for this show and future shows. If you would like to be considered for a part on one of our teams please do let Marie know and we will add you to our list. As we look back at our past year and forward to the coming year, we celebrate everything that we have achieved and look forward to everything we have planned. We have so much going on and sometimes its easy to forget the simple things. At the end of every production, it is so easy to jump straight into the next one without reflecting on what we have just done. Each show is a huge achievement, and we should be very thankful of what we have done and very mindful of the army of people who have made it happen. So, to everyone who has helped and supported thls society of over the past 12 month or are planning on joining in the fun for this next year, Thank You, we couldn't do it without you. Thankyou. Graham Chairman BMCDS Investment Powers and Policy Under its governing document, the company hasthe powerto invest in any waythe Directors see fit and having regard to the liquidity requirements of operatingthe company. Reserves policy The directors aim to maintain sufficient money in the bank to be in a position to meet any unexpected expenditure. At the year-end Cash at bank and in hand came to £109,889 (2022 £111,082). 8 figure considered more than adequate. Dissolution Every member ofthe company undertakes to contribute amounts (but not exceeding£1} towards the settlement of the company's debts and liabilities if it is wound up. If, after settlement of all debts, there are funds remaining, these will betransferred to another charitable organisation with the s8me or slmilar objectives to BMCDS.
Barnstaple Muslcal Comedy & Dramatic Society Directors, Report Dlrertors, Responslbllltles for the Financial Statements The Dlrectors are responslble for preparlng the Annual Report and the Financial Statements in accordance with applicable law and regulatlons. Company Law require5 the Directors to prepare Financial Statements for each financial year, Under that law the Direttors have elected to prepare the Financial Statements in accordance with United Kingdom Generally Accepted Accounting pract5ce Iunited Klngdom Accountlng Standards and appllcable lawl. Under company law the Directors must not approve the Financial Statements unless they are satisfled that they give a true and fair view of the state of affairs of the company and of the net incoming or out80in8 resources of the company for that perlod. In preparlng these Flnanclal Statements, the dlrectors are required to.. Select suitable accounting policies and then apply them consistently; Make judgements and estimates that are reasonable and prudent; State whether applicable U K Accounting Standards have been followed, subject to any materi81 departures disclosed and explalned In the Flnanclal Statements,. Observe the methods and principles in the charity SORP; and Prepare the Flnancial Statements on the golng concern basls unless It Is inappropriate to presume that the company will continue in business. The Directors are responslble for keeplng adequate accountlng records that are sufflclent to show and explaln the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responslble for safeguardlng the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Dlsdosure of Informatlon to the Independent Examiner Each person who was a Director at the time of this report was approved confirm5 that: To the best of each Dlrector's knowledge and bellef, there is no information relevant to the preparation of their report of which the company's Independent Examiner 15 unaware,. and Each Director has taken all the steps that a Director ought reasonably to have taken in order to be aware of relevant information and to establish that the company's Independent Examiner is aware of that informatlon. Small Company Provlslons This report has been prepared in accordance with the provisions in part 15 of the Company's Art 2006 applicable to companies subject to the small companies reglme. This report was approved by the members on and signed by its order. Mrs K I Snooks, Treasurer
Barnstaple Musical Comedy & Dramatlc Soclety Independent Examiner's Report I report to the directors on the accounts of Barnstaple Musical Comedy & Dramatic Society as set out on pages 9tol6. Responsibilitie5 and ba515 of report The directors are responsible for the preparation of these accounts in accordance with the reqU1ments of the Companies Act 2006 (the 2006 Att}. Having satisfied myself that the accounts of the company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Art 2011 (the 2011 Attl. In carrying out my examlnatlon, I have followed the Dlrections given by the Charity Commi55ion (under section 14515llb) of the 2011 Act. Independent examlners statement In the course of my examination no matter has cometo my attentlon to Indlcate that.. accounting records have not been kept in accordance with section 386 of the Companies Act 2006: the accounts do not accord with such records: the accounts fail to comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement to give a true fair view which is not a matter considered as part of an independent examination; the accounts have not been prepared in accordance with the Charities SORP IFRS 1021. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understandlng of the accounts to be reached. LCA Chartered Accountants 13 Sllver Street Barnstaple Devon EX32 8HR
Barnstaple Muslcal Comedy & Dramatlc Society statement of Financial Attivities for the year ended 31st March 2024 Restrkted Unrestrlrted Funds Funds Total Funds Total Funds Notes 2024 2024 2024 2023 Incomln resources Donations Charitsble activities Other tradin8 activities Other activities Investment income 5,266 111,313 20,449 11,386 22 148,436 5.266 111,313 20,449 11,386 22 148,436 5,697 113,016 4.667 2,848 12 126,241 Resources Ex nded Charitable artivitie5 Events, productlons etc Premises costs etc Fundraising costs 103.570 20,349 15,950 139,869 103,570 20,349 15,950 139,869 104.156 20,908 3,847 128,910 Net incomingl{outgolngl resour$ Transfer between funds Total funds brought foNiard 8.566 8,566 {2,670} 121,628 121,628 124,297 Totsl funds carrled forward 130.194 130,194 121.628
Barnstsple Musical Comedy & Dramatic Soclety Balance Sheet as at 31 March 2024 Notes 2024 2023 Flxed Assets Tangible a55et5 16,835 7,999 Current Assets Stock Debtors Cash at bank and in hand 2.643 16,422 95.605 114,670 953 5,519 109,889 116,361 Creditors: Amounts fallln8 due wfthln one year {1,3111 12,7311 Net Current Assets 113.359 113,630 Net Assets 130,194 121,628 Fund5 of the Charity Unrestricted fund5 Restrirted funds 130,194 121,628 Total Funds 130.194 121.628 The Directors are satisfled that the company is entitled to exemption from the requirement to obtain an audlt under Section 477 of the Companies Act 2006. Members have not required the company to obtain an audit in accordance with Section 476 of the Act. The Directors acknowledge thelr responslbllltles for complying with the requirements of the Companies Act 2006 with respert to accounting records and the preparation of accounts, The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companie5 subject to the small companie5 regime. Approved bythe members on and signed on their behalf by: Mr G P Ruhleman, Chair Mrs K J Snooks, Treasurer io
Barnstaple Musical Comedy & Dramatic Soclety Notesto the Financial Statements for the year ended 31 March 2024 Accountlng Pollcles Basi5 of preparation The accounts have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 1021, the Statement of Recommended Practice= AccountinB and Reporting by Charities {FRS 1021 and with the Charities Act 2011. Incoming Resources The income shown in the Statement of Flnancial Actlvities represents: Income from donatlons and grants recognised where there is an entitlement, certainty of the receipt and the amount can be measured with sufficient reliability,. Income from charitable attivities on an accrual basls; and Income from investments on a received basis. When donors speclfy that funds given to the charity are for use in future accounting periods, such income is deferred until those periods. Resources Expended Resources expended are accounted for in the Statement of Financial Activities on an accrual basis. Restricted funds Restricted funds are funds 8iven for a Specific purpose. Depreclatlon Depreclation has been provided at the following rates in order to write off the assets cwer their estimated usef ul lives. Fixtures & fittings Equlpment etc Trailer 15% reduclng balance 25% reducing balance 15% reducing balance Net incomlnglloutgolngl resources 2024 2023 Thls Is stated after char8in8: Depreciation of tan8lble flxed assets Independent examiner 3.073 1,102 1.672 1,165 li
8arnstaple Muslcal Comedy & Dramatlc Soclety Notes to the Flnanclal Statements for the year ended 31 March 2024 2024 2023 Investment Income Deposit account interest 22 12 Tanglble Flxed Assets Fixtures & fittings Trailer Equipment Total Cost At l April 2023 Addition5 At 31 March 2024 18.604 29,939 5,409 35,348 48.543 11,909 60,452 6,500 6.500 18,604 Depreclatlon At l April 2023 Charge for the year At 31 March 2024 13.503 765 27.041 1,739 28,780 40,544 3,073 43.617 569 14.268 569 Net Book Value At 31 March 2024 4,336 5,931 6,568 16,835 At 31 March 2023 5,101 2,898 7.999 Debtors 2024 2023 Prepayments & accrued income Debtor5 15,982 440 16,422 4.653 866 5,519 Creditors: Amounts falling due within one year 2024 2023 Accruals & deferred income Creditors 1,311 2,651 80 2,731 1,311 12
Barnstaple Muslcal Comedy & Oramatlc Soclety Notes to the Flnanclal Statements for the year ended 31 Marth 2024 MovemeTrt in Funds Restrlcted Unrestrlcted Totsl At l April 2023 Net incominglloutgoingl resources Transfer between funds 121.628 8,566 121.628 8,566 At 31 March 2024 130,194 130,194 Trustee Remuneratlon & Related Party Transactions No trustees received any remuneration during the year. Taxation As a charity* Barnstaple Musical Comedy & Dramatic Society is exempt from tax on income and gains falling within sertion 505 of the Taxe5 Art 1988 or $256 of the Taxation of Chargeable Gains Act 1992 to the eztent that these are applied to its charitable objects. No tax charges have arisen in the Charity. 13
Barnstaple Musical Comedy & Dramatlc Soclety Detslled Statement of Financial Activities for the year ended 31 Marth 2024 2024 2023 In¢omlng resources Donations Member subscriptions Sponsorship Grant5 and donatlons Gift aid 2.554 L500 218 2.979 2,IIN) 268 350 5.266 5.697 Income from Charitable Activities Production levy & donation5 Box office receipts Programme sales Stage school income Hire of facilities & equipment 5,086 93,243 3,309 95.016 2,736 30 11,926 113,016 10,903 111,313 OtherTradlng Artivities Bar income Merchandise sales 20,437 12 4,667 20.449 4.667 Income from Other Artlvities Events Theatre tax credits Sundry 2,723 8.500 162 11,386 323 2,239 287 2,848 Imiestment Intome Bank interest received 22 12 148.435 126,241 14
Barnstaple Muslcal Comedy & Dramatlc Soclety Detalled Slatement of Flnancial Activities for the year ended 31 March 2024 2024 2023 Resources expended Charitsble Activities Events. Produrtions & Artistic Resources Royaltie5 etc Theatre production c05t5 Theatre productlon - tlcket & credlt card comm'n Venue & rehearsal space hire Costumes, make up etc Scenery & transport 18,582 19.440 9,528 19.900 3,702 5,016 19,805 13,685 5,725 18.700 6.760 6,444 Fi] Lighting & technical Musical direction & accompaniment Choreography Programrne costs Advertlsing & publicity Workshop expense Credit card commission and bank charges Depreciation BSL performance Other artistic costs 9,643 7,614 800 3,154 2.443 11.059 13,195 800 1,601 2,316 297 16 131 1,672 416 3,073 351 308 1,551 104,156 103.570 15
Barn5taple Musical Comedy & Dramatlc Soclety Detailed Statement of Flnanclal Actlvltles forthe year ended 31 March 2024 2024 2023 Resources expended Charltable Actlvltles (¢ontd.) Premlses Costs etc Rent & room hire Water Buildlngs Insurance Light and heat Repalrs and maintenance Cleaning & waste collection 1,590 338 734 3,693 4,207 2,560 600 295 603 3,322 8,572 2,333 F ij Communications costs Postage Printin8 & stationery Subscriptions & membershlps Insurance ITcosts & consumables Accounting fees Sundry expenses 957 61 178 34 137 200 1,355 522 1.152 1,102 2,803 20,349 1,165 744 20,908 Fund ralslng costs Bar costs 8,290 357 2,580 183 1,084 3W7 Licences Events 15,950 139,869 128,910 16
Barnstaple Muslcal Comedy & Dramatlc Soclety Detalled Statement of Maln Produrtlons for the year ended 31 Marth 2024 2024 2023 Nativit Shrek Income Membershlp productlon levy Tlckets Tickets - direct Programme sales Mask sales 2,125 47,632 1,310 937 1,826 73,887 757 1,268 612 Patrons Props I costume Sale UK ProdurtlOn5 compensation Total Income 50 283 420 79,053 52,054 Expenditure Royalties, scripts, score Musical director Show week MD Musicians Choreographer Scenery & transport Addn set costs Icompensatedl Costumes- hired Costumes- additional Make up, wlgs Props ghting- design / hire Sound operation / expenses I mic hire Theatre service chg laddn crew/equip hire etc Advert15ing- theatre brochure Advertising Programrnes Photography Rent- performance Rent- centre stage ricket5- printinglcredit card charges Show sundrylthanks Workshop Mlsc adminlexps Total Expendlture 8.758 715 15.656 1,500 6,050 400 776 6,091 406 250 4,122 459 1,024 270 1,332 107 3,818 5,593 1,210 428 768 747 867 loo loo 12,000 1,725 6,210 393 7,200 1,924 4,358 463 427 39,707 1,020 57,960 Proflvloss 12,347 21,093 This pa8e does not forni part of the statutory financlal statements.
Barnstaple Muslcal Comedy & Dramatlc Sodety Detalled Statement for Barnstaple Young Generatlon forthe yearended 31 March 2024 2024 2023 School of Rod( Matilda Jose Income Production levy / memberships rickets - theatre ricket5- direct 1,570 26,215 351 1,120 13.525 333 1,538 19.142 282 Programmes Advert Grants / sponsor Donation / patron Sale of items Total Income 836 513 829 25 600 50 35 28.972 15,526 22,466 Expenditure Scrlpts, score Royalties Musical director 1,122 4,962 945 1,718 891 2.965 585 400 Musicians Choographer Accompanist Scenery & transport Costumes Make up, wlgs Props LightinE/sound/technical/stage extn etc Advertising Programmes incl design & photos Photos Theatre hire Theatre - addn tech charges Theatre brochure 1,300 400 400 4,100 4W 200 3,198 843 53 210 2,310 526 102 173 186 4,397 252 789 202 4,477 411 675 loo 7.200 576 120 390 659 100 4,8LK) 475 240 Rent- rehearsal Rent- set build Tickets printing / credit card charge5 Show sundry/thank5 1 admin Workshop Chaperone training Toilet hire Total Expendlture 2.258 1.650 1,950 500 1.372 396 1.564 1.755 547 123 330 12,782 26,913 28,487 Profltlloss 2,060 2,743 Thls pa8e does not form part of the statutory financial statements. 16,0211
Barnstaple Muslcal Comedy & Dramatlc Soclety Detailed Statement for BMCDS Voices for the year ended 31 March 2024 2024 2023 Income Fees and Membershlps Donations Concerts / events Totsl Income 2,278 2,615 47 199 2,477 298 2,960 Expendlture Musical directors Sheet music Concert expenses Advertising- banners etc Rent - Centre Stage / other Total Expenditure 1,600 134 25 1,738 104 13 19 990 2,768 1.130 2,985 Profltlloss 1291) 125) * Includes £600 re previou5 year re outstonding rent This page does not form part of the statutory financial statements.