Trustees’ Annual Report for the period
From 1[st] April 2020 to 31[st] March 2021
Charity name: Longparish Community Association
Charity registration number: 1113832
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote and facilitate activities. Provide support and facilities for the benefit of the inhabitants of Longparish, improving social welfare for recreation and leisure time with the object of improving the conditions of life for the community. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
During this reporting period the Longparish Community Association (LCA) has work ed to support the residents of Longparish during the Covid-19 pandemic and lockdowns. The LCA worked alongside the Longparish Parish Council and St Nicholas Church (the parish church) form the ’Longparish Covid Support Group’. This support group has provided: - Support to run the village shop with volunteers during the national lockdowns - Delivered fruit and vegetable boxes to residents - Delivered meat to residents - Provided a cash withdrawal facility - Ensured that for those who were unable to leave their homes, errands were completed (including collecting prescriptions, buying provisions etc.) The normal program of events and entertainment was suspended during this period, however it is planned to resume these when it is safe to do so. The trustees took the decision to increase the reserves held by the LCA in case of further ‘stress’ on the community due to the ongoing national lockdowns. The LCA also provides the insurance for its volunteers to carry out various community activities. Fundraising is through donations at the door at the various events, alongside |
| a nominal annual membership fee and individual donations. The LCA supports affiliated organisations, either through fundraising, providing liability cover or banking facilities. During the reporting period, a number of campaigns were initiated, including replacement of the village playground, setting up of an emergency fund and raising funds for the Longparish Community Pub campaign. These campaigns raised significantly more funds that the LCA normally manages during its operations. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The ‘Longparish Covid Support Group’ directly supports the LCA’s purpose to provide support and facilities for the benefit of the inhabitants of Longparish. The Trustees agreed that raising funds to support the playground campaign and raising funds to support the Longparish Community Pub were an appropriate use of resources and was within the purpose and powers set out in the LCA’s constitution. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| SORP reference | ||
| Policy on grant making | Para 1.38 | The LCA was an integral part of the Longparish Covid Support Group which supported the LCA’s purpose to “improve the conditions of life” for the inhabitants of the Longparish community. The LCA’s support for the playground campaign and the Longparish Community Pub also support the purpose to provide support and facilities for the benefit of the inhabitants of Longparish, improving social welfare for recreation and leisure time. The LCA’s powers include: 3.4 acquire and distribute funds and to assist in the provision of grants to community organisations in the area of benefit 3.11 acquire and distribute funds and to assist in the provision of grants to community organisations in the area of benefit 3.12 support any charitable trusts, associations or institutions formed for all or any of the objects |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | LCA relies solely on volunteers to deliver all its activities. This is primarily facilitation and planning provided by the committee of volunteer Trustees. |
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The LCA was an integral part of the |
| Longparish Covid Support Group which | ||
| supported the LCA’s purpose to “improve the | ||
| conditions of life” for the inhabitants of the | ||
| Longparish community. | ||
| The LCA’s support for the playground | ||
| campaign and the Longparish Community | ||
| Pub also support the purpose to provide | ||
| support and facilities for the benefit of the | ||
| inhabitants of Longparish, improving social | ||
| welfare for recreation and leisure time. | ||
| The LCA’s powers include: | ||
| 3.4 acquire and distribute funds and to assist | ||
| in the provision of grants to community | ||
| organisations in the area of benefit | ||
| 3.11 acquire and distribute funds and to | ||
| assist in the provision of grants to | ||
| community organisations in the area of | ||
| benefit | ||
| 3.12 support any charitable trusts, | ||
| associations or institutions formed for all or | ||
| any of the objects | ||
| Policy on social investment | Para 1.38 | N/A |
| including program related | ||
| investment | ||
| Contribution made by | Para 1.38 | LCA relies solely on volunteers to deliver all |
| volunteers | its activities. This is primarily facilitation and | |
| planning provided by the committee of | ||
| volunteer Trustees. |
The volunteer base also includes many additional volunteers from within the community to provide the support services set up during this reporting period as part of the Longparish Covid Support Group. Other N/A
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The normal program of events and entertainment was suspended during this period, however it is planned to resume these when it is safe to do so. During this reporting period the Longparish Community Association (LCA) has work ed to support the residents of Longparish during the Covid-19 pandemic and lockdowns. The LCA worked alongside the Longparish Parish Council and St Nicholas Church (the parish church) form the ’Longparish Covid Support Group’. This support group has provided: - Support to run the village shop with volunteers during the national lockdowns - Delivered fruit and vegetable boxes to residents - Delivered meat to residents - Provided a cash withdrawal facility - Ensured that for those who were unable to leave their homes, errands were completed (including collecting prescriptions, buying provisions etc.) |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | N/A |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | N/A |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The financial position at the end of the period was in line with expectations, and target reserves. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The LCA aims to hold a minimum of £5,000 in Reserves, it was agreed during this reporting period that this should be increased due to the national lockdowns. The reserves held ensure there is sufficient to provide for any potential crisis, or to support a new local project, or group that may require seed funding support from the charity. |
| Amount of reserves held | Para 1.22 | £16,721 (£20,117 less £2,246 designated for community defibrillator spared and equipment, less £1,150 held in restricted funds or on account for affiliated organisations). |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No uncertainties |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | LCA’s income is mostly through donations from members of the local community. Longparish Parish Council provide a regular grant, and adhoc grants to help support specific events like the annual event to welcome new villagers. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The LCA does not invest its cash resources. |
| A description of the principal risks facing the charity |
Para 1.46 | The primary risk facing the LCA is ensuring that volunteers are available to act as trustees, especially for the honorary officer roles. |
| Other | Due to the unexpected death of the LCA’s Treasurer in April 2019, the Chair of Trustees temporarily took the role of acting treasurer, to ensure continuity, until a new Treasurer was appointed at the 2021 AGM. |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution – adopted 26 Jan 2006 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Up to 12 trustees are elected annually at the AGM, along with honorary officer roles for Treasurer and Secretary (where prospective candidate/s) are put forward. Persons may also be co-opted individually by the Management Committee, who shall serve on the Management Committee until the conclusion of the next Annual General Meeting provided that the number of co- opted members shall not exceed one quarter of the total number of members elected. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Information for new Trustees is available on the village web site including the constitution, policies and general guidance on being a charity trustee. New trustees are adopted and supported informally by the existing trustees |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The LCA is a small charity organised by a management committee of trustees. Except where there is a requirement for safeguarding volunteers working with vulnerable adults or minors, there is no formal management structure for volunteers who provide activities and other services within the committee. |
| Relationship with any related parties |
Para 1.51 | None |
| Other | N/A |
Reference and Administrative details
| Charity name | Longparish Community Association |
|---|---|
| Other name the charity uses | LCA |
| Registered charity number | 1113832 |
| Charity’s principal address | c/o Mayfield, Longparish, Andover, Hampshire, SP11 6PZ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Andrew Jolliffe | Chair of Trustees Acting Treasurer (Apr 2019 – Feb 2021) |
|||
| Carol Dunford | ||||
| David Harris | ||||
| David Marklew | ||||
| Tessa Barrett | ||||
| Clare Sykes | ||||
| Matthew Doughty- Jones |
Treasurer(Feb 2021 – present) |
Feb 2021 – present | ||
| Gemma Doughty- Jones |
Feb 2021 – present | |||
| Michelle Loughrey | Feb 2021 –present | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets Cash £1,150 held in this capacity Name and objects of the Held on account for Longparish Playground project and charity on whose behalf the Longparish Community Pub and ‘Lunch Club’. assets are held and how this falls within the custodian The LCA constitution and rules allow the charity to provide charity’s objects banking facilities to hold funds securely for external community groups acting for the benefit of the parish. Details of arrangements for Funds held for external groups are held in the LCA bank safe custody and account. These funds are not included in the account segregation of such assets reports (other than for reported bank balances) and are from the charity’s own assets accounted separately when producing interim and annual financial reports.
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) M. S. Doughty-Jones Full name(s) Matthew Doughty-Jones Position (eg Secretary, Treasurer Chair, etc) Date 31st March 2022
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the Charity Name trustees/ members Longparish Community Association of
31/03/2021 Charity 1113832 On accounts for the no (if year ended any)
Set out on pages 1-2
1-2(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021.
Responsibilities and As the charity trustees of the Trust, you are responsible for the basis of report preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material examiner's matters have come to my attention (other than that disclosed statement below *) in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: H I Graham Date: 16/03/2022 Name: Hamilton Ivor Graham Relevant None professional
1
IER
October 2018
qualification(s) or body (if any):
Address: Walnut Cottage, The Oxdrove Burghclere Berks RG209HH
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
IER
October 2018
Give here brief None details of any items that the examiner wishes to disclose .
3
IER
October 2018