Saltburn Community and Arts Association
Report of the Treasurer
Year Ending 31[st] March 2021
The Community Centre remained closed to the public for the whole of this financial year.
The pandemic radically altered normal accounting activity.
With the Centre closed, conventional income was replaced by Central Government support funding, income from a range of grants obtained after considerable concentrated effort from current Trustees and from the foundations laid in recent years, and from public appeal.
Income, at £181,532, was as a result, £70,000 above the previous year.
Government Covid related grants came in at £29,751, of which £8,014 was related to the Covid Job Retention Scheme. £135,298 came in from grants, £76,082 being from the Arts Council. £5,590 was donated by members and non members.
Support from the Parish Council was again welcomed as was support from Borough Councillors.
Both employees were retained in post, funded in part by furlough support and revenue related elements of grants awarded. This was of prime importance in maintaining a proven system ready for a reopening of the Centre. Unfortunately, a reopening date continued to move further away as months passed, continuing for the whole period of the accounts.
With the Centre closed all overheads were scrutinised and reduced to a minimum consistent with essential need. As a result, utilities expenditure reduced to £3798.
Time spent during closure was focussed on maintenance and capital work, and on development projects to allow reopening to based on a sound footing.
£30,162 was incurred on repairs and renewals.
£42,873 was incurred on projects and fees, including a 5 year Business Plan, a new web site and a foundation of event programming to allow for reopening.
Expenditure at £119,424 was only £1,424 less than the previous year, leaving a year end bank balance of £73,255. With adjustments for non useable bar stock, prepayments and trade creditors, net assets stood at £66,001 at the end of March.
It is a decade since such a healthy bank balance was accrued but this included substantial funds ring fenced against specific spending programmes. With such a large movement of funding came considerable extra onerous time allocation for accounting, monitoring and scrutiny of expenditure.
Thanks are extended to all Trustees who have shared in the Finance and Staffing committee, renamed during the accounting period to Finance and Operations, reflecting its increased work responsibilities.
Thanks are also extended to employees, who had been furloughed but subsequently returned to work. These were unsettling and challenging conditions, with no guarantee of long term employment, despite which staff continued to support the work of the Trustees in retaining the Community Centre for the town of Saltburn.
Philip G. Thomson
Treasurer 2020-2021
SALTBURN COMMUNITY AND ARTS ASSOCIATION (A Company limited by Guarantee)
REGISTERED CHARITY NUMBER: 1113704
COMPANY NUMBER: 5719152
FINANCIAL ACCOUNTS FOR THE PERIOD ENDING 31ST MARCH 2021
DRAYCOTT & KIRK LLP CHARTERED ACCOUNTANTS
92 Westgate Guisborough Cleveland TS14 6AP
SALTBURN COMMUNITY AND ARTS ASSOCIATION
CHARITY INFORMATION AS AT 31 MARCH 2021
Address
Saltburn Community Centre Albion Terrace Saltburn by the Sea TS12 1JW
Bankers Barclays Bank 12 Station Street Saltburn by the Sea TS12 1AB Accountants Draycott & Kirk LLP Chartered Accountants Cleveland House 92 Westgate Guisborough CLEVELAND TS14 6AP Reg. Charity No. 1113704 Company number 5719152
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SALTBURN COMMUNITY AND ARTS ASSOCIATION
TRUSTEES ANNUAL REPORT FOR THE PERIOD
1ST APRIL 2020 TO 31 MARCH 2021
Names of Charity trustees (who are also directors) who manage the charity
MARY-CLARE FRANCES BOOTH PETER JOHN MARTIN PAUL CHAPPELL RICHARD DREXAL PARKER MAUREEN COADE BARBARA SUSAN PIERCE GRAHAM RICHARD COTTAM KATHERINE ANN SAINSBURY KERRY REAY ALISON MARY SMITH KEVIN HALL DAVID ANTHONY SMITH FIONA HAYLEY JOHN ANTHONY SMITH UNA FAITH HAMBLEY PHILIP GORDON THOMSON DAVID GORDON JONES DRISC ANGELA WARDLE
Governing document:
Memorandum of Association of Saltburn Community & Arts Association Articles of Association of Saltburn Community & Arts Association
Trustee selection methods:
Election at a General Meeting
Co-option by the Association Board
Objectives and activities
To provide facilities in the interest of social welfare for recreation and leisure To promote, maintain, improve and advance education by the encouragement of the arts. To maintain and manage the Community and Arts Centre
Summary of the main activities to further the charity's purpose for the Public benefit.
The trustees have had regard to CC/CCNI guidance on public benefit. Organising events of an educational and artistic nature
Making facilities available for User Groups and individuals to promote activities within the community.
Maintaining the buildings of the Centre for community use Attracting additional volunteers continues to be sought. SC&AA policies have been reviewed and will continue to be refreshed.
Page 2a
SALTBURN COMMUNITY AND ARTS ASSOCIATION
TRUSTEES ANNUAL REPORT FOR THE PERIOD
1ST APRIL 2020 TO 31 MARCH 2021
Achievements and performance
Securing grant support in the absence of regular income Reviewing staffing requirements Continuing overheads review.
Continuing to address a backlog of maintenance and seeking funding for refurbishment works. Investment was made in website development.
Financial review
Preparation of an up to date Business Plan Preparation of a 5 year capital programme Event management continues to require detailed scrutiny. Hire charges were reviewed to reflect market conditions Maintenance work has been carried out where funding allowed. The move to cashless systems continues to make progress
Sustained grant sourcing efforts were rewarded with substantial awards Central Government support was critical through the JRS and capital payments. Attempts to reclaim eligible Gift Aid entitlement continue.
The report has been prepared in accordance with the Statement of Recommended Practice: Accounting and reporting by Charities and in accordance with the special provisions of part 15 of the companies act 2006 relating to small companies.
The trustees declare they have approved the trustees' report above.
Signed on behalf of the charity's trustees
Signature P Chappell Full Name Paul Phillip Chappell Position Chair Dated 14/08/2021
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SALTBURN COMMUNITY AND ARTS ASSOCIATION
Statement of Financial Activities (including Income & Expenditure Account) For the Year Ended 31 March 2021
| Note Incoming Resources Events Income Theatre Hire Grants 2 Donations Film Club Hall Hire Coffee Room Kitchen Flea Market Bar sales Beer Festival Government grants re COVID Sundry income Membership fees Total Incoming Resources Expenditure Direct charitable expenditure Cost of events Film club Stock write off/bar purchases Beer Festival Purchases Utilities & telecoms Wages 7 Support services Post & stationery Repairs & renewals Cleaning Recycling Sundry expenses Marketing Insurance Professional Fees Independant examiner Bank charges Total Expenditure Transfers between funds Net Incoming/(Outgoing) Resources Total funds brought forward Total funds carried forward __ |
Unrestricted Funds 9,082 - 34,333 5,590 - 306 - - - 223 - 21,737 1,282 - ___ 72,553 __ 5,739 - 688 - 447 6,648 20 259 6,083 432 33 114 8,112 3,386 9,380 960 383 ___ 42,683 __ - ___ 29,870 (26) ___ 29,844 ______ |
Restricted Funds - - 100,965 - - - - - - 8,014 - - ___ 108,979 ___ 3,400 - - - 3,351 16,974 11,296 220 24,079 513 - 201 6,017 2,345 8,048 - 297 ___ 76,741 ___ - ___ 32,238 3,919 ___ 36,157 ___ |
Total Funds 9,082 - 135,298 5,590 - 306 - - - 223 - 29,751 1,282 - _ 181,532 _ 9,139 - 688 - 3,798 23,622 11,316 479 30,162 945 33 315 14,129 5,731 17,428 960 680 _ 119,424 _ - _ 62,108 3,893 _ 66,001 ___ |
___ |
31/03/2020 18,635 12,388 2,300 6,381 10,928 15,026 3,504 1,142 3,049 23,171 10,773 - 3,375 851 __ 111,523 _ 14,825 2,286 12,920 6,017 11,924 24,316 - 666 24,972 5,530 1,030 1,145 7,371 5,190 - 960 1,696 __ 120,848 _ - __ (9,325) 13,218 __ 3,893 _____ |
|---|---|---|---|---|---|
__ |
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SALTBURN COMMUNITY AND ARTS ASSOCIATION (COMPANY NUMBER 5719152) BALANCE SHEET AS AT 31 MARCH 2021
| CURRENT ASSETS Stock Debtors & Prepayments Bank Accounts Cash In Hand CURRENT LIABILITIES: payable within 1 year Trade creditors & accruals NET ASSETS FUNDS Unrestricted Funds Restricted Funds |
NOTE £ £ £ £ 670 1,358 1,376 2,920 73,255 5,415 100 75,401 100 9,793 ______ 75,401 9,793 9,400 5,900 __ _ 4 66,001 3,893 _ _ _ _ 3 29,844 (26) 3 36,157 3,919 66,001 3,893 _ _ _ ____ 2021 2020 |
NOTE £ £ £ £ 670 1,358 1,376 2,920 73,255 5,415 100 75,401 100 9,793 ______ 75,401 9,793 9,400 5,900 __ _ 4 66,001 3,893 _ _ _ _ 3 29,844 (26) 3 36,157 3,919 66,001 3,893 _ _ _ ____ 2021 2020 |
|---|---|---|
| 3,893 _ _ |
The directors are satisfied that the company was entitled to exemption from audit under section 477 of the Companies act 2006 relating to small companies.
Directors responsibilities:
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1) The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476:
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2) The directors acknowledge their responsibilities for complying with the requirements of the Act
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with respect to accounting records and the preparation of accounts.
The financial statements have been prepared in accordance with the provisions of the Companies Act 2006 relating to small companies.
These Financial Statements were approved by the Directors on
Date 14/8/21 Signed ……Paul Chappell ………….......……………………… Printed …………Paul Phillip Chappell………………………………….
…………………………………………….
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SALTBURN COMMUNITY AND ARTS ASSOCIATION
Notes to the Accounts for the period ended 31st March 2021
1. General Information and basis of preparation
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a The Charity is a private company Limited by Guarentee incorporated in England and Wales. Its registered office is disclosed on page 1.
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b The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance Accounting and Reporting by Charities: Stament of Recommended practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the Uk and Republic of Ireland (FRS 102) issued on 16 July 2014 (as updated through update bulletin 1 publish on 2 February 2016), the Financial Reporting Standards applicable in the United Kingdom and Republic of Ireland (FRS 102) and UK Generally accepted practice as it applies from 1 January 2015.
The charity has applied update bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds it is applying FRS 102 Section 1A.
The Financial statements are prepared on a going concern basis under the historical cost convention. The Financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest pound.
The significant accounting policy's applied in the preparation of the financial statements are set out below. These policies have been applied to all years shown unless otherwise stated.
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c Funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administrating such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the accounts.
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d All grants and voluntary income are accounted for gross when receivable, as long as they are capable of financial measurement. Gifts in kind have not been capable of measurement and are not included.
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e All expenditure is accounted for gross, and when incurred.
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f It is the Charites policy to only capitalise assets at a cost of £500 or over.
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g Stock is valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
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h Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
2 Grants Receivable
| Parish Council British Federation of Film Tees Valley National Film Hub North Resilliance Arts Council Garfield Weston Historic England SMNMPC ARC RCBC |
31/03/2021 31/03/2020 £ £ - 2,000 - 300 1,000 - 9,900 - 76,082 - 20,000 - 21,065 - 3,000 - 3,000 - 1,250 - - |
|---|---|
| 135,297 2,300 |
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SALTBURN COMMUNITY AND ARTS ASSOCIATION
Notes to the Accounts for the period ended 31st March 2021
3 Funds
| Unrestricted funds Restricted funds Garfield Weston for theatre improvements Historic England for bulding work Film Hub North Resilliance Fund to cover costs over lockdown Arts Council - Saltburn Future Proofing Government grants re Furlough Grant for delivery of youth art related projects Designated funds |
Opening balance (26) |
Transfer Incoming between resources funds 72,553 - |
Outgoing resources (42,683) |
Closing balance 29,844 |
|
|---|---|---|---|---|---|
| - - - - - 3,919 |
20,000 - 21,065 - 9,900 - 50,000 - 8,014 - - - |
(2,532) (2,376) (9,900) (50,000) (8,014) (3,919) |
17,468 18,689 - - - - |
||
| 3,919 | 108,979 - |
(76,741) | 36,157 | ||
| - | - - |
- | - |
4 Analysis of funds by assets
| Current assets Current liabilities |
Unrestricted Restricted Total 32,244 43,157 75,401 (2,400) (7,000) (9,400) |
|---|---|
| 29,844 36,157 66,001 |
5 Transactions with trustee's and connected persons
During the year there was no transactions with trustees or connected persons.
6 Trustees
During the year, no insurance was purchased to indemnify trustees against default on their part. No remuneration or expenses was paid to Trustees.
7 Employee costs
| Arts and Education Centre Management The charity employed two part time staff . |
31/3/21 £ 16,040 7,582 |
31/3/20 £ 13,379 10,937 |
|
|---|---|---|---|
| 23,622 | 24,316 | ||
No members of staff received remuneration of greater then £60,000.
8 Control
The company is under the control of the directors.
9 Contingent Liability
The association has a "full repairing lease" on the premises at Albion Terrace, The Trustees consider that there remains a significant cost to meet the terms of the lease.
10 Related parties
There were no related party transactions.
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Independent Examiner's Report to the Trustees of Saltburn Community and Arts Association
I report on the accounts of the company for the year ended 31/3/21 which are set out on pages 4 to 6
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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1 which gives me reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with section 386 of the Companies Act 2006; and
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to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met; or
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2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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3 The Financial Statements have been prepared on a going concern basis. Should a significant liability arise as outlined in note 9 to the Financial Statements (Contingent Liability) the figures would require an amendment which may question the going concern basis.
R D Kirk
Chartered Accountant
Draycott & Kirk LLP Cleveland House 92 Westgate Guisborough TS11 8BP
Date 18/8/21
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