## Saltburn Community and Arts Association
## Report of the Treasurer
Year Ending 31[st] March 2021
The Community Centre remained closed to the public for the whole of this financial year.
The pandemic radically altered normal accounting activity.
With the Centre closed, conventional income was replaced by Central Government support funding, income from a range of grants obtained after considerable concentrated effort from current Trustees and from the foundations laid in recent years, and from public appeal.
Income, at £181,532, was as a result, £70,000 above the previous year.
Government Covid related grants came in at £29,751, of which £8,014 was related to the Covid Job Retention Scheme. £135,298 came in from grants, £76,082 being from the Arts Council. £5,590 was donated by members and non members.
Support from the Parish Council was again welcomed as was support from Borough Councillors.
Both employees were retained in post, funded in part by furlough support and revenue related elements of grants awarded. This was of prime importance in maintaining a proven system ready for a reopening of the Centre. Unfortunately, a reopening date continued to move further away as months passed, continuing for the whole period of the accounts.
With the Centre closed all overheads were scrutinised and reduced to a minimum consistent with essential need. As a result, utilities expenditure reduced to £3798.
Time spent during closure was focussed on maintenance and capital work, and on development projects to allow reopening to based on a sound footing.
£30,162 was incurred on repairs and renewals.
£42,873 was incurred on projects and fees, including a 5 year Business Plan, a new web site and a foundation of event programming to allow for reopening.
Expenditure at £119,424 was only £1,424 less than the previous year, leaving a year end bank balance of £73,255. With adjustments for non useable bar stock, prepayments and trade creditors, net assets stood at £66,001 at the end of March.
It is a decade since such a healthy bank balance was accrued but this included substantial funds ring fenced against specific spending programmes. With such a large movement of funding came considerable extra onerous time allocation for accounting, monitoring and scrutiny of expenditure.
Thanks are extended to all Trustees who have shared in the Finance and Staffing committee, renamed during the accounting period to Finance and Operations, reflecting its increased work responsibilities.
Thanks are also extended to employees, who had been furloughed but subsequently returned to work. These were unsettling and challenging conditions, with no guarantee of long term employment, despite which staff continued to support the work of the Trustees in retaining the Community Centre for the town of Saltburn.
Philip G. Thomson
Treasurer 2020-2021
# **SALTBURN COMMUNITY AND ARTS ASSOCIATION (A Company limited by Guarantee)**
**REGISTERED CHARITY NUMBER: 1113704**
**COMPANY NUMBER: 5719152**
**FINANCIAL ACCOUNTS FOR THE PERIOD ENDING 31ST MARCH 2021**
## **DRAYCOTT & KIRK LLP CHARTERED ACCOUNTANTS**
**92 Westgate Guisborough Cleveland TS14 6AP**
## **SALTBURN COMMUNITY AND ARTS ASSOCIATION**
## **CHARITY INFORMATION AS AT 31 MARCH 2021**
## **Address**
Saltburn Community Centre Albion Terrace Saltburn by the Sea TS12 1JW
**Bankers** Barclays Bank 12 Station Street Saltburn by the Sea TS12 1AB **Accountants** Draycott & Kirk LLP Chartered Accountants Cleveland House 92 Westgate Guisborough CLEVELAND TS14 6AP **Reg. Charity No.** 1113704 **Company number** 5719152
Page 1
## **SALTBURN COMMUNITY AND ARTS ASSOCIATION**
## **TRUSTEES ANNUAL REPORT FOR THE PERIOD**
## **1ST APRIL 2020 TO 31 MARCH 2021**
## **Names of Charity trustees (who are also directors) who manage the charity**
MARY-CLARE FRANCES BOOTH PETER JOHN MARTIN PAUL CHAPPELL RICHARD DREXAL PARKER MAUREEN COADE BARBARA SUSAN PIERCE GRAHAM RICHARD COTTAM KATHERINE ANN SAINSBURY KERRY REAY ALISON MARY SMITH KEVIN HALL DAVID ANTHONY SMITH FIONA HAYLEY JOHN ANTHONY SMITH UNA FAITH HAMBLEY PHILIP GORDON THOMSON DAVID GORDON JONES DRISC ANGELA WARDLE
## **Governing document:**
Memorandum of Association of Saltburn Community & Arts Association Articles of Association of Saltburn Community & Arts Association
## **Trustee selection methods:**
Election at a General Meeting
Co-option by the Association Board
## **Objectives and activities**
To provide facilities in the interest of social welfare for recreation and leisure To promote, maintain, improve and advance education by the encouragement of the arts. To maintain and manage the Community and Arts Centre
## **Summary of the main activities to further the charity's purpose for the Public benefit.**
The trustees have had regard to CC/CCNI guidance on public benefit. Organising events of an educational and artistic nature
Making facilities available for User Groups and individuals to promote activities within the community.
Maintaining the buildings of the Centre for community use Attracting additional volunteers continues to be sought. SC&AA policies have been reviewed and will continue to be refreshed.
Page 2a
## **SALTBURN COMMUNITY AND ARTS ASSOCIATION**
## **TRUSTEES ANNUAL REPORT FOR THE PERIOD**
## **1ST APRIL 2020 TO 31 MARCH 2021**
## **Achievements and performance**
Securing grant support in the absence of regular income Reviewing staffing requirements Continuing overheads review.
Continuing to address a backlog of maintenance and seeking funding for refurbishment works. Investment was made in website development.
## **Financial review**
Preparation of an up to date Business Plan Preparation of a 5 year capital programme Event management continues to require detailed scrutiny. Hire charges were reviewed to reflect market conditions Maintenance work has been carried out where funding allowed. The move to cashless systems continues to make progress
Sustained grant sourcing efforts were rewarded with substantial awards Central Government support was critical through the JRS and capital payments. Attempts to reclaim eligible Gift Aid entitlement continue.
The report has been prepared in accordance with the Statement of Recommended Practice: Accounting and reporting by Charities and in accordance with the special provisions of part 15 of the companies act 2006 relating to small companies.
## **The trustees declare they have approved the trustees' report above.**
## **Signed on behalf of the charity's trustees**
**Signature** P Chappell **Full Name** Paul Phillip Chappell **Position** Chair **Dated** 14/08/2021
Page 2b
## **SALTBURN COMMUNITY AND ARTS ASSOCIATION**
## **Statement of Financial Activities (including Income & Expenditure Account) For the Year Ended 31 March 2021**
|Note
**Incoming Resources**
Events Income
Theatre Hire
Grants
**2**
Donations
Film Club
Hall Hire
Coffee Room
Kitchen
Flea Market
Bar sales
Beer Festival
Government grants re COVID
Sundry income
Membership fees
__
**Total Incoming Resources**
__
**Expenditure**
**Direct charitable expenditure**
Cost of events
Film club
Stock write off/bar purchases
Beer Festival Purchases
Utilities & telecoms
Wages
**7**
Support services
Post & stationery
Repairs & renewals
Cleaning
Recycling
Sundry expenses
Marketing
Insurance
Professional Fees
Independant examiner
Bank charges
__
**Total Expenditure**
__
**Transfers between funds**
__
**Net Incoming/(Outgoing) Resources**
Total funds brought forward
__
**Total funds carried forward**
__|Unrestricted
Funds
9,082
-
34,333
5,590
-
306
-
-
-
223
-
21,737
1,282
-
___________**_**
72,553
___________**_**
5,739
-
688
-
447
6,648
20
259
6,083
432
33
114
8,112
3,386
9,380
960
383
___________**_**
42,683
___________**_**
-
___________**_**
29,870
(26)
___________**_**
29,844
___________**_**|Restricted
Funds
-
-
100,965
-
-
-
-
-
-
8,014
-
-
___________**_**___
108,979
___________**_**___
3,400
-
-
-
3,351
16,974
11,296
220
24,079
513
-
201
6,017
2,345
8,048
-
297
___________**_**___
76,741
___________**_**___
-
___________**_**___
32,238
3,919
___________**_**___
36,157
___________**_**___|**Total**
**Funds**
9,082
-
135,298
5,590
-
306
-
-
-
223
-
29,751
1,282
-
_________
181,532
_________
9,139
-
688
-
3,798
23,622
11,316
479
30,162
945
33
315
14,129
5,731
17,428
960
680
_________
119,424
_________
-
_________
62,108
3,893
_________
66,001
_________|___
___
___
___
___
___
___|**31/03/2020**
18,635
12,388
2,300
6,381
10,928
15,026
3,504
1,142
3,049
23,171
10,773
-
3,375
851
___________
111,523
___________
14,825
2,286
12,920
6,017
11,924
24,316
-
666
24,972
5,530
1,030
1,145
7,371
5,190
-
960
1,696
___________
120,848
___________
-
___________
(9,325)
13,218
___________
3,893
___________|
|---|---|---|---|---|---|
||__
__
__
__
__
__
__|||||
Page 4
## **SALTBURN COMMUNITY AND ARTS ASSOCIATION (COMPANY NUMBER 5719152) BALANCE SHEET AS AT 31 MARCH 2021**
|**CURRENT ASSETS**
Stock
Debtors & Prepayments
Bank Accounts
Cash In Hand
**CURRENT LIABILITIES: payable within 1 year**
Trade creditors & accruals
**NET ASSETS**
**FUNDS**
Unrestricted Funds
Restricted Funds|**NOTE**
**£**
**£**
**£**
**£**
670
1,358
1,376
2,920
73,255
5,415
100
75,401
100
9,793
________________________________________
75,401
9,793
9,400
5,900
__________
__________
**4**
66,001
3,893
__________
__________
__________
__________
**3**
29,844
(26)
**3**
36,157
3,919
66,001
3,893
__________
__________
__________
__________
**2021**
**2020**|**NOTE**
**£**
**£**
**£**
**£**
670
1,358
1,376
2,920
73,255
5,415
100
75,401
100
9,793
________________________________________
75,401
9,793
9,400
5,900
__________
__________
**4**
66,001
3,893
__________
__________
__________
__________
**3**
29,844
(26)
**3**
36,157
3,919
66,001
3,893
__________
__________
__________
__________
**2021**
**2020**|
|---|---|---|
|||3,893
__________
__________|
The directors are satisfied that the company was entitled to exemption from audit under section 477 of the Companies act 2006 relating to small companies.
Directors responsibilities:
- 1) The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476:
- 2) The directors acknowledge their responsibilities for complying with the requirements of the Act
- with respect to accounting records and the preparation of accounts.
The financial statements have been prepared in accordance with the provisions of the Companies Act 2006 relating to small companies.
## **These Financial Statements were approved by the Directors on**
Date 14/8/21 Signed ……Paul Chappell ………….......……………………… Printed …………Paul Phillip Chappell………………………………….
…………………………………………….
Page 5
## **SALTBURN COMMUNITY AND ARTS ASSOCIATION**
## **Notes to the Accounts for the period ended 31st March 2021**
## **1. General Information and basis of preparation**
- a The Charity is a private company Limited by Guarentee incorporated in England and Wales. Its registered office is disclosed on page 1.
- b The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance Accounting and Reporting by Charities: Stament of Recommended practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the Uk and Republic of Ireland (FRS 102) issued on 16 July 2014 (as updated through update bulletin 1 publish on 2 February 2016), the Financial Reporting Standards applicable in the United Kingdom and Republic of Ireland (FRS 102) and UK Generally accepted practice as it applies from 1 January 2015.
The charity has applied update bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds it is applying FRS 102 Section 1A.
The Financial statements are prepared on a going concern basis under the historical cost convention. The Financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest pound.
The significant accounting policy's applied in the preparation of the financial statements are set out below. These policies have been applied to all years shown unless otherwise stated.
- c **Funds** Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administrating such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the accounts.
- d All grants and voluntary income are accounted for gross when receivable, as long as they are capable of financial measurement. Gifts in kind have not been capable of measurement and are not included.
- e All expenditure is accounted for gross, and when incurred.
- f It is the Charites policy to only capitalise assets at a cost of £500 or over.
- g Stock is valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
- h Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
## **2 Grants Receivable**
|Parish Council
British Federation of Film
Tees Valley
National Film Hub North Resilliance
Arts Council
Garfield Weston
Historic England
SMNMPC
ARC
RCBC|**31/03/2021**
**31/03/2020**
**£**
**£**
-
2,000
-
300
1,000
-
9,900
-
76,082
-
20,000
-
21,065
-
3,000
-
3,000
-
1,250
-
-|
|---|---|
||135,297
2,300|
Page 6a
## **SALTBURN COMMUNITY AND ARTS ASSOCIATION**
## **Notes to the Accounts for the period ended 31st March 2021**
## **3 Funds**
|**Unrestricted funds**
**Restricted funds**
Garfield Weston for theatre improvements
Historic England for bulding work
Film Hub North Resilliance Fund
to cover costs over lockdown
Arts Council - Saltburn Future Proofing
Government grants re Furlough
Grant for delivery of youth art related projects
**Designated funds**||Opening
balance
(26)|Transfer
Incoming
between
resources
funds
72,553
-|Outgoing
resources
(42,683)|Closing
balance
29,844|
|---|---|---|---|---|---|
|||-
-
-
-
-
3,919|20,000
-
21,065
-
9,900
-
50,000
-
8,014
-
-
-|(2,532)
(2,376)
(9,900)
(50,000)
(8,014)
(3,919)|17,468
18,689
-
-
-
-|
|||3,919|108,979
-|(76,741)|36,157|
|||-|-
-|-|-|
## **4 Analysis of funds by assets**
|Current assets
Current liabilities|Unrestricted
Restricted
Total
32,244
43,157
75,401
(2,400)
(7,000)
(9,400)|
|---|---|
||29,844
36,157
66,001|
## **5 Transactions with trustee's and connected persons**
During the year there was no transactions with trustees or connected persons.
## **6 Trustees**
During the year, no insurance was purchased to indemnify trustees against default on their part. No remuneration or expenses was paid to Trustees.
## **7 Employee costs**
|Arts and Education
Centre Management
The charity employed two part time staff .||**31/3/21**
**£**
16,040
7,582|**31/3/20**
**£**
13,379
10,937|
|---|---|---|---|
|||23,622|24,316|
|||||
No members of staff received remuneration of greater then £60,000.
## **8 Control**
The company is under the control of the directors.
## **9 Contingent Liability**
The association has a "full repairing lease" on the premises at Albion Terrace, The Trustees consider that there remains a significant cost to meet the terms of the lease.
## **10 Related parties**
There were no related party transactions.
Page 6b
## **Independent Examiner's Report to the Trustees of Saltburn Community and Arts Association**
I report on the accounts of the company for the year ended 31/3/21 which are set out on pages 4 to 6
## **Respective responsibilities of trustees and examiner**
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- 1 which gives me reasonable cause to believe that, in any material respect, the requirements:
- to keep accounting records in accordance with section 386 of the Companies Act 2006; and
- to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met; or
- 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- 3 The Financial Statements have been prepared on a going concern basis. Should a significant liability arise as outlined in note 9 to the Financial Statements (Contingent Liability) the figures would require an amendment which may question the going concern basis.
## _R D Kirk_
_Chartered Accountant_
_Draycott & Kirk LLP Cleveland House 92 Westgate Guisborough TS11 8BP_
_Date 18/8/21_
_Page 3_