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2023-03-31-accounts

Company number: 05402066 Charity Number: 1113515

Trustees report and financial statements

For the year ended 31 March 2023

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Gloucester Foodbank

Reference and administration information

Company number 05402066 Charity number 1113515

Registered office and opera�onal address

The George Whitefield Centre 107 Great Western Road Gloucester GL1 3NF

Trustees

Trustees, who are also directors under company law, who served during the year and up to the date of this report were as follows:

Adrian Slade Chair, appointed 26 June 2023 Paul Malle� Treasurer, appointed 30 October 2023 Lorraine Best Stephen Cresswell Chris�ne Dale appointed 1 March 2023 James Holliday Philip Rodford Stephen Taylor appointed 16 October 2023 David Walker re�ring Chair, resigned 26 October 2023 Julia Evans resigned 1 December 2022 Patrick Prosser resigned 22 August 2022

There were no trustees who held �tle to property belonging to the charity during the repor�ng period or at the date of this report.

Key management personnel

Anneliese Sterry

Manager

Bankers

Barclays plc

Solicitors

Sherbornes Solicitors Ltd, 4 Royal Crescent, Cheltenham, Gloucestershire GL50 3DA

Independent Examiner

Kate Adderley CA

Third Sector Accountancy Limited, Holyoake House, Hanover Street, Manchester, M60 0AS

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Trustees’ annual report for the year ended 31 March 2023

The trustees present their report and the unaudited financial statements for the year ended 31 March 2023. Included within the trustees’ report is the directors’ report as required by company law.

Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice - Accounting and Reporting by Charities: SORP applicable to charities preparing their accounts in accordance with FRS 102.

Objectives of the charity

Gloucester Foodbank (“the Foodbank”) was established in 2005 and is, as such, the second longest continually running foodbank in the Trussell Trust Foodbank Network.

It was originally established by the leaders and other members of City Church Gloucester, who were aware of individuals and families struggling to feed themselves when faced with an array of different, often unexpected circumstances. In 2004 they decided to join this Network and set up a foodbank in Gloucester to alleviate the immediate need, which then opened in April 2005.

The Foodbank is an independent registered charity (and company limited by guarantee) with our own trustees, manager, staff and volunteers. We are affiliated to the Trussell Trust which currently supports over 400 affiliated foodbanks across the country.

Our joint long-term objective is to see poverty eliminated across the UK, but unfortunately this seems a very distant objective given that demand for our services continues to increase year on year.

The following are the objects of the Charity and are for the benefit of the community of Gloucester and the surrounding area, these are to be undertaken with a Christian ethos:

Our main aim is to help individuals and families who face a change in their circumstances meaning they require immediate support. We provide them with basic food provisions and other essentials to allow other authorities the time to put in place a more permanent solution.

This support relieves some of the stress people face when these unexpected problems occur and mean the worry of how to feed their families and themselves is solved.

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Gloucester Foodbank Trustees’ annual report for the year ended 31 March 2023

Our strategy is simple. To act as a distributor of food to those in need. Clearly, there is more to it than that and under the next sector of this report we will go into this in more details, as well as detail the methods we use both to measure the demand for our services and what we achieved.

To achieve its charitable objectives the Foodbank is hugely indebted to its army of volunteers, who number 70+. Their support in collecting food donations, sorting supplies, packing parcels, delivering the parcels and manning the delivery office are key to our operations. It is difficult to quantify their overall impact, however, we are looking to introduce some new metrics to help us understand this better.

Summary of the charity’s main activities and achievements

In order to fulfil its objectives, Gloucester Foodbank provides emergency food and toiletry supplies for those in crisis, as identified by some 157 partner agencies, although as can you see from the table below only 81 of these partners provided any referrals to us in the last financial year.

2018-2019 2019-2020 2020-2021 2021-2022 2022-2023
Active agencies working as distributors of
vouchers		 88 96 81 85 81
Inactive agencies 25 29 67 61 76
Total number of agencies registered as voucher
distributors		 113 125 148 146 157

Our top 7 Referral Agencies are:-

The Foodbank’s primary focus is to be a temporary, practical stopgap through food distribution to those who are in a position of crisis.

Free emergency food is normally provided for 3 days, which is often the time it takes for the appropriate agencies to be in a position to assist. However, this frequently does not always give sufficient time for agencies to provide the necessary support to clients, and as a result, it can be necessary for us to provide repeat 3 days packages on a number of occasions.

Below is a table detailing the number of food parcels we provided. It is difficult to make exact comparisons, as we ceased providing 7-day food parcels in September 2021 (which were introduced during the covid pandemic). If we look at the total number of parcels distributed in the last two years, you will note that

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Gloucester Foodbank Trustees’ annual report for the year ended 31 March 2023

these increased by 56%. This steep increase in numbers did have an impact on our warehousing and delivery functions and required increase in both staff and volunteer hours.

2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 % change
Number of parcels for children provided with 3-
days emergencyfood		 2,403 2,714 199 2,079 5,121 146.3
Number of parcels for adults provided with 3-days
emergencyfood
4,866		 5,395 335 3,576 8,723 143.9
Number of parcels for children provided with 7-
days emergencyfood		 0 0 2,581 1,144 0 N/A
Number of parcels for adults provided with 7-days
emergencyfood
0		 0 4,811 2,072 0 N/A
Total number of food parcels 7,269 8,109 7,926 8,871 13,844 56.1

The above table also underlines the impact the current cost of living crisis is having on our communities, as during the year we saw many referrals from households who had not been referred to us before.

Low Income has been given as the main reason for referrals in the last two years, with the percentage of referrals because of Low Income, increasing from 54.9% to 61.12% in 2022-2023. Debt is also a contributing factor and these referrals increased by 17% in 2022-2023.

Other reasons for referral were benefit delays/changes, homelessness, delayed wages, no recourse to public funds, domestic abuse, and children’s holiday meals.

The percentage of referrals of households with children under 16 were 36% of our total.

A monthly breakdown of referrals in our last financial year are shown below.

2022/23 2022/23
2022/23 No of
Referrals		 People
numbers
affected
April 395 824
May 413 936
June 454 956
July 371 800
August 426 899
September 547 1,177
October 534 1,175
November 530 1,248
December 595 1,500
January 592 1,384
February 571 1,361
March 696 1,584
TOTAL 6,124 13,844

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Gloucester Foodbank

Trustees’ annual report for the year ended 31 March 2023

The 2019 National Index of Multiple Deprivation (IMD) report (where 1 equals the most deprived) ranked Gloucester City as 118 out of 354 English local authorities in the deprivation index.

Out of 6,904 wards in England, this report identified 4 wards in Gloucester City as falling into the most deprived 10% nationally for ‘Index of Multiple Deprivation’(IMD). These wards are Podsmead, Kingsholm & Wotton, Matson & Robinswood and Westgate. Predictably the greatest increase in referrals came from three out of the four wards.

Just to underline the size of the problem, the number of referrals for people living in one area of the city i.e., Matson, Robinswood and White City increased by 70%. However, the number of referrals from Podsmead (the ward which is ranked as the lowest in the IMD report) has not increased as much as the other three. For this reason, there is a desire to provide a Distribution Centre (Hub) within or close to this area of the city to make us more accessible to those living within Podsmead, as we believe there is a current unmet need.

Our main warehousing and operational site is located in Great Western Road in the centre of Gloucester, and it is from this location that the majority of parcel collections are dealt with. However, in order to increase the ways in which individuals and families can interact with us we have been looking to open a number of hubs around the city for food collections.

The first of these was established at The Elim Church and operates on Thursdays from 10.30am-12.30pm. This continues to be very busy, with individuals queuing outside before the Hub is open. Our team have formed good relationships with the individuals and families in need of further support, and as the church now operates additional provisions such as a ‘Warm Space,’ families can enjoy these too (with tea/coffee toast, crumpets and board games on offer). We have been sending down a couple of crates of out-of-date products each week – which one of the volunteers monitor – this has proved popular.

On 6[th] October 2022 we opened our distribution centre in St Philip and St James Church in Hucclecote, which operates on Wednesdays for 2 hours each week. In 2022-2023 this centre only provided a collection service, but we are looking to introduce delivery of parcels to individuals and families living in and around Hucclecote from this location early in the next financial year.

The provisions which we provide in the emergency food and toiletry parcels are funded mainly through the generous donations of supplies received from people from all walks of life.

Below is a table which details some of these supporter groups, who range from churches, schools and nurseries etc. It is pleasing to note that numbers have returned to pre-pandemic levels.

2018-2019 2019-2020 2020-2021 2021-2022 2022-2023
Churchesprovidingvolunteers,food & toiletries 50 54 32 44 50
Schools, nurseries & toddler groups supporting
foodbank throughoutyear		 51 58 54 54 52
Number of volunteers 60 70 65 70 74

Our donations of food and toiletries come from four main sources:

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Gloucester Foodbank Trustees’ annual report for the year ended 31 March 2023

The following table details the weight of goods donated by the above groups, members of the public, through collection points at local supermarkets as well as goods donated by local businesses with surplus stock. Can we express our heartfelt thanks for all your support. Without it we could not stand in the gap and help so many people in need.

2020-2021 2021-2022 2022-2023
Kg Kg Kg
Total food, toiletries & household goods
donated by local people		 142,733 116,110 122,597

The following table shows the level of stock it has taken to produce the 13,844 parcels provided in the last financial year and demonstrates how the need for such assistance has nearly doubled since 2018/19.

2018-2019 2019-2020 2020-2021 2021-2022 2022-2023
Kg Kg Kg Kg Kg
Total food, toiletries & household goods
distributed to localpeople		 64,230 77,700 126,984 104,870 119,907

As well as food donations, we do, of course, rely on financial donations/contributors to not only cover our operating costs but also to purchase other food and non-food items. These are added to the parcels to ensure they provide a good nutritional balance together with basic toiletries etc.

Again, a tremendous thank you to our donors, both individuals and organisations, and to Tesco who provide an additional cash payment of 20% of the total value of foods donated at its stores.

As well as these donations we have been successful in securing grant funding from grant making trusts, The Trussell Trust and local government, further details of which are shown in the notes of our accounts.

It is exciting to report our successful bid through The Trussell Trust, which has allowed us to offer a Financial Inclusion service from the start of the 2023/24 financial year. This service includes welfare benefits advice, support and casework services for people needing emergency food and others facing destitution. This will be delivered from a variety of locations, to ensure that cost, location, distance, availability and access are not barriers to getting timely advice. We have chosen local organisation GL Communities, (who are the Foodbank’s most significant referral partner) to act as facilitators of the service.

Again, thank you to our volunteer team who work extremely hard in the preparation and submission of the applications and the organisations concerned for catching our vision to help our local communities.

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Gloucester Foodbank Trustees’ annual report for the year ended 31 March 2023

Future Plans

All the services provided by Gloucester Foodbank aim to help local people with a stepping-stone to support them, not only with their basic food needs, but also to look holistically at how we (working with partner agencies), can enhance their life opportunities. The exciting news of our new Financial Inclusion service - referred to above – is a positive step forward with this mission.

The Foodbank does have a number of pressing issues to overcome. The biggest of which is the need for a new base for our main operations. The reasons behind this are many, including we are now running on a very short-term lease at our existing premises as well as the fact that these premises are not ideally configured or big enough for our expanding operations.

We have viewed a number of premises over recent years but unfortunately, some were not deemed suitable whereas negotiations on others became too onerous to proceed. We have now found another potential suitable site and whilst negotiations have become somewhat protracted, we are still hopeful that a move will be possible sometime in 2024.

Such a move will have its risks, not least the increased rent payments that will be required. This together with the other pressing need to increase the size of our operations (including staffing) due to increased demand for our services, means our finances will be put under increasing pressure.

We have maintained our designated Relocation fund within our general reserves of £170,000 which will act as a buffer for a period, however, it is imperative that we look to increase both our donor base and grant success rate to allow continued sustainability into the medium/long term.

It is sad to report that David Walker signalled his intention to retire as chair and acting treasurer of the Foodbank in October 2023. David has served the Foodbank faithfully over many years, and in his capacity of Chair and Treasurer, has been instrumental in guiding the Foodbank to its present position. We would therefore like to put on record our deep gratitude for the tireless way David has sacrificed his time and talent towards the cause over a long period.

It is pleasing to report that since the year end we have been joined by Adrian Slade, who will take the role of Chair and Paul Mallett who will join as Treasurer.

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Gloucester Foodbank

Trustees’ annual report for the year ended 31 March 2023

Financial review

The charity’s total income for the year was £607,408 (2022: £330,539) of which £284,180 (2022: £183,522) was donations in kind. Total expenditure was £446,751 (2022: £308,902) including donated goods valued as mentioned. The surplus for the year was £160,657 (2022: £21,637).

At the end of the financial year the charity’s total funds stood at £423,689 (2022: £263,032) of which £335,201 was unrestricted (2022: £253,797) and £88,488 was restricted (2022: £9,235).

Full breakdowns of the movements on restricted and unrestricted funds during the year, and the closing balances, are shown in notes 15 and 16 of the financial statements.

Our restricted funds at the year end were:

Our unrestricted funds at the year end were:

Reserves policy

The aim of the reserves policy is to ensure that the charity’s ongoing and future activities are reasonably protected from unexpected fluctuations in its income and expenditure. The board reviews the reserves policy annually and agrees an appropriate level of unrestricted general funds, also known as free reserves, given the risks faced by the charity and the sustainability of its different income streams.

The trustees have given consideration to the major risks to which the charity is exposed and satisfied themselves that systems or procedures are established in order to manage those risks.

It has been the policy of the charity that total reserves should be maintained at a level equivalent to at least three months’ total expenditure, excluding the use of donated goods, with the objective that the Charity is able to continue with its activities for the duration of any temporary fall in funding.

However, given the significantly higher level of activity of the charity and the growing need for it, the trustees now wish to maintain at least six months’ expenditure cover (at least as a temporary measure) to allow a full assessment of on-going costs to be considered at our future operating base.

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Gloucester Foodbank

Trustees’ annual report for the year ended 31 March 2023

Total expenditure, excluding the use of donated goods, amounted to some £162,000 for the year; the minimum reserves target is therefore around £81,000. We are pleased to note that at the year end, as stated above we had £165,201 in general reserves, well in excess of the six months’ expenditure target.

The trustees have designated £170,000 for the purpose of relocating and securing suitable premises going forward, in order to secure the tenure of the Foodbank for up to 5 years since as mentioned above, the existing premises are insufficient due to their size and layout. It is hoped a move will happen during 2024.

Our total funds at the year end were £423,689 made up of £88,488 restricted funds, £170,000 designated relocation fund, and the £165,201 general fund.

Structure, governance and management

Gloucester Foodbank is a charitable company limited by guarantee, incorporated on 23 March 2005 and registered as a charity on 31 March 2006.

The company was established under a memorandum of association which established the objects and powers of the charitable company and is governed under its articles of association.

The directors of the Charity are also charity trustees for the purposes of charity law and under the company's articles. Under the requirements of the Memorandum and Articles of Association, at the Annual General Meeting, one third of trustees for the time being or, if their number is not three or a multiple of three, then the number nearest one-third shall retire from office. A retiring trustee shall be eligible for reelection.

The board of trustees has the power at any time, to appoint any person to be a trustee. Any trustee so appointed shall hold office only until the next following Annual General Meeting, and shall then be eligible for election.

Trustees are there as individual members in their own right and not representing any organisation and are recruited with the aim of achieving a broad range of specialist knowledge, skills and experience to provide governance and legal responsibility for the organisation.

The induction of new trustees includes the provision of appropriate literature from the Charity Commission and Companies House, which details the role and responsibilities of the position. In addition, meetings are held with the chair of trustees in which the internal workings of the charity are discussed.

No trustee has any beneficial interest in the charity, but guarantee to contribute £10 in the event of a winding up.

The Board meets at least four times a year but will gather more frequently if required. These meetings help with strategic and process decision-making. Shaping the future direction of the charity, in line with its objectives.

The Foodbank employs a part-time manager (Anneliese Sterry) who is accountable to the Chair of trustees for all day-to-day aspects relating to the management of the charity. The manager is also now supported by those members of the board of trustees who have assumed oversight for particular areas of governance.

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Gloucester Foodbank Trustees’ annual report for the year ended 31 March 2023

In line with the Finance Policy of the foodbank, the monitoring and control of the overall annual budget is delegated to the manager, who is supported by the treasurer.

Annual staff pay awards are delegated to a sub-group of trustees, who reference similar size charities pay scales as part of its benchmark exercise. Subsequently they make their recommendations to the full board.

Members of the charity guarantee to contribute an amount not exceeding £1 to the assets of the charity in the event of winding up. The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.

All trustees give their time voluntarily and receive no benefits from the charity. No expenses were claimed from the charity during the year (2022: nil).

Related parties and relationships with other organisations

There were no related party transactions.

Gloucester Foodbank continues to be members of the Trussell Trust network of 400 foodbanks. This partnership does not affect Gloucester Foodbank’s operational policies. The partnership does help us with our continual improvement of our processes and policies. We also use the Trust’s guidelines for valuing donations in kind, being £2.37 per kg for 2023 (2022: £1.75). We are grateful for the support, guidance and grant funding received from the Trussell Trust.

As part of this network, Gloucester Foodbank is obliged to provide a small annual franchise fee.

The charity works closely with other organisations and agencies active in the community to identify people in need. The top seven agencies by number of referrals during the year are listed above in the activities and achievements section.

Any transactions entered with related parties of the senior management team and/or trustees is subject to robust scrutiny under the parameters set up in the conflict-of-interest policy. Details of all such related parties' transactions are detailed within the notes of the accounts and/or recorded within the minutes of each Board meeting where that conflict-of-interest may be a consideration.

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Gloucester Foodbank

Trustees’ annual report for the year ended 31 March 2023

Statement of responsibilities of the trustees

The trustees (who are also directors of the charity for the purposes of company law) are responsible for preparing the trustees’ annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime of the Companies Act 2006.

08 / 12 / 2023 The trustees’ annual report has been approved by the trustees on …………………… and signed on their behalf by

……………………………………….

Adrian Slade, Chair of Trustees

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Gloucester Foodbank

Independent Examiner’s report for the year ended 31 March 2023

Report to the trustees

I report on the accounts of the charity for the year ended 31 March 2023 set out on pages 13 to 26.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that, in any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

08 / 12 / 2023

Kate Adderley CA Third Sector Accountancy Limited Holyoake House Hanover Street Manchester M60 0AS

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Gloucester Foodbank

Statement of Financial Activities (including Income and Expenditure account) for the year ended 31 March 2023

----- Start of picture text -----
Unrestricted Restricted Total funds Unrestricted Restricted Total funds
funds funds 2023 funds funds 2022
Note £ £ £ £ £ £
Income from:
Grants and donations 3 496,596 110,709 607,305 327,066 - 327,066
Rent receivable 4 - - - 3,473 - 3,473
Investments 5 103 - 103 - - -
Total income 496,699 110,709 607,408 330,539 - 330,539
Raising funds 6 568 - 568 - - -
Charitable activities 7 414,727 31,456 446,183 308,902 - 308,902
Total expenditure 415,295 31,456 446,751 308,902 - 308,902
Net income/(expenditure) for the year 9 81,404 79,253 160,657 21,637 - 21,637
Net movement in funds for the year 81,404 79,253 160,657 21,637 - 21,637
Reconciliation of funds
Total funds brought forward 253,797 9,235 263,032 232,160 9,235 241,395
Total funds carried forward 335,201 88,488 423,689 253,797 9,235 263,032
----- End of picture text -----

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

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Gloucester Foodbank Company number 5402066 Balance sheet as at 31 March 2023

----- Start of picture text -----
Note 2023 2022
£ £ £ £
Fixed assets
Tangible assets 14 4,024 11,377
Total fixed assets 4,024 11,377
Current assets
Debtors 15 48,501 11,236
Cash at bank and in hand 373,642 243,037
Total current assets 422,143 254,273
Liabilities
Creditors: amounts falling
due in less than one year 16 (2,478) (2,618)
Net current assets 419,665 251,655
Total assets less current liabilities 423,689 263,032
Net assets 423,689 263,032
The funds of the charity:
Restricted income funds 17 88,488 9,235
Unrestricted income funds 18 335,201 253,797
Total charity funds 423,689 263,032
----- End of picture text -----

For the year in question, the company was entitled to exemption from an audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

These accounts are prepared in accordance with the special provisions of part 15 of the Companies Act 2006 relating to small companies and constitute the annual accounts required by the Companies Act 2006 and are for circulation to members of the company.

The notes on pages 15 to 26 form part of these accounts.

08 / 12 / 2023 Approved by the trustees on ................................... and signed on their behalf by:

…......................................................

Adrian Slade, Chair of Trustees

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Gloucester Foodbank

Notes to the accounts for the year ended 31 March 2023

1 Accounting policies

The principal accounting policies adopted, judgments and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

a Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 - (Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Gloucester Foodbank meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.

The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £ sterling.

b Judgments and estimates

Key judgments which the trustees have made which have a significant effect on the accounts include valuing donated goods when distributed at £2.37 per kilo, as recommended by the Trussell Trust (see note 1e below).

The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amount of assets and liabilities within the next reporting period.

c Preparation of the accounts on a going concern basis

The trustees consider that there are no material uncertainties about the charitable company's ability to continue as a going concern.

d Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

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Gloucester Foodbank

Notes to the accounts for the year ended 31 March 2023

Goods donated for distribution to beneficiaries are recognised as incoming resources only when distributed, with an equivalent amount being included as resources expended under the heading of charitable activities. Goods donated are valued £2.37 per kilo distributed (2022: £1.75 per kilo distributed), which is the current valuation method recommended by the Trussell Trust and commonly adopted by similar charities.

Donated professional services and donated facilities are not recognised as income. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised; refer to the trustees’ annual report for more information about their contribution.

Unrestricted funds are available to spend on activities that further any of the purposes of charity.

Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose.

Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity’s work or for specific projects being undertaken by the charity.

g Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity heading:

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

Individual fixed assets costing £100 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis as follows:

Motor vehicles 33%
Office fixtures and equipment 25%

i Stock

Donated items of stock are not valued in the accounts since they are recognised only when distributed. Although smaller amounts of goods are purchased for distribution, any stock held is not valued since the value is not material.

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Gloucester Foodbank

Notes to the accounts for the year ended 31 March 2023

j Debtors

Gift Aid claimable on donations received has not previously been recognised in prior years, but since this is a material amount it is now recognised at the anticipated value. Any trade or other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

k Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

l Pensions

Employees of the charity are entitled to join a defined contribution ‘money purchase’ scheme. The charity’s contribution is restricted to the contributions disclosed in note 7 and outstanding contributions due at the year end were not material.

2 Legal status of the charity

The charity is a company limited by guarantee registered in England and Wales and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity. The registered office address is disclosed on page 1.

17 Doc ID: 734f1b81e3bcdd4558a70e45dfd867f8ef9d85f9

Gloucester Foodbank

Notes to the accounts for the year ended 31 March 2023 (continued)

3 Income from donations and legacies

Grants
Donations
Donations in kind
T
o
t
a
l
4
Rent receivable: sub letting premises
R
e
n
t
r
e
c
e
i
v
a
b
l
e		 Unrestricted
£
58,996
153,420
284,180
496,596
Unrestricted
£
-
-		 Restricted
£
110,709
-
-
110,709
Restricted
£
-
-		 Total 2023
£
169,705
153,420
284,180
607,305
Total 2023
£
-
-		 Unrestricted
£
33,837
109,707
183,522
327,066
Unrestricted
£
3,473
3,473		 Restricted
£
-
-
-
-
Restricted
£
-
-
As restated		 Total 2022
£
33,837
109,707
183,522
327,066
Total 2022
£
3,473
3,473

All of the charity's investment income arises from money held in interest bearing deposit accounts. All investment income is unrestricted.

18 Doc ID: 734f1b81e3bcdd4558a70e45dfd867f8ef9d85f9

Gloucester Foodbank

Notes to the accounts for the year ended 31 March 2023 (continued)

----- Start of picture text -----
6 Cost of raising funds
Unrestricted Restricted 2023 Unrestricted Restricted 2022
£ £ £ £ £ £
Support costs see note 8 425 - 425 - - -
Governance see note 8 143 - 143 - - -
568 - 568 - - -
----- End of picture text -----

There were no staff costs associated with fund raising as all grant application and fund raising work was done voluntarily by trustees.

There are no comparatives as the charity was under the SORP threshold for activity reporting during the previous year.

19 Doc ID: 734f1b81e3bcdd4558a70e45dfd867f8ef9d85f9

Gloucester Foodbank

Notes to the accounts for the year ended 31 March 2023 (continued)

7 Analysis of expenditure on charitable activities

ent and other property costs
taff costs
urchases: food, toiletries and packaging
ffice and administration
nsurance
epreciation
egal and professional fees
ccountancy and independent examination
ehicle running costs and sundry
n kind donations distributed
upport costs
overnance costs
estricted expenditure
nrestricted expenditure

n
a
l
y
s
i
s
o
f
g
o
v
e
r
n
a
n
c
e
a
n
d
s
u
p
p
o
r
t
c
o
s
t
s
Support
£
taff costs
1,735
ffice and administration
5,712
egal and professional
1,050
ccountancy
-
ndependent examination
-
8,497
llocated as follows:
Cost of raising funds
425
Charitable activities
8,072
8,497		 2023
£
47,789
56,772
27,662
-
2,515
10,417
535
-
5,534
284,180
8,072
2,707
446,183
31,456
414,727
446,183
Governance
£
1,050
1,440
360
2,850
143
2,707
2,850		 2022
£
39,474
46,353
10,002
3,856
3,562
10,035
6,004
1,800
4,294
183,522
308,902
-
308,902
308,902
Total 2023
£
1,735
5,712
2,100
1,440
360
11,347
568
10,779
11,347

8 Analysis of governance and support costs

Allocated according to manager time spent supporting each area of work.

There are no comparatives as the charity was under the SORP threshold for activity reporting during the previous year.

20 Doc ID: 734f1b81e3bcdd4558a70e45dfd867f8ef9d85f9

Gloucester Foodbank

Notes to the accounts for the year ended 31 March 2023 (continued)

9 Net income/(expenditure) for the year

s is stated after charging/(crediting):
preciation
countancy fees

f
f
c
o
s
t
s
ff costs during the year were as follows:
ges and salaries
nsion costs
ff and volunteer expenses
iform
Cost of raising funds
Charitable activities
Support costs
Governance costs
ependent examiner's fee		 2023
£
10,417
1,440
360
£
53,507
855
2,956
1,189
58,507
-
56,772
1,735
-
58,507		 2022
£
10,035
1,440
360
£
45,299
1,054
-
-
46,353

10 Staff costs

No employee has employee benefits in excess of £60,000 (2022: Nil).

The average number of staff employed during the year was 4 (2022: 3). The average full time equivalent number of staff employed during the year was 2 (2022: 2).

The key management personnel of the charity comprise the trustees and the Manager. The total employee benefits of the key management personnel of the charity were £17,351 (2022: £21,854).

11 Trustee remuneration and expenses, and related party transactions

Neither the management committee nor any persons connected with them received any remuneration or reimbursed expenses during the year (2022: Nil).

Aggregate donations from related parties were £2,440 (2022: £2,190).

There are no donations from related parties which are outside the normal course of business and no restricted donations from related parties.

No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity, including guarantees, during the year (2022: nil).

21 Doc ID: 734f1b81e3bcdd4558a70e45dfd867f8ef9d85f9

Gloucester Foodbank

Notes to the accounts for the year ended 31 March 2023 (continued)

12 Grants and donations

Grants and donations were gratefully received from the following organisations and public sector bodies:

russell Trust - Financial Inclusion Project
russell Trust - general
Gloucestershire County Council
Garfield Weston Foundation
H Rausing Trust
UPA Foundation
laranet Ltd
nfinis Energy
Nfumis Group
otary Club of Gloucester Severn
endal Road Baptist Church
K Heating and Cooling
ity of Gloucester
he Henry C Hoare Charitable Trust
otary Club of Gloucester
Unite the Union
Other small donations received for foodbank
oodbank donations in kind received - see below		 2023
£
46,815
15,830
51,160
20,000
12,500
5,000
5,000
5,000
3,190
2,710
2,500
-
-
-
-
-
153,420
284,180
607,305		 2022
£
8,012
-
-
-
-
-
-
-
-
-
-
8,000
5,000
4,700
4,000
2,000
109,707
183,522
324,941

There were no unfulfilled conditions and contingencies attached to any grants or donations.

Donations of food and other household goods were valued at £2.37 per kilo distributed (2022: £1.75 per kilo), which is a commonly adopted valuation method among similar charities.

13 Corporation tax

The charity is exempt from tax on income and gains falling within Chapter 3 of Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.

22 Doc ID: 734f1b81e3bcdd4558a70e45dfd867f8ef9d85f9

Gloucester Foodbank

Notes to the accounts for the year ended 31 March 2023 (continued)

14 Fixed assets: tangible assets

----- Start of picture text -----
Motor Office
Vehicles equipment Total
Cost £ £ £
At 1 April 2022 29,518 7,476 36,994
Additions - 3,064 3,064
At 31 March 2023 29,518 10,540 40,058
Depreciation
At 1 April 2022 19,678 5,939 25,617
Charge for the year 9,840 577 10,417
At 31 March 2023 29,518 6,516 36,034
Net book value
At 31 March 2023 - 4,024 4,024
At 31 March 2022 9,840 1,537 11,377
15 Debtors
Prepayments 15,167 4,990
Accrued Gift Aid income 33,334 6,246
48,501 11,236
16 Creditors: amounts falling due within one year
2023 2022
£ £
Creditors and accruals 1,800 1,800
PAYE and pension contributions 678 818
2,478 2,618
----- End of picture text -----

23 Doc ID: 734f1b81e3bcdd4558a70e45dfd867f8ef9d85f9

Gloucester Foodbank

Notes to the accounts for the year ended 31 March 2023 (continued)

17 Analysis of movements in restricted funds

Balance at 1
April 2022
£
usehold Support Fund
-
rfield Weston
-
ancial Inclusion project
-
ite goods fund
9,235
tal
9,235
m
p
a
r
a
t
i
v
e
p
e
r
i
o
d
Balance at 1
April 2021
£
ite goods fund
9,235
tal
9,235
D




i

t
i





m
e
o
f











 Income
£
50,000
20,000
40,709
-
110,709
Income as
restated
£
-
-






d





 Expenditure
£
(20,876)
(10,580)
-
-
(31,456)
Expenditure
as restated
£
-
-




f
t
h

f


d		 Transfers
£
-
-
-
-
-
Transfers as
restated
£
-
-		 Balance at 31
March 2023
£
29,124
9,420
40,709
9,235
88,488
Balance at
31 March
2022
£
9,235
9,235

GCC - Household Support Gloucestershire County Council's distribution of DWP funding to support Fund vulnerable households most in need, particularly those with children. The spend is primarily on food but can also be used to support energy and water bills.

Garfield Weston Towards core running costs - specifically, to help fund warehouse staff salaries. Foundation Trussell Trust: Financial Provision of welfare benefits advice, support and casework services for people Inclusion project needing emergency food and others facing destitution; starting date 1 April 2023. Unrestricted funding of £6,106 was also provided towards overheads. npower: White goods To finance purchases of white goods for clients who are in need and are unable fund to finance such purchases from their own resources.

24 Doc ID: 734f1b81e3bcdd4558a70e45dfd867f8ef9d85f9

Gloucester Foodbank

Notes to the accounts for the year ended 31 March 2023 (continued)

18 Analysis of movement in unrestricted funds

m
p
a
r
a
t
i
v
e
p
e
r
i
o
d

neral fund

location fund

m
e
o
f

r
e
s
t
r
i
c
t
e
d
f
u
n
d
neral fund
neral fund



location fund
location fund		 Balance at 1
April 2022
Income
Expenditure
Transfers
As at 31
March 2023
£
£
£
£
£
83,797
496,699
(415,295)
-
165,201
170,000
-
-
-
170,000
253,797
496,699
(415,295)
-
335,201
Balance at
1 April 2021
Income
Expenditure
Transfers
Balance at
31 March
2022
£
£
£
£
£
62,160
330,539
(308,902)
-
83,797
170,000
-
-
-
170,000
232,160
330,539
(308,902)
-
253,797
D
e
s
c
r
i
p
t
i
o
n
,
n
a
t
u
r
e
a
n
d
p
u
r
p
o
s
e
s
o
f
t
h
e
f
u
n
d
The free reserves after allowing for all designated funds
Costs of securing new premises, including relocation costs, legal fees and
higher rental. It is hoped that new premises will be secured in calendar year
2024.

25 Doc ID: 734f1b81e3bcdd4558a70e45dfd867f8ef9d85f9

Gloucester Foodbank

Notes to the accounts for the year ended 31 March 2023 (continued)

19 Analysis of net assets between funds

ngible fixed assets
t current assets
al
m
p
a
r
a
t
i
v
e
p
e
r
i
o
d
ngible fixed assets
t current assets
al		 General
fund
£
4,024
161,177
165,201
General
fund
£
11,377
72,420
83,797		 Designated
funds
£
-
170,000
170,000
Designated
funds
£
-
170,000
170,000		 Restricted
funds
£
-
88,488
88,488
Restricted
funds
£
-
9,235
9,235		 Total 2023
£
4,024
419,665
423,689
Total 2022
£
11,377
251,655
263,032

26 Doc ID: 734f1b81e3bcdd4558a70e45dfd867f8ef9d85f9