Regislered number: 05485349 Charity number 1113491 BASINGSTOKE & DEANE COMMUNITY LEISURE TRUST IA company limited by guarantse) TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 1xCUE. OW1212021 COMPANIES HOUSE MS5F(•E" 27111r2021 COMPANIES HOUSE .
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BASINGSTOKE & DEANE COMMUNITY LEISURE TrUST. (A company lifflited by guarantee) CONTENTS Page Reference and administrative details of the charity. its trustees and advisers Truslees. report Independent auditofs report 7-10 statement of financial activities 11 Balance sheel 12 Staterntnt of cash flows Notes to the financlal statements 14-24
BASINGSTOKE & DEANE COMMUNITY LEISURE TRUST,, {A company limited by guarantee) REFERENCE AND ADIAINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2021 Trnstees Hazel Tilbury, Chaimian lan Walkom, Vice Chaim)an Colin Regan, Council Nominee {resigned 25 March 2021) Andy Finn Richard Eldndge, Treasuref Steven Swatton Toni Shaw, Seuelary Sarah Spencer Kevin Laing (resigned 4 August 20211 Catherine Conwton-Burnett. Council Nominee (appointed 27 May 2021} Company r¢gistered number 05485349 Charity registered number 1113491 Reglsteied offlce The Aquadrome, Worting Road, Ba5ingstoke. Hampshire, RG22 6PG Senlor management team Jimmy Miller, Conlraet Manager Alistair Argenti. Deputy Contract Manager Independent auditor Crowe U.K. LLP. Aquis House. 49-51 Blagrave Street. Reading, Berkshire. RG1 1 PL Bankers Royal Bank of Scotland. 123 Winchester Stree( Basingstoke, Harnp$hi, RG21 7EE Natwest, 3 London Sireel, Basingstoke. Hampshire. RG217NS Page 1
BASINGSTOKE & DEANE COMMUNITY LEISURE TRUST IA Company limiled by guarantee) TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2021 The Trustees (who are also direelors of the dbarity for the purposes of the Companies kll present their annual report together with the audited financial slalements of Basingstoke & Deane Comrnunity Leisure Trust {the charity} for the year ended 31 March 2021 under the Companies Act 2006 and the Charities Act 2011. The relevant finan¢ial Statements comply wrth the Companies Act 2006, the Charty's goveming document and the relevant Statement of RecMmended Practice {the Charities SORP IFRS 1021. st¢tUre1 governance and management CONSTITUTION The charity is registered as a charitable company limited by guarantee and was set up by a Memorandum of Associaliorb on 20 June 2005 as amended 13 May 2010. The charity is consbluted under a MemcKandum of Association dated 20 June 2005 and is a registered charity number 1113491 METHOD OF APPOINTMENT OR ELECTION OF TRUSTEES The original Trustees were recruited from an advertisement in the local paper. further Trustees were referred by existing Trustee5. Trustees are selected to bnng a bioad range of relevant experience and ski115 to the Trust. A third of the Trustees are PLrt up for re*leth'on at the Annual General Meeting of the TrLbSt POLICIES ADOPTED FOR THE INDUCTION AND TRAINING OF TRUSTEES AJI new Trustees Vdill be provided with induction training by the Chaimian of the Trust. and by the Contract Manager. Any new Trustees appointed in the period are given a fijll induction advising them of their obligations as a Trustee as well as a detailed explanation as to h¢)w the Trust and Ihe agency agreement with Serco allow a fvll service lo be provided. Basing51oke & Deane Borough Council provided training for the initial Trustees on their roles and responsibilities. It aso provides a programme of training for stsff and Trustees of voluntary organisalions with Basingsloke Voluntary Action IBVAI which Trustees can attend as required. ORGANISATIONAL STRUCTURE AND DECISION MAKING Strategic decisions are made by the Board which meets at least quarte. The day to day operation of the services that are provided is delegated to the Contract Manager. Regular reviews of operating performance are conducted by the Trust In addition the Board has held dedicated Conferen sessions to review strategy and policy objectives. PAY POLICY The Trust has an agency agreement with Serco Leisure Operating Ltd. The pay policy for the senior salaried ' staff al Serco is set out by the Serco Management al the beginning of each financial year. An overall percentage review level is sel and factors are laken Into account including but not limited to perfom)ance, market rates and retention risk. Annual performance appraisals are carried out in accordance with a published structure and timetable. RISK MANAGEMENT Contradual and financial risks to the Trust are controlled through the prinapal contracts under which the Trust operates. The lemis of leases under which the Trust operates, and the agency agreements with the operator, protect the finanal posib.on of the Trust. Serco our managing agenl is responsible for any operating loss. Regular monrtoring of operabonal matters is carried out by the local Council in eonjunth.on th the Trust to ensu¥e agreed key performance standards are complied wrth. Page 2
BASINGSTOKE & DEANE COMMUNITY LEISURE TRUSTI IA company limited by guaranteel The TTUStees through their operating agent have Carried out a risk assessment of their operations and will continue lo monitor these on a regular basis. Principle risks are covered in detailed operating procedures and policies of our operating agent. We have reviewed these including their Risk Register and risk management plans and consider them robust. Biennial independenl audits of Health and Safety arrangements are camed out and action plan5 maintained to addsS any concerns. The Trust has reviewed its govemance prrtedures and has instituted an annual ¢yck of reviews of all policies and procedures. The Trust also recognises the need to keep current Ihe skills and complement of Trustees. REVIEW OF THE YEAR Covid-19 The Trust has had a difficult year Wlith the faolitie5 having to ck>se for a large part of the year due lo the pandemic. Below is a summary of what was happening with the facilits.es April 20-Juty 2020 In line with the govemmenl guidelines al three facilities remained dosed for this period. with the exception of the Goff centre which re-opened partially on the 16th May and fully on the 20th June_ During this time all but 3 members of staff were plaeed on furlough. wilh eosts recovered via the govemments job retention scheme. nearfy 160 in tolal. July 2020- November 2020 July 26th Aquadrome and Tadley were able to join the Golf Centre in re-opening their doors to the public. They were required lo have an on-line booking system with signth¢antty reduced patronage capacity. We had lo provide additional eleaning, staff training. adjuslmenls to fresh air intakes, social distancing. one-way systems. ck)sure of changing aa$, showers and lockers. All of which led to a successful re-opening with membe¥s and the general public retuming. 5th November- 2nd December Government announcement once again required all facilitt.es to close for a minimuffl of 4 weeks. All three facilities closed, staff placed back on Furlough and cost saving measures were implemented. 2nd December- 24th December All three sites remained open as Hampshire was placed in Tier 2 for the period, although patronage did remain low throughout at less than 30% utslisalion. 2Sth December 2020 - April 12th Hampshire was placed into Tr 4 and we were forced to closed the doors of the three sites once again. Again, placing all but S staff on furlough. with the sites again closed to the public. energy reduction measures were again put into place and staff and cuslow communication streams were again implented. The Golf Centre was allowed to reryopen on 29th March 21 Obje¢tives and Activities POLICIES AND OBJECTIVES The Tfust has been estsblished for the benefit of the Basingsloke and Deane Borough area lo Provide. procure or assist in the provision of facilities and seryices for reueats'onal, sporting or other I eisure time occupation in the interests of social weltare. Such facilities are provided lo the public at large except that special faalities may be provided for persons who by reason of their youth, age, infirmity or disability, poverty or social or eeonomie circumslanees may have need of special facilities and services. Prornole community participation in healthy recreation. andlor, Such other charrtable purposes beneficial lo the eommunity consistent wth the objectives above as the Trustees shall in their absolute discretion detetmine (the 'objeets'). Page 3
BASINGSTOKE & DEANE COMMUNITY LEISURE TRUST, (A company limited by guaranteel The Trust currently manages three fali"eS on behalf of the community, the Basingsloke Aquadrome. Golf Centre & Tadley Pool (since January known as the Tadley Health and Fitness Centrel. The facilities at the Aquadrome include 2 swimming p¢)ols, a lagoon wrth flumes. rapids and splash pools, gym with a fitness aTea with 130 stations. teen gym suitable for young people from age 13 10 16 & a health suite. The Golf Centre provides a par 3, 9 hole goll course and driving range and adventure golf coutse. The Tadley Pool provides swimming pool, health surte and 45 statn gym. PUBLIC BENEFIT The Trustees consider that the Charity satisfies the requireirents of the Charities Acl120111 and its charitable purpose in that we provide access to healthy physical activib.es to the local wmmunity al a reasonable or subsidized cost. We also provide a variety of community initiativeslaclivities designed to encourage people from hard to reach groups andlor disadvantaged groups lo access our facilits"es. Piior to Covid restrictions, special sessions were run for xhools induding special schools, chiklren and cardia¢ rehab. pre-hab and GP referrals. These had to cease or be reduced during the last year due lo Covid. Free swimming was still provided for people with disabilrties and their carers, children aged 5 or under and talented athletes during opening periods. We still provided an extensive programme of swimming lessons for both children and adults during the periods we were allowed lo by Covid regulations. The Trust's pricing policy is, pricing for participatn. to ensure thal people a not excluded by high charges. We have concessionary prices al 60% of the full prices for children and young people aged 19 or under15 and under Still freel and adults aged 60 or over. We have a special low income price of £1.60 per casual session or 209h of the full rate for people who are in receipt of one or more of the foll¢)wing". Universal Credit, Income Support, Houng Benefit, Council Tax Benefft. IncJ)me Based Job Seekers allowance, and Pensions Credit. ACHIEVEMENTS OF OBJECTIVES Unfortunately, due to COV and the frequent lockdowns. social distsnong and the redueed capauty of the facilities it has not been possible to aChve the objectives we sel for oursdves last year. We have not been able to further enhance the existr.ng leisure facilitses under the witrol of the Trust and investigate opportunibes to bring new facilities under the Trust's management. The impTovemenls made in this year were lo ensure that our premises were Covid safe. We had lo reduce the number of stations in OUT gyrns to allow for Swal distancing and we PfovFded screens between cardio stations to ensure that our customers felt safe. A booking system was put in place to ensvfe that we could comply with Tesl and Trace requirement5 and to ensure that we did not exeeed Covid safety numbers_ During the times when we were dosed we took measures to reduce the amount of utililies used as much as possible whilst keeping the facilibes safe and able to open as soon as we were allowed to. Unlike some leisure ilities we opened to the pU1C as soon as lockdown re5tricb.ons were removed. All our facilib.es were opened on the first day that we were allowed to do so by Govemment policy even though they were on restricted capacity due to social distsncing and fresh air vents"laborb reqU1Ments_ During closures our staff were trained in how to help peopte wth Covid recovery programmes for ¢ustomers who have long Covid and for those who had k)sl kvels of fitness and need to work on regaining them safely. FINANCIAL REVIEW We would like lo thank Basin9Stoke and Deane Borough Counal and our agent Serco Leisure for the support we have been given. We have also taken advantsge of the following grants.. National Leisure Recovery Funds and the Local Restrictions Support Grants and from the new financial year we will receive restart grant5 for each of our facililies. To reduce" our staffing costs. we have taken advantsge of the inth.al fvrlough scheme and then the flexible Page 4
BASINGSTOKE & DEANE COMMUNITY LEISURE TRUST, IA company limited by gvarantee) furlough scheme. The financial srtuation was challenging during the peri¢xl. The overall result is a defi¢il in the year of £80,890 and Trustees conb.nue to monitor performance on a regular basis. RESERVES POLICY The trust has an agency agreement wth Serco Leisure Operating Ltd for the operation of the services provided by the Trust,. this agreement makes Serco liable for any def1t In the operating costs protecting the trust and its services and ernployees. The poliey of the Trust Is to have at all ts'mes sufficient reserves lo meet obligations not covered by this agreement. At the end of the reports'ng period, the Trust held reserves of £93.940. no amount of these reserves is restricted. Of this amounL £20.000 is held as a general reserve lo service any unforeseen requirements. The balance is reviewed regularly and has historically been used to contribute to facility improvernenls and upgrades either in part or entirety. The balance is expected to be committed to new or exisb'ng projects in the 12 to 18 month period following the financial year end. There are no reserves that can onty be realised by disposing of a fixed asset or programme related inve5trnenL PLANS FOR ThE FUTURE Trust Objectives 2021122 These will be dependant on any Covid relaied restrictions on opening and the capactty of the facilitses. To increase the patronage of our facilrties To re4fblroduce our community initiatives To improve the ffinancial viability of the facilits'es To improve the health and wellbeirbg of the peopk of Basingsloke & Deane To work with Basingsloke and Deane 8orough Council lo ensure that our faalities al the forefront of the Borough's policies lor health and wellbeing. GOING CONCERN In their assessment of going concem the Trustees have consrflered the current impact on the business as a result of the Covid-19 virus and any lasts.ng effects it may have on patronage at the Twsys facilitses. The Trustees continue to regularly update the annual forecasts and cash fknws based on the latest forecast infomiation that the business has available. It has undertaken a range of actions to ensure that il has sufficient apacity in place to meet operatsng cash requirements for the foreseeable future. These action5 include Tegular dialogue wlh Basingstoke & Deane Borough Council on the availability of financial support where required and ensuring that all costs are closely monitored. The Trustees meet regularly and as at the dale of the signing of these accounts the informab.on used to forecast the future viability 15 based on a sel of up to date robust foTeeasl of revenue and patronage. Having regard to the above, the Trustees believe rt appropriate lo adopt the going concem basis of accounting in preparing the financial statements. DISCLOSURE OF INFORMATION TO AUDITORS Each of the persons who a Trustees at the time when this Trustees, Report is approved has confirmed that.. so far as that Tnjstee is aware. there is no relevant audit infomiation of which the chantable company's auditors are unaware, and., that Trustee has taken all the steps that ought to have beerb taken as a Trustee in order tr) be aware of any relevant audrt information and lo establish that the charitable company's audrtors are aware of that information. AUDITORS Crowe UK LLP have indiealed their willingness to continue in off. The Designated Trustees will propose a motion re-appointsng the audttors at a meebng of the Tnjstees. Page 5
BASINGSTOKE & DEANE COMMUNITY LEISURE TRUST IA company limited by guarantee) In preparing this report. the Trustees have taken advantage of the small companies exemptions provided by section 415A of the Companies Act 2006. This repor( ineorporats.ng the Strategic report, was approved by the Trustees., in their eapacity as company directors, on and signed on their behalf by.. Chairman Page 6
BASINGSTOKE & DEANE COMMUNITY LEISURE TRUST, IA Company limited ty guarantee) INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF BASINGSTOKE & DEANE COMMUNITY LEISURE TRUST Opinion We have audited the financial statements of Basingstoke & Deane Community Leisure Trust I (the 'charilable company'l for the year ended 31 March 2021 set out on pages 11 to 24. The financial reporting framework Ihat has been applied in their preparats.on is applicable law and United Kingdom Aeeounling Stan(Jards, including Financial Reporting Stsndard 102 'The Financial Reporting Stsndatd applicable in the UK and Republic ol Ireland, (United Kingdom Generally Accepted Accounty"ng Practice). In our opinion the financial statements.. give a true and fair view of the stale of the chantsble companws affairs as at 31 March 2021 and of ils incoming resources and application of resource5. including its income and expenditure for the year then ended". have been property prepared in aceordan* with Unrted Kingdom Genernlty Aetepted Aecountirrfj Practice, and have been prepared in accordance with the requirements of the Charities Act 2011. Basls lor opinion We conducted our audit in accordance with Inlemational Standards on Auditing IUKI IISAS IUKII and appluble law. Our responsibilitses under those stsndards are fijrther described in the Auditorfs responsibilities for the audrt ol the financial slalements section of our reporL We are independent of the charitable company in accordan th the ethical requiremen15 that are relevant to our audit of the financial statements in the United Kingdom, including the Financial Reporting Council's Ethical Standard. and we have fUilled our other ethical responsibilities in accordance with these requirements. We believe ttt the audit evidence we have obtained is sufficient and appropriate to Provide a basis for our opinion. Conclusions relating to going concern In auditing the financial statements, we have concluded that the trustees. use of the 90ing concem basis of accounting in the preparation of the finanal statements is appropriate. 8ased on the work we have performed. we have not idenb.fied any material urbcertainties relating lo events or conditions that. individually or collectivety. may cast significant doubt on the charity's ability to eonlinue as a going concern for a period of al least tsvelve months from when the finanual statements are authorised for issue. Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report Page 7
BASINGSTOKE & DEANE COMMUNITY LEISURE TRUST, IA company limited by guarantee) INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF BASINGSTOKE & DEANE COMMUNITY LEISURE TRUST Other Infomiation The Tiuslees are responsible for the other infom)abon. The other informats.on comprises the informatson included in the Annual POrt. other than the financial stalements and our Auditorfs report thereon. Our opinion on the finanual statemen15 does not cover the other infom)ation and we do not express any form of assurance conclusion thereon. Our responsibility to read Ihe other infomiats.on and. irb doing so, nsider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the avdil or othetwise appears lo be materially misstated. If we idents.fy suth material in¢onsislen¢ies ¢y apparent material misstaternents. we are required lo delemine whether there is a material misststement in the financial slalements or a material misslalemenl of the other informaty"on_ If, based on the work we have perfomied. we conclude that there is a material mi551atement of this other infomktion. we are required to report that fact. We have nothing to rep¢M in this regard. Matters on whlch we are requlrnd to report by exception We have nothing to report in respect of the foll¢)wing matters where the Charities IAccounls and Reports) RegulalbJn5 2008 requires us to report lo you if. in our opinion.. the informats.on given in the Trustees. fewt is inconsistent in any material respect with the financial statements", or Sufficient accounting Tecords have not been kept". or the financial statements are not in ¥greenI wrth the accounting records and retums.. or we have not received all the infommtion and explanatn5 we require for our audiL Responsibilities of trustees As explained more fiJlly in the Trustees, responsibifrties statement, the Trustees {who are also the directors of the charitable company for the purposes of company lawl are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view. and for such intemal control as the Trustees determine is necessary to enab the preparab.on of financial statements that are free from material mis5tstement, whether due to fraud or error. In prepanng the financial ststements, the Trustees are resFX)ngble lor assessing the charitable company's ability lo continue as a going concem. disclosing. as applicable, matters related to going concem and using the goin9 concem basis of accounting unless the Trustees either intend to liqumjate the chartsble company or lo cease operab"ons, or have no realistic allemalive but lo do so. Page 8
BASINGSTOKE & DEANE COMMUNITY LEISURE TRUST, IA Company limited by guarantee) INDEPENDENT AUDITOR'S REPORT TO ThE MEMBERS OF BASINGSTOKE & DEANE COMMUNITY LEISURE TRUST Audltorfs responsibilities for the audit of the financial staternents We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made OT having effect thereunder. Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstalemenl, whether due to fraud or error. and lo issue arb Auditorfs report that includes our opinion. Reasonable assurance is a high level of assurance. but 15 not a guarantee that an audit conducted in accordance with ISAS IUKI will aKvay5 delect a material misstslement when il exists. Misstatements can arise from fraud or error and are Considered material rf. individualty or in the aggregate, they could reasonably be expected lo influence the economic decisions of users taken on the basis of these financial ststements. Extent to whlch the audlt was ¢onsldered capable of delecllng Irregularities. Includlng fraud Irregularities, including fraud, are instances of non-compliance with laws and regulations. We entified and assessed the risks of material misslalemenl of the ffinancial statements from irregularities, whether due to traud or error, and discussed these betsveen our audit team. We then designed and performed audit proceduIes responsive lo those risks, including obtsining audit evidents suffieient and appropriate to provide a basis for our opinKtrn. We obtained an understanding of the legal and regulatory frameworks within which the organisation operates. focusing on those laws and regulations that have a direct effect on the deterniination of material amounts and disclosures in the financial stslemenls. The laws and regulations we nsidered in this context was Financial Reporting Standard 102. We assessed the required compliance with these laws and regulations as part of our audit procedures on the related financi statement items. In addition, we considered provisions of other laws and regulations that do not have a direct effeel on the financial slalemenls bul compliance wrth which might be fundamental to the organisalion's ability to operate or to avoid a material penalty. We also consKlered the opportunths and incenb.ves that may exist within the organisalion for fraud. Auditing standards limit the required audit prcKedures to identr.fy non-compliance with these laws and regulations to enquiry of the Trustees and other management and inspeth.on of regulatory and legal correspondence, rf any. We identified the greatest risk of material impact on the financial statements from irregularities, including fraud. to be within the recognition of income and the override of controls by management. Our audit procedures to respond to these risks included enquiries of management about their own identificab.on and assessment of the risks of irregularities, sample testin9 on the posting of Journals. reviewing accoLbnling estimates for biases and reading minutes of meetings. ving to the inherent limitats.ons of an audi( there is an unavoidable risk that we may not have detected some material misstatements in the finanaal stslements. even though we have properly planned and performed our audit in accordance with auditing stsndards. For example, the further removed non•eompli8nce wlh laws and regulations lirregularitiesl is from the events and Iransactsons reflected in the financial 5tstements, the less like the inherently limited procedures required by auditing standards would Klenlfy it. In addln, as with any audit, there remained a higher risk of non4letection of irregularities. a5 these may involve collusion, forgery, inlents.onal omissions, misrepresentations, or the overnde of inlemal eonlrols. We are not responsible for preventing non compliance and cannot be expected to detect non•compliance wth all laws and regulations. A further de$eriplion of our responsibilities for the audit of the finanaal slatements is l¢)cated on the Financial Reporting Council'5 website at." www.frc.org.uklaudilorsresponsibilits.es. This description fomis part of our Audilols reporL Page 9
BASINGSTOKE & DEANE COMMUNITY LEISURE TRUST IA company limited by 9uaranteel INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF BASINGSTOKE & DEANE COMMUNITY LEISURE TRUST Use of our report This report is made sow to the tharitsble compan¥s trustees, as a body, in accordance with Part 4 of the Charities {Accounls and Reports} Regulations 2008. Our audit work ha5 been undertaken so that we rnight stale to the charitable company's trustees those matters we are required to stste to them in an Audilorfs report and for no other puTp05e. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and its trustees, as a body, for our audrt work. for this report. or for the opinions we have formed. Alastair Lyon (senior stalulory audrtorl for and on behalf of Crowe U.K. LLP Statutory Auditor Aquis House 49-51 Blagrave Street Reading Berkshire RG1 1PL Dale.. Page 10
BASINGSTOKE & DEANE COMMUNITY LEISURE TRUST IA company limited by guarantee) STATEMENT OF FINANCIAL ACTIVITIES INCORPORATING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021 Unrestricted Restricted funds funds 2021 2021 Total funds 2021 Total funds 2020 Nots Incorne from: Charitable activities Investments Other income 1.528.800 1,528,800 4, 170, 733 115 12.160 1,305.875 13.561 1.319.436 Total income 2.834.723 13.561 2,848.284 4, 183.008 Expenditure on". Chaiitable activities 2.91S613 13.561 2.929,174 4.200.117 Total expendilure 2,915,613 13,561 2,929,174 4,200,117 Net expenditure before other recognised galns abid losses Not movement In funds 180.8901 180.8901 180.890} 180.890 (17, 109) (17, 109) Reconciliation of funds: Totsl funds brought fonmard 302.960 302,960 320,069 Total funds carried forward 222,070 222,070 302,960 The notes on pages 14 to 24 fomi part of these finanual statements. Page 11
BASINGSTOKE & DEANE COMMUNITY LEISURE TRUST {A Company limitèd by guarantee REGISTERED NUMBER: 05485349 BALANCE SHEET AS AT 31 MARCH 2021 2021 2020 Note Flxed assets Tangible assets Curront assets Stocks Debtors Cash at bank and in hand 128,130 193.904 9.001 875.970 164.382 t9.266 358, 140 508,427 10 1.049.353 885,833 Creditors: amounts falling due within one year 11 1955.4131 (776, 777) Net current assets 93,940 109.056 Net assets 222.070 302,960 Charity Funds Unrestricteé funds 12 222.070 302.960 Total lunds 222.070 302,960 The company's ffinancial statements have been prepared in accordance the provisions applicable to companies subject lo the small companies regime. The Trustees consider that the covrpany is enth.tled to exemption from the requirement lo have an audit under the provisions of section 477 of the Companies Act 2006 1.the Act") and members have not required the company to obtain an audit for the year in question in accordance with section 476 of the Act. However, an audit is required in accordance with section 144 of the Charities Act 2011. The Tfuslees aCknOed9e their responsibilitses for Wnpl.ft9 the requirements of the Act with respect to accounting records and the preparation of financial statements. The financial statements were approved and aLrthorised for issue by the Trustees on signed on their khalf, by.. Z£> Richard Eldrldge, reas The notes on pages 14 to 24 form part of these financial ststements. Page 12
BASINGSTOKE & DEANE COMMUNifi LEISURE TRUST (A company limited by guarantee) STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2021 2021 2020 Nots Cash flows from operating activities Nel 5h used in operating ath"vrties 14 1333,090) (201,236) Cash flows from inVting o¢tivities: Interest Purchase of tsngible fixed assets 115 (77,452) 111.003) Nel cash used in investing adivitie5 110.955) (77,337) Change in cash and cash equivalents in the year Cash and cash equivalents brought foFward {344.045) 508.427 (278, 573) 787,000 Cash and cash equivalents carried forward 15 68.829 508,427 The notes on pages 14 10 24 fomi part of these financial statements. Page 13
BASINGSTOKE & DEANE COMMUNITY LEISURE TRUST. IA company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Accounting Pollcles 1.1 Basls of preparalion of financlal ststements The financial stalemenls have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable lo charities preparing their acwunts in accordance wlh the Finanual Reporting Stsndard applicable in the UK and Republic of Ireland IFRS 1021 leffeth.ve 1 January 20151- (Charitres SORP {FRS 10211. the Finanual Reporting Stsndard applicable in the UK and Republic of Ireland IFRS 102) and the Companies Act 2006. Basingstoke & Deane Communty Leisu Tfust meets the definitson of a public benefit entity under FRS 102. Assets and liabilitses are inrtially recognised at historical $t or transaction value unless otherwise stated in the relevant accounkn.ng pclicy. Basingstoke & Deane Communty Leisure TnJst' by FRS 102. ,constitutes a public benefft entity as defined 1.2 Company status The company is a rnPany limited by guarantee. The members of the cornpany are the Trustees named on page 1. In the event of the company bein9 wound up. the liability in respect of the guarantee is limited to £1 per member of the company_ 1.3 Going ¢oncem 'In their assessment of going conrn the Trustees have consklered the current impact on the business as a result of the CovKI-19 virus and any lasty.ng effects rt May have on patronage at the Tiusl'5 facilitie5. The Trustees tontinue to regularty update the annual forecasts and cash flows based on the latest fofecast information that the business has available. 11 has undertaken a range of actions to ensure that il has sufficient capaty in place to meet operating cash requirements for the foreseeable lulure. These acts'ons indude regular dialogue with Basingstoke & Deane Borough Council on the availability of financial support where required and ensuring that all costs are closefy moniiored. The Trustees meet regularfy and as at the date of the signing of these aceounls the infomabon used to forecast the future viabil'ty is based on a set of up to date robust forecast of revenue and patronage. Having regard lo the above, the Trustees believe it appropriate to adopt the going coneem basis of accounts'ng in preparing the finanual ststements. 1.4 Company status The charity is a company limited by guarantee. The members of the company are the Trustees narned on page 1. In the event of the charity being wound up, the liability in respe of the guarantee is limited lo £1 per member of the charity. Page 14
BASINGSTOKE & DEANE COMMUNITY LEISURE TRUSTI (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Accounting Policies Itontinued) 1.5 Income All income is recognised once the company has entrtlement to the income. rt is probable that the income will be received and the amount of income receivable can be measured reliably. Fof legaeies, entitlemerbl is taken as the earlier of the dale on which either". the Company is aware that probate has been granted. the estate has been finalised and notsficatson has been made by the executoilsl to the Trust that a distribub.on will be made. or when a distribution is received from the estate. Receipt of a legacy, in whole or in part. onty considered probable when the amount can be measured reliably and the company has been notified of the executor's intention lo make a dislribulion. Where legacies have been notified to the company. or the company is aware of the grants.ng of probate. and the criteria for income reeognilion have not been met, then the legacy is treated as a contingent asset and disdosed if material. Donated seThices or facililtes are recognised when the corry>any has ¢ontrol over the item. any conditions associated wth the donated rtem have been met, the ceipt of economic benefit trom the use of the rnPany of the rtem is probable and that economic benefit can be measured reliably. In accordance wth the charib.es SORP (FRS 102), the general volunteer time of the Friends is not recognised and refer lo the Trustees. report for more infomats.on atKJul their contribution. On receipt. donated professional services and donated facilities are recognised on the basis ol the value of Ihe gift to the company which is the amount the company would have been willing lo pay lo obtain services or facilitr.es of equivalent economic benefit on the open market,. a corresponding amount is then reccgni5ed in expendrture in the period of receipL Income tax recoverable in relatson to donatr.ons reeeived under Gift Aid or deeds of venant is recognised at the tsme of the donation. Income tax recoverable in relation to investmenl ineome is recognised at the b.me the investment income is receivable. Grants are accounted under the accruals model as permitted by FRS 102. Grants of a revenue nature are recognised in the statement of comprehensive income in the same period as the related expendrture. 1.6 Expendtture Expenditure is recc43nised ce there is a legal or nStruCtIve obligation lo transfer economi benefit to a third party. rt is probable that a transfer of economic benefits will be required in setlement and the amount of the obligation can be measured reliably. Expenditure is classified by ath'vity. The costs of eath acbvity afe made up of the totsl of direet eosls and shared costs. including support costs involved in undertaking each activity. 01ct costs attributable to a single activity are allocated direcuy to that ath"vty. Shared costs which contribute to more than one activity and support costs which are not attributable lo a single acts.vity are apportioned tyeeen those ath'vilies on a basis consistent with the use of resouS. Central staff costs are allocated on the basis of time spent. and depTeeiats"on charges allocated on the portion of the asset's use. Charitsble activthes and Governance costs are cosls incurred on the company's educational operations, including support costs and costs relab.ng lo the governance of the company apportioned to charrtable actM"ties. Page 15
BASINGSTOKE & DEANE COMMUNITY LEISURE TRUST- {A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDEO 31 MARCH 2021 Accounting Policies {¢oThtinued) 1.7 Tangible Ilxed assgts and deprnciation All assets. with the exception of leasehokj improverrents, costing )re than £1,000 are capilalised. Leasehofd improvements are not capitalised as all facilikn'es are owned by Basingstoke and Deane BoTough Council and. therefore. any benefil denved from the improvements is not enjoyed by the Trust. Tangible fixed assets are carried al cost. net of depreatIon and any provision for impairment. Depreciation is provided at rates calculated to write off the cost of fued assets, less their estimated residual value, over their expected useful lives on the following bases.. Fixtures and fittings 3- 5 years straight line 1.8 Interest receivable Interest on funds held on deposit is included when CeiVable and the amount can be measured reliably by the company,. this is normally upon nob"fication of the interest paid or payable by the Bank. 1.9 Stocks Sl(Kks are valved at the lower of cost and net reali5able value after making due allowance foi obsolete and slow-ryovlng stocks. Cost includes all direct costs and an appropriate propott'on of fixed and varIae overheads. 1.10 DebtOTS T[e and other debtors are recognised at Ihe settlement amount after any trade discount offered. PpaYments are valued at the amount prepaid net of any trade discounts due. 1.11 Cash at Bank and in hand Cash at bank and in hand includes cash and sIrt temi ht9hly liquid investments with a short maturity of three months or less from Ihe date of aquisits.on or opening of the deposit or similar account. 1.12 Liabilities and provlslons Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefft will be required in settlement, and the amount of the settlement can be esbmated reliably. Liabilities are recognised al the amount that the ompany anticipates il will pay to setle the debt or the amount rt has receNed as advanced payments for the goods or 5eNices it must provide. Provisions are measured at the best estimate of the amounls required to settle the obliga*"on. Where the effect of the time value of money is material. the provision is based on the present value of those amounts, discounted al the pre-tax discount rate that reflects the risks specific lo the liability. The unwinding of the discount is recoynised within interest payable and similar charges. Page 16
BASINGSTOKE & DEANE COMMUNITY LEISURE TRUST I (A company limited by guarantee} NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Accounting Policies Icontlnued) 1.13 Financial instruments The company only has financial assets and financial liabilrties of a kind that qualify as basic financial insliumenls. Basic financial instruments are initialty recognised at transacbon value and subsequently measured at their settlement value with the excepknon of bank loans which are subsequently measured at amortised cost using the effective interest method. 1.14 Taxation The company is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK torporation lax purposes. Accordingly. the company is potenlialty exempt from taxation in re4)ect of income or capital gains receNed within categones covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Sectson 256 of the Taxation of Chargeable Gains Act 1992. to the extent that such ineome or gains are applied exdusively lo charitable purposes. 1.15 Pensitins The company operates a deffined contribution pension scheme and the pension charge represents the amounts payable by the company to the fund in respect of the year. 1.16 Fund accounting General funds are unrestricted fvnds whth are avalable for use al the discrets.on of the TTLislees in furtherance of the general objeth.ves of the cnmpany and whieh have not been designated for other pu¥poses. Restricted funds are funds which are to be used in accordance with specific restrielions imposed by donors or which have been raised by the company for partTr'cular purposes. The costs of raising and administering such fund5 are charged against the 5peufic fvnd. The aim and use of each restricted fund is set cMJt in the notes to the financial ststements. 1.17 Critical accounting timate5 and areas of judgment In the aPpI'0n of the eharity's accounting Frf)I1es. whieh are described in note 1. Trustees are required lo make judgements, estimates and assumptions about the Carn9 values of assets and liabilitEs that are rbot readily apparent from other sources. The estsmales and underlying assumptions are based on historical experience and other factors Ihal are considered lo be relevant. Actual results may differ from these estsmales. The eslimales and underlying assumplions are revEwed on an on-going basis. Revisions lo aoUntIng estimates are recognised in the period in which the estimate is revised rf the revision affects onty that period or in the period of the revi&on and fvture periods if the revision affects the current and future pericojs. The trustees consider that thefe are no malenal judgements in applwng ac¢ounting policies or key sources of ests"mation uncertainty. Page 17
BASINGSTOKE & DEANE COMMUNITY LEISURE TRUST, IA company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Net incom•ll•xpendlrnI This is ststed after charging". 2021 2020 Depreciatson of tsngible fixed assets.. - owned by the charity Audilovs remuneration - audit 76.777 11.790 70, 662 17,450 Othei income Unrestrictsd funds 2021 Restricted funds 2021 Totsl funds 2021 Total funds 2020 Grants receivable Govemrrent grants receivable - CRJS 609.846 696.029 13.$61 623.407 696,029 12,160 1,305.875 13.561 1,319.436 12,160 Total 2020 12, 160 12.160 Income from ehari¢abl• aetivitt . Unrestricled funds 2021 Restricted fund$ 2021 Total funds 2021 Total funds 2020 LeUre centre and pool expense5 1,528.81x1 1,528.800 4. 170. 733 Total 2020 4. 170, 733 4, 170. 733 Page 18
BASINGSTOKE & DEANE COMMUNrri LEISURE TRUST IA company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Anatysis of Expendlture by expendllure type Slaff costs Depr•clatlon Other costs 2021 2021 2021 Total 2021 Total 2020 Leisure centre and pool expenses 1,389,078 76.778 1.463,318 2,929.174 4.200.717 Total 2020 1.984.143 71.265 2, 144. 709 4,200,117 Included within other costs are govemance costs of £13.561 (2020.. £16.9741. Staft Costs Staff costs were as follows: 2021 2020 Wages and salaries Social security costs Oiher pension costs 1,280,619 83,728 24,731 1.851,524 99,874 32.745 1.389,078 1.984. 143 The average number of persons emph)yed by the company during the year was as follo. 2021 No. 164 2020 No. 206 No employee received remuneratr'on arrvJunting lo nve than £60.000 in either year. During the year remuneration and benefits feceNed by key management personnel totslled £95,110 (2020. £93,881). Trustees. remuneration During the year, no Trustees received any remneraliin (2020- £NILJ. Page 19
810.SINGSTOKE & DEANE COIAMUNtry LEISURE TRUST. (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Tangible fixed assets Fixtures and fittings Cost Al 1 April 2020 Additions 650,530 11.003 Al 31 March 2021 661.533 Depreciatlon At 1 April 2020 Charge for the year 4S6,626 76,777 At 31 March 2021 S33,403 Net book value At 31 March 2021 128,130 Al 31 Maffjh 2020 193,904 stocks 2021 2Q20 Finished goods and good5 for resale 9,1101 19.266 10. Debtors 2021 2020 Trade debtors Other debtors Prepayments and accrved income 750,281 111,048 14,fA1 157.815 181,995 18,330 875,970 358, 140 Page 20
BASINGSTOKE & DEANE COMMUNITh LEISURE TRUST/ . IA company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 11. Creditors.. Amounts falllng due within one year 2021 2020 Bank overdraft Trade creditors Other tsxation and social security Accruals and deferred income 95.553 7.697 13.683 838.480 48,697 165,007 563,073 955,413 776, 777 Deferred income totalling £102,851 (2020." £134. 798) represents membership income received in advance. Page 21
BASINGSTOKE & DEANE commuNy LEISURE TrUST, (A company limited by guarantee NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 12. Statement of funds ststement of funds - currenl year Balance at 31 March 2021 Balance at 1 April 2020 Incomo Expenditure Unrestricted funds General Funds Other General funds 302.960 2,859.138 12,915,613) (24,415 246,485 124,4151 302.960 2.834.723 (2,915.6131 222.070 Restricted funds Council grants 13.561 {13,5611 Total of funds 302.960 2,848.284 12.929.174) 222.070 The restricted fvnd is made up of a grant received from Basingstoke and Deane Borough Council and represents monies to be spent on annuJ govemanee costs and the legal costs associated with the management contracL statement of funds - prior year 8alance at 31 March 2020 Balance at t Apn12019 Income Expenditu General Funds 320.069 4. 170,848 (4, 187,957) 302, 960 Restricted funds Council grants 12, 160 (12, 160) Total of funds 320,069 4. 183.008 (4,200. 117) 302,960 Page 22
.BASINGSTOKE & DEANE COMMUNiff LEISURE TRUST,. (A Company lirnited by guarantee} NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 13. Analy¥i$ of net assets betw•eD funds Analysis of net assets between funds- current year Unrèstrictèd nds 2021 Restricted funds 2021 Total funds 2021 Tarbgible fixed assets Current assets Creditors due wthin one year 128,130 1.049.353 1955.4131 128,130 1,049,353 {9SS.413) 222.070 222.070 Analysis of net assets belween funds - prior year Unrestricted funds 2020 Restricted funds 2020 Total runds 2020 Tangible fixed assets Current assets Creditors due within one year 193.904 885.833 1776. 7T7) 193.904 885,833 f776, 777) 302.960 302.960 1 Re¢onclllatSon of net movement In lunds to not cash flow from operatlng ac¢iYities 2021 2020 Net expenditure for the year (as per Ststement of Financial Activities) 180,8901 (17.109) Adjuslment for: Depreciation charges Dividends. interest and rents from investments Decrease l {increasel In stocks Increase in debtor5 Increase I Idecreasel in eredrtors 76,777 {481 10.265 1517,8301 178,636 70. 662 fl 15) (5,300) (240,828) {8,546) Net cash used in operating adivllies (333,0901 (201,236) Page 23
BASINGSTOKE & DEANE COMMUNiff LEISURE TRUST '4. (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR ThE YEAR ENDED 31 MARCH 2021 is. Analysis of cash and cash equivalents 2021 2020 Cash in hand Overdraft 164.382 {95.553 508.427 Total 68.829 508,427 16. P•nsion commitments The charity operates a defined contribul*)ns pension scherne. The assets of the scheme are held separately from those of the charity in an independendy administered fund. The pension cost charge represents contn"bution5 payable by the company to the fvnd and amounted to £24.731 (2020.. £32, 745). 17. Related party transactions Renumeraliorb lo key management personal has been disc105ed in note 6. There were no other related party transactnS in the period. 18. Controlling party The charty is considered to be controlled by its board of trustees. Page 24