2021-08-31-accounts - Friends Of Gillespie PTA

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Trustees’ Annual Report for the period

From 01/09/2020 Period start date To 31/08/2021 Period end date Charity name: Friends of Gillespie PTA

Charity registration number: 1113369

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The object of the charity is to advance the education of pupils in Gillespie Primary School in particular by: ● Developing effective relationships between the staff, parents and others associated with the school. ● Engaging in activities or providing facilities or equipment which supports the school and advances the education of the pupils.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	In this school year which continued to be dominated by covid, the main benefits funded by Friends of Gillespie PTA (FoG) comprised: ● Laptops for staff to enable them to work at home ● A number of in-school workshops (History Off the Page) ● Funding for a string instrument tutor. ● Forest School for Reception and Year 1 ● Equipment to enable recording of school events to support covid-safe practices. FoG fundraising efforts were limited due to covid restrictions which curtailed the opportunities to foster the school community and bring a range of parents, teachers and children together.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes, the trustees have had regard to this guidance.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	The fundraising activities of FoG could not happen without the support of parents and teachers who volunteer their time. Activities supported this year were more limited than usual due to covid, but included a photography service for sibling photos and a silent auction.
Other

Achievements and Performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	SORP reference Para 1.20	The main achievements of FoG are: 1. Bringing parents, teachers and pupils together across a range of events over the academic year. This supports our objective of developing these relationships. Covid restrictions made it difficult in 2020-21 to achieve this objective except on a limited scale. 2. Funding a range of extracurricular activities, equipment and learning materials that the school (and/or some parents) could not afford themselves. This helps foster an inclusive environment for all pupils as well as broadening the range of learning opportunities. Specific examples funded in 2020/21 are listed in the “main activities” section above. Of note is that FoG were in a position to be able to fund additional equipment that supported remote learningand covid safepractices.

Additional information (optional)

You may choose to include further statements where relevant about:	You may choose to include further statements where relevant about:	You may choose to include further statements where relevant about:
		The covid pandemic had an impact both on
		the ability to run events due to restrictions,
Achievements against	Para 1.41	plus trustee capacity at a difficult time for
objectives set		everyone. This resulted in FoG not being
		able to run the usual set of fundraising and
		community fostering events through the year.
		Despite that, the level of individual donations
		from parents increased to make-up much of
		the expected revenue shortfalls. This
		enabled FoG to continue to fund an albeit
		reduced set of extracurricular activities and
		was also able to fund emergency needs that
		arose due to covid.
		The mix of fundraising was different to
		previous years, because, due to covid
Performance of fundraising		restrictions and trustee capacity fewer
activities against objectives	Para 1.41	fundraising events took place. This was
set		compensated for by an increase in
		donations. This included a number of small
		and regular parental donations plus a single
		large donation of £20,000.
		Setting the large donation aside, the year
		would have been a negative for net cash by
		around £5000. The trustees at the time took
		this decision due to the cash reserves held
		and the extraordinary additional funding
		requests due to the covid pandemic.
		FOG invests conservatively holding all
		assets in cash with NatWest. Investment
Investment performance	Para 1.41	returns are therefore nil. Trustees believe
against objectives		that the scale of assets means a low risk and
		low governance approach to investment
		remains appropriate.
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The balance of funds held on 31 August 2021 was £51,181.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Our reserves are all held in a charity business bank account with NatWest bank and are held in cash.
Amount of reserves held	Para 1.22	£51,181 at 31 August 2021
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	FoG principal sources of funding in 2020/21 were: ● Parental Donations ● Matched donations from employers of parents ● Donations from non-parental sources ● Events (e.g. silent auction) ● Giving schemes such as Amazon Smile
Investment policy and objectives including any social investment policy adopted	Para 1.46	FoG investment policy is to invest entirely in cash in an on demand charity business banking account with NatWest.
A description of the principal risks facing the charity	Para 1.46	Principal risks are: 1. Trustee and volunteer capacity to run successful events which fulfil the charities objectives. 2. Increased expectation from parents on the scale of activities that FoG will fund.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution (model constitution from Parentkind)
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Election of Trustees takes place at the annual general meeting or at another properly convened meeting.

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Friends of Gillespie PTA
Other name the charity uses	FoG
Registered charity number	1113369
Charity’s principal address	Gillespie Primary School Gillespie Road London N5 1LH

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)
Current charity trustees at time ofpreparing this report
Sarah Clements	Chair	From 01/06/2022
Candice Bingham	Former Chair	Transferred Chair on 01/06/2022
Karen Cattini	Secretary	From 08/10/2022
Jennifer Maresh	Treasurer	From 08/10/2022
Ebru Onal	Treasurer	From 08/10/2022
Patrick Keegan		From 01/06/2022

Former trustees, active during theperiod this report covers Fiona Ayrers Secretary
Fiona Ayrers	Secretary
Jon Hatchett	Treasurer
Bahvini Doyle
Katie Simmonds
Hilarie Randall
MandyLeatham
Louisa Fielding

– Corporate trustees names of the directors at the date the report was approved Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others	Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Sarah Clements Full name(s) Jennifer Maresh

Position (eg Secretary, Treasurer Chair Chair, etc)

Date 10/06/2022

Charity Name No (if any) Friends of Gillespie PTA 1113369 Period end date For the period 01/09/2020 31/08/2021 To

For the period from

Section A Receipts and payments

Unrestricted Restricted Endowment Total funds funds funds funds to the nearest to the nearest £ to the nearest £ to the nearest £ £

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to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Single large donation - 20,000 - 20,000
Other parental donations 4,373 - - 4,373
Matched employer donations 1,000 - - 1,000
Amazon Smile and Giving Machine 80 - - 80
Events 4,130 - - 4,130
Grants - - - -
- - - -
- - - -
9,583 20,000 - 29,583
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 9,583 20,000 - 29,583
A3 Payments
Contributions to school activities or 14,433 - - 14,433
Trustee insurance 110 - - 110
Costs of running events - - - -
- - - -
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CCXX R1 accounts (SS)

06/26/2022

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- - - -
- - - -
- - - -
- - - -
- - - -
Sub total 14,543 - - 14,543
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A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - -
Total payments 14,543 - - 14,543
Net of receipts/(payments) - 4,960 20,000 - 15,040
A5 Transfers between funds - - - -
A6 Cash funds last year end 36,141 - - 36,141
Cash funds this year end 31,181 20,000 - 51,181
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Section B Statement	of assets and liabilities	at the end of the period	at the end of the period
		Unrestricted	Restricted
Categories	Details	funds	funds
B1 Cash funds	Bank account balance *Total cash funds*	to nearest £ 31,181 - - 31,181	to nearest £ 20,000 - - 20,000
	(agree balances with receipts and payments account(s))	OK	OK
		Unrestricted	Restricted
		funds	funds

CCXX R2 accounts (SS)

06/26/2022

B2 Other monetary assets

B3 Investment assets

B4 Assets retained for the charity’s own use

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Details to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Fund to which
Cost (optional)
Details asset belongs
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Fund to which
Cost (optional)
Details asset belongs
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CCXX R3 accounts (SS)

06/26/2022

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Details

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Fund to which Amount due
liability relates (optional)
-
-
-
-
-
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Signature Print Name Jenny Maresh

CCXX R4 accounts (SS)

06/26/2022

CC16a

Last year

to the nearest £

7,507 1,851 1,500 193 6,060

17,111

17,111

30,261 105 1,315 -

CCXX R5 accounts (SS)

06/26/2022

31,681

31,681 - 14,570 - 50,711 36,141

Endowment funds to nearest £

Endowment funds

CCXX R6 accounts (SS)

06/26/2022

to nearest £

Current value (optional) - - - - -

Current value (optional)

CCXX R7 accounts (SS)

06/26/2022

When due (optional)

Date of approval 26/06/2022

CCXX R8 accounts (SS)

06/26/2022

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Friends of Gillespie PTA	Friends of Gillespie PTA	Friends of Gillespie PTA

31 August 2021	Charity no (if any)	1113369

1-2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2019. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Relevant professional qualification(s) or body (if any): Address:	Date:
		25 June 2022

	Chris Glasson

	Chartered Accountant (ICAEW membership number 9244426)

	21 Herrick Road, London, N5 2JX

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER