## **Trustees’ Annual Report for the period**
**From 01/09/2020 Period start date To 31/08/2021 Period end date Charity name: Friends of Gillespie PTA**
## **Charity registration number: 1113369**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the charity is to advance the
education of pupils in Gillespie Primary
School in particular by:
● Developing effective relationships
between the staff, parents and others
associated with the school.
● Engaging in activities or providing
facilities or equipment which supports
the school and advances the
education of the pupils.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|In this school year which continued to be
dominated by covid, the main benefits
funded by Friends of Gillespie PTA (FoG)
comprised:
● Laptops for staff to enable them to
work at home
● A number of in-school workshops
(History Off the Page)
● Funding for a string instrument tutor.
● Forest School for Reception and Year
1
● Equipment to enable recording of
school events to support covid-safe
practices.
FoG fundraising efforts were limited due to
covid restrictions which curtailed the
opportunities to foster the school community
and bring a range of parents, teachers and
children together.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|
Yes, the trustees have had regard to this
guidance.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|N/A|
|Policy on social investment
including program related
investment|Para 1.38|N/A|
|Contribution made by
volunteers|Para 1.38|The fundraising activities of FoG could not
happen without the support of parents and
teachers who volunteer their time. Activities
supported this year were more limited than
usual due to covid, but included a
photography service for sibling photos and a
silent auction.|
|Other|||
||||
## **Achievements and Performance**
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|SORP reference
Para 1.20|The main achievements of FoG are:
1. Bringing parents, teachers and pupils
together across a range of events
over the academic year. This
supports our objective of developing
these relationships. Covid restrictions
made it difficult in 2020-21 to achieve
this objective except on a limited
scale.
2. Funding a range of extracurricular
activities, equipment and learning
materials that the school (and/or
some parents) could not afford
themselves. This helps foster an
inclusive environment for all pupils as
well as broadening the range of
learning opportunities. Specific
examples funded in 2020/21 are
listed in the “main activities” section
above. Of note is that FoG were in a
position to be able to fund additional
equipment that supported remote
learningand covid safepractices.|
|---|---|---|
**Additional information (optional)**
||You may choose to include further statements where relevant about:|You may choose to include further statements where relevant about:|You may choose to include further statements where relevant about:||
|---|---|---|---|---|
||||The covid pandemic had an impact both on||
||||the ability to run events due to restrictions,||
||Achievements against|Para 1.41|plus trustee capacity at a difficult time for||
||objectives set||everyone. This resulted in FoG not being||
||||able to run the usual set of fundraising and||
||||community fostering events through the year.||
||||Despite that, the level of individual donations||
||||from parents increased to make-up much of||
||||the expected revenue shortfalls. This||
||||enabled FoG to continue to fund an albeit||
||||reduced set of extracurricular activities and||
||||was also able to fund emergency needs that||
||||arose due to covid.||
||||The mix of fundraising was different to||
||||previous years, because, due to covid||
||Performance of fundraising||restrictions and trustee capacity fewer||
||activities against objectives|Para 1.41|fundraising events took place. This was||
||set||compensated for by an increase in||
||||donations. This included a number of small||
||||and regular parental donations plus a single||
||||large donation of £20,000.||
||||Setting the large donation aside, the year||
||||would have been a negative for net cash by||
||||around £5000. The trustees at the time took||
||||this decision due to the cash reserves held||
||||and the extraordinary additional funding||
||||requests due to the covid pandemic.||
||||FOG invests conservatively holding all||
||||assets in cash with NatWest. Investment||
||Investment performance|Para 1.41|returns are therefore nil. Trustees believe||
||against objectives||that the scale of assets means a low risk and||
||||low governance approach to investment||
||||remains appropriate.||
||Other||||
||||||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The balance of funds held on 31 August
2021 was £51,181.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Our reserves are all held in a charity
business bank account with NatWest bank
and are held in cash.|
|
Amount of reserves held|Para 1.22|£51,181 at 31 August 2021|
|Reasons for holding zero
reserves|Para 1.22|
N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|||
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|FoG principal sources of funding in 2020/21
were:
● Parental Donations
● Matched donations from employers
of parents
● Donations from non-parental sources
● Events (e.g. silent auction)
● Giving schemes such as Amazon
Smile|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|FoG investment policy is to invest entirely in
cash in an on demand charity business
banking account with NatWest.|
|A description of the principal
risks facing the charity|Para 1.46|Principal risks are:
1. Trustee and volunteer capacity to run
successful events which fulfil the
charities objectives.
2. Increased expectation from parents
on the scale of activities that FoG will
fund.|
|Other|||
**Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution (model constitution from
Parentkind)|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election of Trustees takes place at the
annual general meeting or at another
properly convened meeting.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
||||
## **Reference and Administrative details**
|Charity name|Friends of Gillespie PTA|
|---|---|
|
Other name the charity uses|
FoG|
|
Registered charity number|1113369|
|
Charity’s principal address|Gillespie Primary School
Gillespie Road
London
N5 1LH|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**
**Name of**
**person (or**
**body)**
**entitled to**
**appoint**
**trustee (if**
**any)**|
|---|---|---|---|
||
**Current charity trustees at time ofpreparing this report**|||
||Sarah Clements|Chair|From 01/06/2022|
||Candice Bingham|Former Chair|Transferred Chair
on 01/06/2022|
||Karen Cattini|Secretary|From 08/10/2022|
||Jennifer Maresh|Treasurer|From 08/10/2022|
||Ebru Onal|Treasurer|From 08/10/2022|
||Patrick Keegan||From 01/06/2022|
|||||
||**Former trustees, active during theperiod this report covers**
Fiona Ayrers
Secretary|||
||Fiona Ayrers|Secretary||
||Jon Hatchett|Treasurer||
||Bahvini Doyle|||
||Katie Simmonds|||
||Hilarie Randall|||
||MandyLeatham|||
||Louisa Fielding|||
|||||
|||||
|||||
|||||
– Corporate trustees names of the directors at the date the report was approved **Director name** N/A
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|N/A|||
||||
||||
||||
||||
||||
|**Funds held as custodian trustees on behalf of others**|**Funds held as custodian trustees on behalf of others**|
|---|---|
|Description of the assets
held in this capacity|N/A|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**||||
|||||
|||||
|||||
|||||
|**Name of chief executive or names of senior staff members (Optional information)**||||
|||||
## **Exemptions from disclosure**
## Reason for non-disclosure of key personnel details
N/A
## **Other optional information**
N/A
## **Declarations**
## **The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
## **Signature(s)**
Sarah Clements **Full name(s)** Jennifer Maresh
**Position (eg Secretary,** Treasurer Chair **Chair, etc)**
**Date** 10/06/2022
**Charity Name No (if any) Friends of Gillespie PTA 1113369** Period end date **For the period** 01/09/2020 31/08/2021 **To**
**For the period from**
## **Section A Receipts and payments**
## **Unrestricted Restricted Endowment Total funds funds funds funds to the nearest to the nearest £ to the nearest £ to the nearest £ £**
**----- Start of picture text -----**
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Single large donation - 20,000 - 20,000
Other parental donations 4,373 - - 4,373
Matched employer donations 1,000 - - 1,000
Amazon Smile and Giving Machine 80 - - 80
Events 4,130 - - 4,130
Grants - - - -
- - - -
- - - -
9,583 20,000 - 29,583
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 9,583 20,000 - 29,583
A3 Payments
Contributions to school activities or 14,433 - - 14,433
Trustee insurance 110 - - 110
Costs of running events - - - -
- - - -
**----- End of picture text -----**
CCXX R1 accounts (SS)
06/26/2022
1
**----- Start of picture text -----**
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total 14,543 - - 14,543
**----- End of picture text -----**
**----- Start of picture text -----**
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - -
Total payments 14,543 - - 14,543
Net of receipts/(payments) - 4,960 20,000 - 15,040
A5 Transfers between funds - - - -
A6 Cash funds last year end 36,141 - - 36,141
Cash funds this year end 31,181 20,000 - 51,181
**----- End of picture text -----**
|**Section B Statement**|**of assets and liabilities**|**at the end of the period**|**at the end of the period**||
|---|---|---|---|---|
|||**Unrestricted**|**Restricted**||
|**Categories**|**Details**|**funds**|**funds**||
|**B1 Cash funds**|Bank account balance
**_Total cash funds_**|**to nearest £**
**31,181**
**-**
**-**
**31,181**|**to nearest £**
**20,000**
**-**
**-**
**20,000**||
||(agree balances with receipts and payments
account(s))|OK
|OK||
|||**Unrestricted**|**Restricted**||
|||**funds**|**funds**||
CCXX R2 accounts (SS)
2
06/26/2022
## **B2 Other monetary assets**
## **B3 Investment assets**
## **B4 Assets retained for the charity’s own use**
**----- Start of picture text -----**
Details to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Fund to which
Cost (optional)
Details asset belongs
-
-
-
-
-
**----- End of picture text -----**
**----- Start of picture text -----**
Fund to which
Cost (optional)
Details asset belongs
-
-
-
-
-
-
-
-
-
**----- End of picture text -----**
CCXX R3 accounts (SS)
3
06/26/2022
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
## **Details**
**----- Start of picture text -----**
Fund to which Amount due
liability relates (optional)
-
-
-
-
-
**----- End of picture text -----**
## Signature Print Name Jenny Maresh
CCXX R4 accounts (SS)
06/26/2022
4
## **CC16a**
## **Last year**
## **to the nearest £**
**7,507 1,851 1,500 193 6,060**
**17,111**
**-**
## **17,111**
**30,261 105 1,315 -**
CCXX R5 accounts (SS)
06/26/2022
5
**31,681**
**-**
**31,681 - 14,570 - 50,711 36,141**
**Endowment funds to nearest £**
**-**
OK
**Endowment funds**
CCXX R6 accounts (SS)
6
06/26/2022
## **to nearest £**
**-**
**Current value (optional) - - - - -**
**Current value (optional)**
**-**
CCXX R7 accounts (SS)
06/26/2022
7
## **When due (optional)**
Date of approval 26/06/2022
CCXX R8 accounts (SS)
8
06/26/2022
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**
**Independent**
**examiner's statement**|Friends of Gillespie PTA|Friends of Gillespie PTA|Friends of Gillespie PTA|
|---|---|---|---|
|||||
||31 August 2021|**Charity no**
**(if any)**|1113369|
|||||
||1-2|||
||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31 August 2019.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect:|||
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**
|**Date:**||
|---|---|---|
|||25 June 2022|
||||
||Chris Glasson||
||||
||Chartered Accountant (ICAEW membership number 9244426)||
||||
||21 Herrick Road, London, N5 2JX||
||||
||||
1
**Oct 2018**
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**Oct 2018**
**IER**