Trustees’ Annual Report for the period
From 1 May 2022 To 30 April 2023
Charity name: Friends of Rwandan Rugby
Charity registration number: 1113179
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To beneft the people of Rwanda through the provision of facilities for the playing of Rugby and through the provision of support (including coaching, organisational and fnancial expertise) for the development of Rugbywithin Rwanda. |
| Summary of the main activities in relation to those purposes for the public beneft, in particular, the activities, projects or services identifed in the accounts. |
Para 1.17 and 1.19 |
FoRR’s main activities are: 1) The employment of our team of RDOs for the purpose of directly delivering regular rugby coaching to children and young adults in schools and clubs across Rwanda. This provides many young people, boys, girls, men and women with their only regular organised sporting activity. 2) The organisation of coaching visits by (predominantly UK based) volunteer rugby coaches with the objectives of: delivering equipment, training our RDOs, introducing rugby to new areas of the country, supporting the RRF with their development plans and reviewing the activities of the in-countryteam. |
| Statement confrming whether the trustees have had regard to the guidance issued by the Charity Commission on public beneft |
Para 1.18 | In determining these activities the trustees have had regard to the guidance issued by the Charity Commission on public beneft. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | FoRR is grateful for the support received from UK based rugby clubs and other charitable organisations (The Barbarians Rugby Charitable Trust, Heb, Ffn, Bill McLaren Foundation, King Penguins, Connect to Africa and SOS Kit Aid), our regular donors and from the many rugby enthusiasts who support our work. |
| Policy on social investment including program related investment |
Para 1.38 | NA |
| Contribution made by volunteers |
Para 1.38 | Many volunteers contribute to the smooth running of the charity, fundraise on our behalf and participate in our volunteer coaching trips. Without the contributions made by all of the people involved we would not have beenableto achieve somuch. |
| Other | NA |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During 2022/23 FoRR employed RDOs in 12 of Rwanda’s 30 districts. The RDOs support the development of rugby in schools, clubs and community groups in their Districts. Fundraising activity has meant we have been able to expand our team of RDOs. We are delighted to report that we have received signifcant grant from Bill McLaren Foundation. This will enable us to engage a further cohort of primary school teachers, with the support of the Rwandan Ministry for Education, and to train them as Tag Rugby coaches. This will enable us to further extend our programme of work in new areas and to integrate further with the national curriculam. We will also be able to expand our team of RDOs to at least 17 for thenext 2years. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
We have expanded our team of RDOs in line with our objectives and our Tag for Teachers Program has developed with training delivered to 130 teachers in 11 training days |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | We ran 2 volunteer trips to Rwanda that helped raise substantial funds for the charity |
| Investment performance against objectives |
Para 1.41 | NA |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Cash at bank at 30 April 2023 was £25K in respect of the unrestricted fund and £15.6K in respect of restrictedfunds. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The balance of funds currently available exceeds that required to cover operational expenditure for at least 12 months. |
| Amount of reservesheld | Para 1.22 | £40.6k |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
The charity’s principal source of income remains individual donations from supporters and volunteers and we also beneft from restricted grant funding support for key projects. The charity’s main areas of expenditure are in-country employment costs for our RDOs, tournament costs and the costs associated with UK volunteer coachingtrips. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution adopted 6th February 2006 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed or reappointed annually at the Annual General Meeting |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
The Trustees undertake the day-to- day management of the charity from the UK whilst the team of Rugby Development Ofcers (RDOs) in Rwanda provides regular operational reports to a nominated Trustee and is led by an experienced programme lead. There is a safeguarding policy in place and training in this respect is provided to all RDOs and volunteers travelling from the UK. Rugby related frst aid training has been provided to the RDOs along with continuing rugby coaching development training. New RDOs are inducted during Trustee visits and with the support of experienced volunteer coaches from the UK. All Trustees give their time voluntarily and receive no remuneration or other benefts. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Trustees undertake regular (at least annual) monitoring and training visits to Rwanda. . |
| Relationship with any related parties |
Para 1.51 | FoRR is working with the King Penguins (A branch of The Penguin International Rugby Football Trust - UK Charity No 1081047) and has partnered with the Rwandan Rugby Federation(RRF)to support their |
World Rugby funded rugby development programme Other
Reference and Administrative details
| Charity name | Friends of Rwandan Rugby |
|---|---|
| Other name the charity uses | FoRR |
| Registered charity number | 1113179 |
| Charity’s principal address | 4 Seymour Avenue Parc Seymour Penhow Caldicot NP26 3AG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Glyn Watkins | Chair | |||
| MaryWatkins | Secretary | |||
| Michael Watkins | Treasurer | 26/09/2022 onwards | ||
| Tina Cumberlidge |
||||
| Mike Jones | ||||
| Matthew Phillips | ||||
| Ieuan Archer | ||||
| Andy Brook | Treasurer | 01/05/2022 – 25/09/2022 |
||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Position (eg Secretary, Chair, etc)
Date
Charity Name No Friends of Rwandan Rugby 11
Receipts and payments account
For the period from
Period start date 5/1/2022
To
Section A Receipts and payments
Unrestricted funds
Restricted funds
Endowment funds
| to the nearest £ A1 Receipts Grants and donations 29,865 Gift aid receipts 3,359 Interest received 674 - - - - - 33,897 A2 Asset and investment sales, (see table). - - Sub total - Total receipts 33,897 A3 Payments Staff remuneration 9,055 Tournament costs - Coachingtour costs 21,228 Other operational costs 6,355 Insurance 499 Administration costs 615 - - - Sub total 37,752 - - Sub total - Total payments 37,752 Net of receipts/(payments) - 3,854 A5 Transfers between funds 464 A6 Cash funds last year end 28,368 Cash funds this year end 24,978 Sub total(Gross income for AR) A4 Asset and investment purchases, (see table) |
to the nearest £ 3,720 - - - - - - - 3,720 - - - 3,720 1,788 324 - 5,213 - - - - - 7,325 - - - 7,325 - 3,605 - 464 19,686 15,617 |
to the nearest £ |
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| - | ||
| - | ||
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| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| - 3,605 | - | |
| - 464 | - | |
| 19,686 | - | |
| 15,617 | - |
Section B Statement of assets and liabilities at the end of the period
Unrestricted funds
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Current Account Deposit Account (agree balances with receipts and payments account(s)) Details Details Details Details Signature Total cash funds |
to nearest £ 4,463 20,515 - 24,978 OK Unrestricted funds to nearest £ - - - - - - Print N MaryWa Glyn Wa Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
|---|---|---|
----- Start of picture text -----
o (if any)
113179
ts CC16a
Period end date
4/30/2023
----- End of picture text -----
| Total funds to the nearest £ 33,585 3,359 674 - - - - - 37,618 - - - 37,618 10,843 324 21,228 11,568 499 615 - - - 45,077 |
Last year to the nearest £ |
|---|---|
| 21,187 | |
| 1,975 | |
| 149 | |
| - | |
| - | |
| - | |
| - | |
| - | |
| 23,312 | |
| - | |
| - | |
| 23,312 | |
| 10,843 | 6,633 |
| 324 | 431 |
| 21,228 | 15,289 |
| 11,568 | 6,728 |
| 499 | 479 |
| 615 | 1,580 |
| - | - |
| - | - |
| - | - |
| 45,077 | 31,141 |
| - | ||||||
|---|---|---|---|---|---|---|
| - | ||||||
| - | - | |||||
| 45,077 | 31,141 | |||||
| - | 7,459 | - | 7,829 | |||
| - | - | |||||
| 48,054 | - | |||||
| 40,595 | - | 7,829 |
Restricted funds Endowment funds
| to nearest £ | to nearest £ | |||
|---|---|---|---|---|
| 1,617 | - | |||
| 14,000 | - | |||
| - | - | |||
| 15,617 | - | |||
| OK | OK | |||
| Restricted funds | Endowment funds |
| Restricted funds | Endowment funds | ||
|---|---|---|---|
| to nearest £ | to nearest £ | ||
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| - | - |
| Cost (optional) - - - - - |
Current value (optional) |
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| - | - |
| - | - |
| - | - |
| - | - |
| - | - |
| Cost (optional) - - - - - - - - - Amount due (optional) - - - - - |
Current value (optional) |
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| When due (optional) | |
| - | |
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| - | |
| - | |
| - |
| Name atkins atkins |
Date of approval |
| 3/24/2024 | |
| 3/24/2024 |
(HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Friends of Rwandan Rugby On accounts for the year ended 30th April 2023 Charlty no (If any) 1113179 Set out on pages 1remerp.ber lo inclJde the page MJrr.bsr3 o-: additional ¥he- I report to the trustees on my examination of the accounts of the above charity ("the Trust'l for the year ended 3010412023. Responslbilities and basis of report As the charity's trustees, you are responsible for Ihe preparation of the accounts in accordance with Ihe requirements of the Charities Act 2011 l.the Act"). I report in respect of my examination of the Trust's accounts carried out under sertion 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)(bl of the Act. Independent I have completed my examinalion. I confimi that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in. any material respect.. the accounting records were not kept in accordance with section 130 of Ihe Charities Act.. or the accounts did not accord with the accounting records., I have no concems and have come across no other matters in connection wilh the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 2010312024 Name: MarkAldridg6 Relevant professional qualification(s} or body {If any}: FCCA Address: 701 Stonehouse Park, Sperry Way, Stonehouse, Glos, GL10 3UT IER Oct 2018