2021-04-30-accounts - Friends Of Rwandan Rugby

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 05 2020 To 30 04 2021

Section A Reference and administration details

Friends of Rwandan Rugby

Charity name Friends of Rwandan Rugby Other names charity is known by FoRR Registered charity number (if any) 1113179 Charity's principal address 4 Seymour Avenue Parc Seymour Penhow, Caldicot Postcode NP26 3AG

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	AndyBrook	Treasurer
	Tina Cumberlidge
	Mike Jones
	Matt Phillips
	Glyn Watkins	Chair
	MaryWatkins	Secretary

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution adopted 6 February 2006 Type of governing document (eg. trust deed, constitution) Unincorporated association How the charity is constituted (eg. trust, association, company) Trustees are appointed or reappointed annually at the Annual General Trustee selection methods Meeting. (eg. appointed by, elected by)

Additional governance issues (Optional information)

The Trustees undertake the day-to-day management of the charity from
You may choose to include the UK whilst the team of Rugby Development Officers (RDOs) in Rwanda
additional information, where provides regular operational reports to a nominated Trustee and is led by
relevant, about: an experienced programme lead.
• policies and procedures adopted for the induction and There is a safeguarding policy in place and training in this respect is provided to all RDOs and volunteers travelling from the UK. Rugby
training of trustees; related first aid training has been provided to the RDOs along with
• the charity’s organisational continuing rugby coaching development training. New RDOs are usually structure and any wider inducted during Trustee visits and with the support of experienced network with which the charity volunteer coaches from the UK. works;
• relationship with any related The Trustees undertake regular (at least annual) monitoring and training visits to Rwanda.
parties;
• trustees’ consideration of FoRR is working with the King Penguins (A branch of The Penguin major risks and the system International Rugby Football Trust - UK Charity No 1081047) and has and procedures to manage partnered with the Rwandan Rugby Federation (RRF) to support their them. World Rugby funded rugby development programme. At 30 April 2021 FoRR held £4,109 on behalf of the King Penguins for future use on this initiative.

All Trustees give their time voluntarily and receive no remuneration or other benefits. During the 2020/21 year the Covid-19 pandemic is significantly impacting our operations in Rwanda. Schools have been closed for a significant part of the year and organised sport largely ceased. We continue monitor the situation and to support our RDOs as best we are able, whilst carefully reconsidering our plans for 2021/22.

March 2012

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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	To benefit the people of Rwanda through the provision of facilities for the playing of Rugby and through the provision of support (including coaching, organisational and financial expertise) for the development of Rugby within Rwanda.
	FoRR’s main activities are: 1) The employment of our team of RDOs for the purpose of directly delivering regular rugby coaching to children and young adults in schools and clubs across Rwanda. This provides many young people, boys, girls, men and women with their only regular organised sporting activity. 2) The organisation of coaching visits by (predominantly UK based) volunteer rugby coaches with the objectives of: delivering equipment, training our RDOs, introducing rugby to new areas of the country, supporting the RRF with their development plans and reviewing the activities of the in-country team. In determining these activities the trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

To benefit the people of Rwanda through the provision of facilities for the
playing of Rugby and through the provision of support (including
coaching, organisational and financial expertise) for the development of
Rugby within Rwanda.

FoRR’s main activities are:
1) The employment of our team of RDOs for the purpose of directly
delivering regular rugby coaching to children and young adults in
schools and clubs across Rwanda. This provides many young
people, boys, girls, men and women with their only regular
organised sporting activity.
2) The organisation of coaching visits by (predominantly UK based)
volunteer rugby coaches with the objectives of: delivering
equipment, training our RDOs, introducing rugby to new areas of
the country, supporting the RRF with their development plans and
reviewing the activities of the in-country team.
In determining these activities the trustees have had regard to the
guidance issued by the Charity Commission on public benefit.

Additional details of objectives and activities (Optional information)

March 2012

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FoRR is grateful for the support received from UK based rugby clubs and other charitable organisations (The Barbarians Rugby Charitable Trust, Heb, Ffin, Bill McLaren Foundation, King Penguins, Connect to Africa and SOS Kit Aid), our regular donors and from the many volunteers that contribute to the smooth running of the charity, fundraise on our behalf and participate in our volunteer coaching trips.

You may choose to include further statements, where relevant, about:

Without the contributions made by all of the people involved we would not have been able to achieve so much.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

During 2020/21 FoRR employed RDOs in 9 of Rwanda’s 30 districts. The activities of our RDOs have been significantly curtailed as a result of the covid-pandemic and the volunteer visits planned for the year have been postponed.

Fundraising activity has actively continued and we are delighted to report that we have also received a significant grant from Heb Ffin and from the Barbarians Rugby Charitable Trust. These will enable us to engage a further cohort of primary school teachers, with the support of the Rwandan Ministry for Education, and to train them as Tag Rugby coaches. This will enable us to further extend our programme of work in new areas and to integrate further with the national curriculum. We will also be able to expand our team of RDOs to at least 15 for the next 2 years.

March 2012

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Section E Financial review

Brief statement of the charity’s policy on reserves

Cash at bank at 30 April 2021 was £38.1K in respect of the unrestricted fund and £17.8K in respect of restricted funds. Much of the unrestricted fund cash is earmarked for future volunteer coaching trips which have been postponed due to the Covid-19 pandemic and which we hope to run in 2021/2022. The balance of funds currently available exceeds that required to cover operational expenditure for 6 months.

Details of any funds materially Not applicable in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

The charity’s principal source of income remains individual donations from supporters and volunteers and we also benefit from restricted grant funding support for key projects.

The charity’s main areas of expenditure are in-country employment costs for our RDOs, tournament costs and the costs associated with UK volunteer coaching trips.

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Subject to the restrictions of the Covid-19 pandemic our plans for the coming year are to further increase the number of districts we support with an RDO to increase the geographic coverage of rugby development in Rwanda, to deliver the new Tag programme supported by the Bill McLaren Foundation, Barbarians Rugby Charitable Trust and Heb Ffin and to deliver coaching tours in support of new RDOs / districts and the Rwandan Silverbacks.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Andrew Brook Position (eg Secretary, Chair, Treasurer etc) Date

March 2012

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Receipts and payments accounts CC 1fa Forthe pwiod from To Q14y-20 30W21 Section A Receipts and payments Endowmont funds Restrided lunds Total lunds Last yar i1* •PAY••i E w¥••t £ A1 Rocelpts 16.542 4YJ $7.2J2 ¢ift&d 743 3QO 7.717 st lotal(Gross incc¥Th forARJ 17.26S X515 A2As¥qt aTrd investm•t sales. 150B lablg). 1728$ 19330 A3 PasThent5 3.31$ ¢ osis Co3¢f•f4 lour ¢ 0¥15 28,136 3.341 Sub totsi 3,31s 43.mo A4Assot ¥Aid investment Sub totsi Tolalpaym?nts 4.869 3.385 1,054 43.215 Netofre¢elptslp•yfftents) A5Tran8f•rs lurKIs A6Cash fuhds last year&nd Cash f(•Kts •TrY 12.616 15.¢4S ZB.461 21.733 200 25.664 1,758 17.80 27.422 55.183 5,539 17.422 38.0

Section B Statement of assets and liabilities atthe end of the period Unresmo•d Remnffto tunos &naowmoni fund5 trtrrn4t £ Clleg0r1S D•tsil• 81 Ca#hfunds 17.C To¢•lcash fim 38,080 17.103 UnTrstrfcled Restiicted fuThds EThdowrn¢rt fund$ funds Yr•nl Dttails B4As$ots r•tslnedforth• eharty's us• IlJllty r41 B5 Llablltl•¥ SarnI by on¢ orlknD tw¥teeso btsha¥ of al Ini$ r¢ D*e olwoval AJBwk

CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Friends of Rwandan Rugby On accounts for the year ended 301h April 2021 Charity no lif any) 1113179 Set out on pages I report to the trustees on my examination of the accounts of the above charity I the Trust") for the year ended 3010412020. Responsibilities and basls of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5}Ib) of th8 Act. Independent I have completed my examination. I confim that no material matters have examlner's ststement come to my attention in connection with the examination which gives me cause to believe Ihal in, any material respecl.. the accounting records were nol kept in accordance with section 130 of the Charities Act- or the accounts did not accord wilh the accounting records., I have no concems and have come acros5 no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 3010912021 Name: Mark Aldridge Relevant professional qualificatlonlsl or body lif any): FCCA Address: 701 Stonehouse Park, Sperry Way, Stonehouse, Glos, GL10 3UT IER Oct 2018