Trustees’ Annual Report for the period
From 01/06/2022 To 31/05/2023
Charity name: MAYFORD ATHLETIC FOOTBALL CLUB
Charity registration number: 1113168
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the Club is to provide a safe environment for association football and arrange social activities for its members regardless of gender, race, religion or ability. The club also aims to promote football and sport as a means of enhancing health education, learning opportunities and local community involvement, with young people acquiring sporting and personal skills from which they will derive lifelong benefits, self-respect, self-esteem, self-confidence, integrity and respect for others. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The key activities undertaken by the Club includes: 1. Providing football training for club members in a safe environment covering premises, kits, coaching and relevant accessories. 2. Enabling members to register with appropriate league to help them participate in league matches. 3. Appropriate training for coaches, members, trustees and volunteers to support day to day functioning of the club. 4. Ongoing administration and financial control for the club. 5. Ensuring compliance with guidance set out by football association, leagues, charities commission and other health, safety & safeguarding requirements. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees to the Club have signed the Trustee Eligibility Declaration. Read and understood the Charity Commission’s safeguarding guidance. Carried out all trustee eligibility checks the law requires and based on those |
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checks are satisfied that the people acting as trustees are both eligible and suitable to act as trustees of this charity.
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Declared to comply with their responsibilities as trustees - these are set out in the Charity Commission ‘ ’
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guidance The essential trustee (CC3) .
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Report from Mr Geoff Newman (Chairman) at Club’s AGM on09th December 2023 The MAFC DNA has been created – putting the “MAFC Player” at the centre of everything we do. We have approximately 320 members with the Club. Financially we are in a good position. We run two major social events per year – the tournament and fireworks. Café running super well, excellent feedback from various sources MAFC Ref academy now providing good quality referees. Pitches have seen a massive improvement in condition this year due |
| to continued investment in this program (including verti-draining). Report from Mr. Jorge Geddes (Club Secretary) at Club’s AGM on 09th December 2023 We are compliant with FA, thank you to the coaches for smooth running of this. We have 24 teams registered with the FA from under 7 through to under 17. We have also recently set up a “Special Educational Needs” team which train on a Saturday morning. Yellow and red cards are for the parents to pay, not the club. £12.50 for yellow and £15.00 for red. Infrastructure funding – the FA have shown interest in investing in maintenance and floodlights. |
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Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
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| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Strong financial position with a healthy cash balance in our current account and reserves. Membership is strong and known ongoing revenue generating streams (membership, tournament income, club shop, etc.). Investment is being made into our facilities (e.g., pitch maintenance). Profit during the financial year of £17,394 – which will be reinvested in the Club. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity’s policy is to retain reserves enough to meet any immediate requirements of the charity while setting aside enough funds for longer term projects and plans. As per this policy, club is keeping a Reserve of £16,000 (=6 months of lease + 30% of membership fee + 6% buffer). |
| Amount of reserves held | Para 1.22 | £19,795 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No such uncertainties identified. |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Club Constitution (amended 23 January 2018) |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by adult members attending the annual general meeting to serve for a period of 1 year. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
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| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | MAYFORD ATHLETIC FOOTBALL CLUB |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1113168 |
| Charity’s principal address | The Mayford Centre Smarts Heath Road Woking Surrey GU22 0PP |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
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| Geoff Newman | Chairman | Majority of club members at AGM |
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| Joseph Wilson | Treasurer | 09 July 2023 | Majority of club members at AGM |
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| Jorge Geddes | Secretary | 13 June 2022 | Majority of club members at AGM |
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| Darren Southgate | Trustee | 28 November 2023 | Majority of club members at AGM |
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| Nigel King | Trustee | Majority of club members at AGM |
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| Terry Marsh | Trustee | Majority of club members at AGM |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Mr Geoff Newman Full name(s) Mr Joseph Wilson Position (eg Secretary, Treasurer Chairman Chair, etc) Date 20/04/2024
Charity Name
CC16a
No (if any) 1113168
Mayford Athletic Football Club
Receipts and payments accounts
Period start date 6/1/2022
Period end date 5/31/2023
For the period from
To
Section A Receipts and payments
Unrestricted Restricted Endowment funds funds funds
Total funds Last year
| Section A Receipts and payments Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year |
|---|---|---|---|---|
| A1 Receipts 58,782 TOURNAMENT INCOME 11,604 SOCIAL EVENTS 4,741 PITCH & HALL HIRE 500 KITCHEN & MERCHANDISE SALES 5,918 HMRC GIFT AID 22,208 BANK INTEREST OTHER 9,026 3,176 115,955 - - Sub total - Total receipts 115,955 to the nearest £ REGISTRATIONS AND COACHING INCOME SPONSORSHIPS, DONATIONS & GRANTS AGE GROUP DIRECT FUNDING RECEIVED Sub total(Gross income for AR) A2 Asset and investment sales, (see table). |
to the nearest £ - - - - - - - - - - - - - |
to the nearest £ - - - - - - - - - - - - - |
to the nearest £ 58,782 11,604 - 4,741 500 5,918 22,208 - 9,026 3,176 115,955 - - - 115,955 |
to the nearest £ |
| 56,585 | ||||
| 2,935 | ||||
| 873 | ||||
| 1,736 | ||||
| 750 | ||||
| 5,672 | ||||
| 6,447 | ||||
| 74,999 | ||||
| - | ||||
| - | ||||
| - | - | 115,955 | 74,999 |
| A3 Payments LEAGUE AFFILIATION 2,733 PITCH MAINTENANCE 19,011 PITCH HIRE 13,997 PLAYERS KIT 12,000 TRAINING EXPENSES & COURSES 2,546 ANNUAL TOURNAMENT EXPENSES 7,692 INSURANCE 914 RENT & UTILITIES 6,452 SOCIAL EVENTS 4,380 KITCHEN & MERCHANDISE 0 0 CHILD PROTECTION/ CRB 1,071 2,281 CLUB HEALTH & SAFETY 74 COACHES KITS & OTHER 0 FOOTBALL ACCESSORIES 430 ADMINISTRATION 806 IT 4,377 MEMBERSHIP REIMBURSEMENTS 596 OTHER 311 AGE GROUP DIRECT EXPENDITURE 18,890 Sub total 98,561 STATIONERY/ PLAYER PROMO/ WEB SITE BUILDING & OTHER CLUB MAINTENANCE |
A3 Payments LEAGUE AFFILIATION 2,733 PITCH MAINTENANCE 19,011 PITCH HIRE 13,997 PLAYERS KIT 12,000 TRAINING EXPENSES & COURSES 2,546 ANNUAL TOURNAMENT EXPENSES 7,692 INSURANCE 914 RENT & UTILITIES 6,452 SOCIAL EVENTS 4,380 KITCHEN & MERCHANDISE 0 0 CHILD PROTECTION/ CRB 1,071 2,281 CLUB HEALTH & SAFETY 74 COACHES KITS & OTHER 0 FOOTBALL ACCESSORIES 430 ADMINISTRATION 806 IT 4,377 MEMBERSHIP REIMBURSEMENTS 596 OTHER 311 AGE GROUP DIRECT EXPENDITURE 18,890 Sub total 98,561 STATIONERY/ PLAYER PROMO/ WEB SITE BUILDING & OTHER CLUB MAINTENANCE |
- - - - - - - - - - - - - - - - - - - - - - - |
- - - - - - - - - - - - - - - - - - - - - - - |
2,733 19,011 13,997 12,000 2,546 7,692 914 6,452 4,380 - - 1,071 2,281 74 - 430 806 4,377 596 311 18,890 - 98,561 |
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|---|---|---|---|---|---|
| LEAGUE AFFILIATION | 2,733 | - | - | 2,733 | 1,319 |
| PITCH MAINTENANCE | 19,011 | - | - | 19,011 | 16,293 |
| PITCH HIRE | 13,997 | - | - | 13,997 | 13,050 |
| PLAYERS KIT | 12,000 | - | - | 12,000 | 10,922 |
| TRAINING EXPENSES & COURSES | 2,546 | - | - | 2,546 | 2,395 |
| ANNUAL TOURNAMENT EXPENSES | 7,692 | - | - | 7,692 | 120 |
| INSURANCE | 914 | - | - | 914 | 907 |
| RENT & UTILITIES | 6,452 | - | - | 6,452 | 6,202 |
| SOCIAL EVENTS | 4,380 | - | - | 4,380 | 6,748 |
| KITCHEN & MERCHANDISE | 0 | - | - | - | |
| STATIONERY/ PLAYER PROMO/ WEB SITE |
0 | - | - | - | 573 |
| CHILD PROTECTION/ CRB | 1,071 | - | - | 1,071 | 150 |
| BUILDING & OTHER CLUB MAINTENANCE |
2,281 | - | - | 2,281 | 9,465 |
| CLUB HEALTH & SAFETY | 74 | - | - | 74 | 1,983 |
| COACHES KITS & OTHER | 0 | - | - | - | 2,920 |
| FOOTBALL ACCESSORIES | 430 | - | - | 430 | 1,191 |
| ADMINISTRATION | 806 | - | - | 806 | 1,396 |
| IT | 4,377 | - | - | 4,377 | 200 |
| MEMBERSHIP REIMBURSEMENTS | 596 | - | - | 596 | 1,678 |
| OTHER | 311 | - | - | 311 | 1,836 |
| AGE GROUP DIRECT EXPENDITURE | 18,890 | - | - | 18,890 | 16,713 |
| - | - | - | - | ||
| **Sub total ** | 98,561 | - | - | 98,561 | 96,061 |
| A4 Asset and investment purchases, (see table) |
- - - |
- - - |
- - - |
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| - | - | - | - | |||
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| **Sub total ** | - | - | - | - | - |
| Total payments 98,561 | - | - | 98,561 | 96,061 | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Net of receipts/(payments) 17,394 | - | - | 17,394 | - 21,063 | ||||||||
| A5 | Transfers between funds - |
- | - | - | - | |||||||
| A6 | Cash funds last year end 31,489 |
- | - | 31,489 | 52,552 | |||||||
| Cash funds this year end 48,883 | - | - | 48,883 | 31,489 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Cash funds in current accounts Transferred to Reserve Account Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 29,089 19,795 - 48,884 Agreement Error to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
to nearest £ - - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
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Signed by one or two trustees on behalf of all the trustees
Signature
Date of Print Name approval
Geoff Newman
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Mayford Athletic Football Club On accounts for the year ended 31 May 2023 Charity no (If any) 113168 Set out on pages I report to the trustees on my examination of the accounts of the above charityllhe Trust"} for the year ended 31 105 12023. Responsibilities and basis of report As the chartty's trustees, you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 ('the Ad.). I report in reSFeGt of my examination of the Trust's auntS carried out under sec*ion 145 ofthe 2011 Act and in carrying out my examination, I have followed all the apICable Directions given by the Charity Commission under section 145(5}(b) of the Act. Independent I have completed my examination. I confim that no matenal matters have èxaminèes statèment come to my 2ttention in connection with the examination which gives me cause to believe that in. any material resped.. the accounting records were not kept in accordance with section 130 of the Charrties Act, or the accounts did nol accord with the accounting records., or the accourrts did not comply with the applicable requirements conceming the foTh and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that Ihe accounts give a 'ttue and fair. view which is nol a matter considered as part of an independent examination. I have no concems and have Come across no other matters in conneGtion with the examination to which attention should be drawn in this report in order to enable a proper understanding of Ihe accounts to be reached Sign. LL-- Date: 0610412024 Name: Sachin Sureka Relevant professional qualificationls} or body (if any): Executive Education- INSEAD Masters in Business Administration- SPJIMR, INDIA Address: 90 Pangboum Drive Stanmore HA7 4RB IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32, Independent examination of charity accounts.. directions and guidan for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018