REGISTERED COMPANY NUMBER: 05357889 (England and Wales) REGISTERED CHARITY NUMBER: 1112751
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021
FOR SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK
Bromley Clackett Limited 76 Aldwick Road Bognor Regis West Sussex PO21 2PE
SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK
CONTENTS OF THE FINANCIAL STATEMENTS For The Year Ended 31st March 2021
| Page | |
|---|---|
| Report of the Trustees | 1 |
| Independent Examiner's Report | 2 |
| Statement of Financial Activities | 3 |
| Balance Sheet | 4 to 5 |
| Notes to the Financial Statements | 6 to 11 |
| Detailed Statement of Financial Activities | 12 |
SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK
REPORT OF THE TRUSTEES
For The Year Ended 31st March 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
05357889 (England and Wales)
Registered Charity number
1112751
Registered office
Portsmouth Guildhall Guildhall Square Portsmouth Hampshire PO1 2AB
Trustees
A Porter B M Porter M C Shorrocks G T Jones C Canessa - appointed 19.8.20
Independent examiner
Bromley Clackett Limited 76 Aldwick Road Bognor Regis West Sussex PO21 2PE
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
OBJECTIVES AND ACTIVITIES
Objectives and aims
To promote for the benefit of residents in housing association homes across South East Hampshire and the surrounding areas, without distinction of sex, sexual orientation, race, political, religious or other opinions, by associating together the said inhabitants and the Local Authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and other leisure time occupations with the objects of improving the conditions of life of the said inhabitants.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
............................................. B M Porter - Trustee
Page 1
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK
I report on the accounts of the company for the year ended 31st March 2021, which are set out on pages three to eleven.
Responsibilities and basis of report
As the charity's trustees (and also the directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independant examination, I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
-
that accounting records were not kept as required by section 386 of the Companies Act 2006; or
-
that the accounts do not accord with those records; or
-
that the accounts do not comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland; or
-
that there is further information needed for a proper understanding of the accounts.
Independent examiner's statement
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention.
Mrs S Trimmer FCCA Bromley Clackett Limited 76 Aldwick Road Bognor Regis West Sussex PO21 2PE
Date: .............................................
Page 2
SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK
STATEMENT OF FINANCIAL ACTIVITIES For The Year Ended 31st March 2021
| Unrestricted funds Restricted funds Notes £ £ INCOMING RESOURCES Incoming resources from generated funds Voluntary income - 41,214 RESOURCES EXPENDED Charitable activities Charitable activities 495 37,932 NET INCOMING/(OUTGOING) RESOURCES BEFORE TRANSFERS (495) 3,282 Gross transfers between funds 8 39 (39) Net incoming/(outgoing) resources (456) 3,243 RECONCILIATION OF FUNDS Total funds brought forward 1,242 63,477 TOTAL FUNDS CARRIED FORWARD 786 66,720 |
31.3.21 Total funds £ 41,214 38,427 2,787 - 2,787 64,719 67,506 |
31.3.20 Total funds £ 118,529 111,046 |
|---|---|---|
| 7,483 - |
||
| 7,483 57,236 |
||
| 64,719 |
The notes form part of these financial statements
Page 3
SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK
BALANCE SHEET At 31st March 2021
| Unrestricted funds Restricted funds Notes £ £ FIXED ASSETS Tangible assets 5 412 - CURRENT ASSETS Debtors 6 - 180 Cash at bank and in hand 1,604 76,974 1,604 77,154 CREDITORS Amounts falling due within one year 7 (1,230) (10,434) NET CURRENT ASSETS 374 66,720 TOTAL ASSETS LESS CURRENT LIABILITIES 786 66,720 NET ASSETS 786 66,720 FUNDS 8 Unrestricted funds Restricted funds TOTAL FUNDS |
31.3.21 Total funds £ 412 180 78,578 78,758 (11,664) 67,094 67,506 67,506 786 66,720 67,506 |
31.3.20 Total funds £ 869 2,455 63,027 65,482 (1,632) 63,850 64,719 64,719 1,242 63,477 64,719 |
|---|---|---|
The notes form part of these financial statements
continued...
Page 4
SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK
BALANCE SHEET - CONTINUED At 31st March 2021
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to charitable small companies and with the Financial Reporting Standard for Smaller Entities (effective January 2015).
The financial statements were approved by the Board of Trustees on ............................................. and were signed on its behalf by:
.............................................
B M Porter -Trustee
The notes form part of these financial statements
Page 5
SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK
NOTES TO THE FINANCIAL STATEMENTS For The Year Ended 31st March 2021
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery etc - 50% on cost and at varying rates on cost
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
2. NET INCOMING/(OUTGOING) RESOURCES
Net resources are stated after charging/(crediting):
| 31.3.21 | 31.3.20 | |
|---|---|---|
| £ | £ | |
| Depreciation - owned assets | 721 | 2,020 |
| Surplus on disposal of fixed asset | (225) | - |
| Other pension costs | 1,439 | 3,110 |
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SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For The Year Ended 31st March 2021
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31st March 2021 nor for the year ended 31st March 2020 .
Trustees' expenses
In the year ended 31st March 2021, Trustees' were reimbursed travelling expenses of nil (2020: £49). These expenses are included within travel and subsistence in the detailed statement of financial activities.
4. STAFF COSTS
| Wages and salaries Other pension costs The average monthly number of employees during the year was as follows: Charitable activities |
31.3.21 £ 24,171 1,439 25,610 31.3.21 1 |
31.3.20 £ 60,738 3,110 |
|---|---|---|
| 63,848 | ||
| 31.3.20 4 |
No employees received emoluments in excess of £60,000.
5. TANGIBLE FIXED ASSETS
| TANGIBLE FIXED ASSETS | |
|---|---|
| Plant and | |
| machinery etc | |
| £ | |
| COST | |
| At 1st April 2020 | 38,253 |
| Additions | 464 |
| Disposals | (999) |
| At 31st March 2021 | 37,718 |
| DEPRECIATION | |
| At 1st April 2020 | 37,384 |
| Charge for year | 721 |
| Eliminated on disposal | (799) |
| At 31st March 2021 | 37,306 |
| NET BOOK VALUE | |
| At 31st March 2021 | 412 |
| At 31st March 2020 | 869 |
Page 7
SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For The Year Ended 31st March 2021
6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 31.3.21 £ Trade debtors 180 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.21 £ Bank loans and overdrafts 10,433 Trade creditors 2 Other creditors 1,229 11,664 MOVEMENT IN FUNDS Net movement Transfers At 1.4.20 in funds between funds At £ £ £ Unrestricted funds Operational Running Costs 372 - - Fixed asset designated fund 870 (495) 39 1,242 (495) 39 Restricted funds Big Lottery Fund 27,085 (11,249) (15,836) Broadlaw Community Centre 11,940 2,974 (8,914) St Mary's 12,995 (6,247) (2,748) Spithead (1,491) (1,533) 3,024 Contingency 9,648 22,637 20,044 Moneybarn Project 3,300 (3,300) - Lottery Refund - - 4,391 63,477 3,282 (39) TOTAL FUNDS 64,719 2,787 - |
31.3.20 £ 2,455 31.3.20 £ - 402 1,230 |
|---|---|
| 1,632 | |
| 31.3.21 £ 372 414 |
|
| 786 - 6,000 4,000 - 52,329 - 4,391 |
|
| 66,720 | |
| 67,506 |
7.
8. MOVEMENT IN FUNDS
Page 8
SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For The Year Ended 31st March 2021
8. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement in | |
|---|---|---|---|
| resources | expended | funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| Fixed asset designated fund | - | (495) | (495) |
| Restricted funds | |||
| Big Lottery Fund | 3,337 | (14,586) | (11,249) |
| Broadlaw Community Centre | 12,704 | (9,730) | 2,974 |
| St Mary's | 2,311 | (8,558) | (6,247) |
| Spithead | 223 | (1,756) | (1,533) |
| Contingency | 22,639 | (2) | 22,637 |
| Moneybarn Project | - | (3,300) | (3,300) |
| 41,214 | (37,932) | 3,282 | |
| TOTAL FUNDS | 41,214 | (38,427) | 2,787 |
Comparatives for movement in funds
| Net movement Transfers At 1.4.19 in funds between funds At £ £ £ Unrestricted Funds Operational Running Costs 1,022 (650) - Fixed asset designated fund 2,882 (2,012) - 3,904 (2,662) - Restricted Funds Big Lottery Fund 19,995 7,090 - Broadlaw Community Centre 17,575 (980) (4,655) St Mary's 6,017 6,980 - Spithead (706) (787) - Contingency 6,877 165 2,606 Unit 3 Grants 1,631 975 (2,606) BCC Skills Cafe 1,943 (6,598) 4,655 Moneybarn Project - 3,300 - 53,332 10,145 - TOTAL FUNDS 57,236 7,483 - |
31.3.20 £ 372 870 1,242 27,085 11,940 12,997 (1,493) 9,648 - - 3,300 63,477 64,719 |
|---|---|
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SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For The Year Ended 31st March 2021
8. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement in | |
|---|---|---|---|
| resources | expended | funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| Operational Running Costs | - | (650) | (650) |
| Fixed asset designated fund | - | (2,012) | (2,012) |
| - | (2,662) | (2,662) | |
| Restricted funds | |||
| Big Lottery Fund | 87,487 | (80,397) | 7,090 |
| Broadlaw Community Centre | 7,964 | (8,944) | (980) |
| St Mary's | 12,778 | (5,798) | 6,980 |
| Spithead | 5,735 | (6,522) | (787) |
| Contingency | 200 | (35) | 165 |
| Unit 3 Grants | 975 | - | 975 |
| Moneybarn Project | 3,390 | (90) | 3,300 |
| BCC Skills Cafe | - | (6,598) | (6,598) |
| 118,529 | (108,384) | 10,145 | |
| TOTAL FUNDS | 118,529 | (111,046) | 7,483 |
A current year 12 months and prior year 12 months combined position is as follows:
| Net movement Transfers At 1.4.19 in funds between funds At £ £ £ Unrestricted funds Operational Running Costs 1,022 (650) - Fixed asset designated fund 2,882 (2,507) 39 Restricted funds Big Lottery Fund 19,995 (4,159) (15,836) Broadlaw Community Centre 17,575 1,994 (13,569) St Mary's 6,017 733 (2,748) Spithead (706) (2,320) 3,024 Contingency 6,877 22,802 22,650 Unit 3 Grants 1,631 975 (2,606) BCC Skills Cafe 1,943 (6,598) 4,655 Lottery Refund - - 4,391 53,332 13,427 (39) TOTAL FUNDS 57,236 10,270 - |
31.3.21 £ 372 414 - 6,000 4,002 (2) 52,329 - - 4,391 66,720 67,506 |
|---|---|
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SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For The Year Ended 31st March 2021
8. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement in | |
|---|---|---|---|
| resources | expended | funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| Operational Running Costs | - | (650) | (650) |
| Fixed asset designated fund | - | (2,507) | (2,507) |
| - | (3,157) | (3,157) | |
| Restricted funds | |||
| Big Lottery Fund | 90,824 | (94,983) | (4,159) |
| Broadlaw Community Centre | 20,668 | (18,674) | 1,994 |
| St Mary's | 15,089 | (14,356) | 733 |
| Spithead | 5,958 | (8,278) | (2,320) |
| Contingency | 22,839 | (37) | 22,802 |
| Unit 3 Grants | 975 | - | 975 |
| Moneybarn Project | 3,390 | (3,390) | - |
| BCC Skills Cafe | - | (6,598) | (6,598) |
| 159,743 | (146,316) | 13,427 | |
| TOTAL FUNDS | 159,743 | (149,473) | 10,270 |
The fixed asset designated fund represents restricted funds used for the purchase of tangible fixed assets in circumstances where there is no restriction as to the use of the assets after acquisition and is reflected by a transfer between the funds. The designated fund is reduced by the amount of depreciation charged in respect of these assets.
Page 11
SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
For The Year Ended 31st March 2021
| INCOMING RESOURCES Voluntary income Donations & other income Grants Total incoming resources RESOURCES EXPENDED Support costs Management Wages Pensions Insurance Light and heat Telephone Postage and stationery Advertising Sundries Rates & water Travel & subsistence Subscriptions IT & website Activities Training & courses Accountancy Consultancy Office rent Repairs & renewals Fixtures & fitts depreciation Computer equip depreciation Loss on sale of tangible fixed assets Total resources expended Net income |
31.3.21 £ 11,307 29,907 41,214 41,214 24,171 1,439 1,092 471 1,196 182 - 1,457 191 1,141 250 313 178 - 1,320 3,339 840 352 564 156 (225) 38,427 38,427 2,787 |
31.3.20 £ 93,093 25,436 |
|---|---|---|
| 118,529 | ||
| 118,529 60,738 3,110 1,900 1,636 2,094 562 550 3,802 701 2,544 663 294 25,295 372 1,291 - 3,072 402 1,325 695 - |
||
| 111,046 | ||
| 111,046 | ||
| 7,483 |
This page does not form part of the statutory financial statements
Page 12