# **REGISTERED COMPANY NUMBER: 05357889 (England and Wales) REGISTERED CHARITY NUMBER: 1112751**
## **REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021**
## **FOR SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK**
Bromley Clackett Limited 76 Aldwick Road Bognor Regis West Sussex PO21 2PE
**SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK**
**CONTENTS OF THE FINANCIAL STATEMENTS For The Year Ended 31st March 2021**
||Page|
|---|---|
|Report of the Trustees|1|
|Independent Examiner's Report|2|
|Statement of Financial Activities|3|
|Balance Sheet|4 to 5|
|Notes to the Financial Statements|6 to 11|
|Detailed Statement of Financial Activities|12|
## **SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK**
## **REPORT OF THE TRUSTEES**
## **For The Year Ended 31st March 2021**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Company number**
05357889 (England and Wales)
## **Registered Charity number**
1112751
## **Registered office**
Portsmouth Guildhall Guildhall Square Portsmouth Hampshire PO1 2AB
## **Trustees**
A Porter B M Porter M C Shorrocks G T Jones C Canessa - appointed 19.8.20
## **Independent examiner**
Bromley Clackett Limited 76 Aldwick Road Bognor Regis West Sussex PO21 2PE
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
To promote for the benefit of residents in housing association homes across South East Hampshire and the surrounding areas, without distinction of sex, sexual orientation, race, political, religious or other opinions, by associating together the said inhabitants and the Local Authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and other leisure time occupations with the objects of improving the conditions of life of the said inhabitants.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
............................................. B M Porter - Trustee
Page 1
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK**
I report on the accounts of the company for the year ended 31st March 2021, which are set out on pages three to eleven.
## **Responsibilities and basis of report**
As the charity's trustees (and also the directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independant examination, I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
1. that accounting records were not kept as required by section 386 of the Companies Act 2006; or
2. that the accounts do not accord with those records; or
3. that the accounts do not comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland; or
4. that there is further information needed for a proper understanding of the accounts.
## **Independent examiner's statement**
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention.
Mrs S Trimmer FCCA Bromley Clackett Limited 76 Aldwick Road Bognor Regis West Sussex PO21 2PE
Date: .............................................
Page 2
## **SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK**
## **STATEMENT OF FINANCIAL ACTIVITIES For The Year Ended 31st March 2021**
|Unrestricted
funds Restricted funds
Notes
£
£
**INCOMING RESOURCES**
**Incoming resources from generated funds**
Voluntary income
-
41,214
**RESOURCES EXPENDED**
**Charitable activities**
Charitable activities
495
37,932
**NET INCOMING/(OUTGOING) RESOURCES**
**BEFORE TRANSFERS**
(495)
3,282
**Gross transfers between funds**
8
39
(39)
**Net incoming/(outgoing) resources**
(456)
3,243
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
1,242
63,477
**TOTAL FUNDS CARRIED FORWARD**
786
66,720|31.3.21
Total
funds
£
41,214
38,427
2,787
-
2,787
64,719
67,506|31.3.20
Total
funds
£
118,529
111,046|
|---|---|---|
|||7,483
-|
|||7,483
57,236|
|||64,719|
The notes form part of these financial statements
Page 3
## **SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK**
## **BALANCE SHEET At 31st March 2021**
|Unrestricted
funds Restricted funds
Notes
£
£
**FIXED ASSETS**
Tangible assets
5
412
-
**CURRENT ASSETS**
Debtors
6
-
180
Cash at bank and in hand
1,604
76,974
1,604
77,154
**CREDITORS**
Amounts falling due within one year
7
(1,230)
(10,434)
**NET CURRENT ASSETS**
374
66,720
**TOTAL ASSETS LESS CURRENT LIABILITIES**
786
66,720
**NET ASSETS**
786
66,720
**FUNDS**
8
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|31.3.21
Total
funds
£
412
180
78,578
78,758
(11,664)
67,094
67,506
67,506
786
66,720
67,506|31.3.20
Total
funds
£
869
2,455
63,027
65,482
(1,632)
63,850
64,719
64,719
1,242
63,477
64,719|
|---|---|---|
The notes form part of these financial statements
continued...
Page 4
## **SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK**
## **BALANCE SHEET - CONTINUED At 31st March 2021**
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to charitable small companies and with the Financial Reporting Standard for Smaller Entities (effective January 2015).
The financial statements were approved by the Board of Trustees on ............................................. and were signed on its behalf by:
.............................................
B M Porter -Trustee
The notes form part of these financial statements
Page 5
**SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK**
## **NOTES TO THE FINANCIAL STATEMENTS For The Year Ended 31st March 2021**
## **1. ACCOUNTING POLICIES**
## **Accounting convention**
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
## **Incoming resources**
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
## **Resources expended**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery etc - 50% on cost and at varying rates on cost
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Pension costs and other post-retirement benefits**
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
## **2. NET INCOMING/(OUTGOING) RESOURCES**
Net resources are stated after charging/(crediting):
||31.3.21|31.3.20|
|---|---|---|
||£|£|
|Depreciation - owned assets|721|2,020|
|Surplus on disposal of fixed asset|(225)|-|
|Other pension costs|1,439|3,110|
Page 6
**SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK**
## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For The Year Ended 31st March 2021**
## **3. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31st March 2021 nor for the year ended 31st March 2020 .
## **Trustees' expenses**
In the year ended 31st March 2021, Trustees' were reimbursed travelling expenses of nil (2020: £49). These expenses are included within travel and subsistence in the detailed statement of financial activities.
## **4. STAFF COSTS**
|Wages and salaries
Other pension costs
The average monthly number of employees during the year was as follows:
Charitable activities|31.3.21
£
24,171
1,439
25,610
31.3.21
1|31.3.20
£
60,738
3,110|
|---|---|---|
|||63,848|
|||31.3.20
4|
No employees received emoluments in excess of £60,000.
## **5. TANGIBLE FIXED ASSETS**
|**TANGIBLE FIXED ASSETS**||
|---|---|
||Plant and|
||machinery etc|
||£|
|**COST**||
|At 1st April 2020|38,253|
|Additions|464|
|Disposals|(999)|
|At 31st March 2021|37,718|
|**DEPRECIATION**||
|At 1st April 2020|37,384|
|Charge for year|721|
|Eliminated on disposal|(799)|
|At 31st March 2021|37,306|
|**NET BOOK VALUE**||
|At 31st March 2021|412|
|At 31st March 2020|869|
Page 7
**SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK**
## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For The Year Ended 31st March 2021**
## **6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|31.3.21
£
Trade debtors
180
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
31.3.21
£
Bank loans and overdrafts
10,433
Trade creditors
2
Other creditors
1,229
11,664
**MOVEMENT IN FUNDS**
Net movement
Transfers
At 1.4.20
in funds
between funds
At
£
£
£
**Unrestricted funds**
Operational Running Costs
372
-
-
Fixed asset designated fund
870
(495)
39
1,242
(495)
39
**Restricted funds**
Big Lottery Fund
27,085
(11,249)
(15,836)
Broadlaw Community Centre
11,940
2,974
(8,914)
St Mary's
12,995
(6,247)
(2,748)
Spithead
(1,491)
(1,533)
3,024
Contingency
9,648
22,637
20,044
Moneybarn Project
3,300
(3,300)
-
Lottery Refund
-
-
4,391
63,477
3,282
(39)
**TOTAL FUNDS**
64,719
2,787
-|31.3.20
£
2,455
31.3.20
£
-
402
1,230|
|---|---|
||1,632|
||31.3.21
£
372
414|
||786
-
6,000
4,000
-
52,329
-
4,391|
||66,720|
||67,506|
## **7.**
## **8. MOVEMENT IN FUNDS**
Page 8
**SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK**
## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For The Year Ended 31st March 2021**
## **8. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement in|
|---|---|---|---|
||resources|expended|funds|
||£|£|£|
|**Unrestricted funds**||||
|Fixed asset designated fund|-|(495)|(495)|
|**Restricted funds**||||
|Big Lottery Fund|3,337|(14,586)|(11,249)|
|Broadlaw Community Centre|12,704|(9,730)|2,974|
|St Mary's|2,311|(8,558)|(6,247)|
|Spithead|223|(1,756)|(1,533)|
|Contingency|22,639|(2)|22,637|
|Moneybarn Project|-|(3,300)|(3,300)|
||41,214|(37,932)|3,282|
|**TOTAL FUNDS**|41,214|(38,427)|2,787|
## **Comparatives for movement in funds**
|Net movement
Transfers
At 1.4.19
in funds
between funds
At
£
£
£
**Unrestricted Funds**
Operational Running Costs
1,022
(650)
-
Fixed asset designated fund
2,882
(2,012)
-
3,904
(2,662)
-
**Restricted Funds**
Big Lottery Fund
19,995
7,090
-
Broadlaw Community Centre
17,575
(980)
(4,655)
St Mary's
6,017
6,980
-
Spithead
(706)
(787)
-
Contingency
6,877
165
2,606
Unit 3 Grants
1,631
975
(2,606)
BCC Skills Cafe
1,943
(6,598)
4,655
Moneybarn Project
-
3,300
-
53,332
10,145
-
**TOTAL FUNDS**
57,236
7,483
-|31.3.20
£
372
870
1,242
27,085
11,940
12,997
(1,493)
9,648
-
-
3,300
63,477
64,719|
|---|---|
Page 9
**SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK**
## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For The Year Ended 31st March 2021**
## **8. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement in|
|---|---|---|---|
||resources|expended|funds|
||£|£|£|
|**Unrestricted funds**||||
|Operational Running Costs|-|(650)|(650)|
|Fixed asset designated fund|-|(2,012)|(2,012)|
||-|(2,662)|(2,662)|
|**Restricted funds**||||
|Big Lottery Fund|87,487|(80,397)|7,090|
|Broadlaw Community Centre|7,964|(8,944)|(980)|
|St Mary's|12,778|(5,798)|6,980|
|Spithead|5,735|(6,522)|(787)|
|Contingency|200|(35)|165|
|Unit 3 Grants|975|-|975|
|Moneybarn Project|3,390|(90)|3,300|
|BCC Skills Cafe|-|(6,598)|(6,598)|
||118,529|(108,384)|10,145|
|**TOTAL FUNDS**|118,529|(111,046)|7,483|
|||||
A current year 12 months and prior year 12 months combined position is as follows:
|Net movement
Transfers
At 1.4.19
in funds
between funds
At
£
£
£
**Unrestricted funds**
Operational Running Costs
1,022
(650)
-
Fixed asset designated fund
2,882
(2,507)
39
**Restricted funds**
Big Lottery Fund
19,995
(4,159)
(15,836)
Broadlaw Community Centre
17,575
1,994
(13,569)
St Mary's
6,017
733
(2,748)
Spithead
(706)
(2,320)
3,024
Contingency
6,877
22,802
22,650
Unit 3 Grants
1,631
975
(2,606)
BCC Skills Cafe
1,943
(6,598)
4,655
Lottery Refund
-
-
4,391
53,332
13,427
(39)
**TOTAL FUNDS**
57,236
10,270
-|31.3.21
£
372
414
-
6,000
4,002
(2)
52,329
-
-
4,391
66,720
67,506|
|---|---|
Page 10
**SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK**
## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For The Year Ended 31st March 2021**
## **8. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement in|
|---|---|---|---|
||resources|expended|funds|
||£|£|£|
|**Unrestricted funds**||||
|Operational Running Costs|-|(650)|(650)|
|Fixed asset designated fund|-|(2,507)|(2,507)|
||-|(3,157)|(3,157)|
|**Restricted funds**||||
|Big Lottery Fund|90,824|(94,983)|(4,159)|
|Broadlaw Community Centre|20,668|(18,674)|1,994|
|St Mary's|15,089|(14,356)|733|
|Spithead|5,958|(8,278)|(2,320)|
|Contingency|22,839|(37)|22,802|
|Unit 3 Grants|975|-|975|
|Moneybarn Project|3,390|(3,390)|-|
|BCC Skills Cafe|-|(6,598)|(6,598)|
||159,743|(146,316)|13,427|
|**TOTAL FUNDS**|159,743|(149,473)|10,270|
The fixed asset designated fund represents restricted funds used for the purchase of tangible fixed assets in circumstances where there is no restriction as to the use of the assets after acquisition and is reflected by a transfer between the funds. The designated fund is reduced by the amount of depreciation charged in respect of these assets.
Page 11
**SOUTH EAST HAMPSHIRE COMMUNITY OUTLOOK**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES**
## **For The Year Ended 31st March 2021**
|**INCOMING RESOURCES**
**Voluntary income**
Donations & other income
Grants
**Total incoming resources**
**RESOURCES EXPENDED**
**Support costs**
**Management**
Wages
Pensions
Insurance
Light and heat
Telephone
Postage and stationery
Advertising
Sundries
Rates & water
Travel & subsistence
Subscriptions
IT & website
Activities
Training & courses
Accountancy
Consultancy
Office rent
Repairs & renewals
Fixtures & fitts depreciation
Computer equip depreciation
Loss on sale of tangible fixed assets
**Total resources expended**
**Net income**|31.3.21
£
11,307
29,907
41,214
41,214
24,171
1,439
1,092
471
1,196
182
-
1,457
191
1,141
250
313
178
-
1,320
3,339
840
352
564
156
(225)
38,427
38,427
2,787|31.3.20
£
93,093
25,436|
|---|---|---|
|||118,529|
|||118,529
60,738
3,110
1,900
1,636
2,094
562
550
3,802
701
2,544
663
294
25,295
372
1,291
-
3,072
402
1,325
695
-|
|||111,046|
|||111,046|
|||7,483|
This page does not form part of the statutory financial statements
Page 12