Trustees’ Annual Report for the period
From 01/07/2022 Period start date To 30/06/2023 Period end date
Charity name: Bromley Symphony Orchestra
Charity registration number: 1112117
Objectives and Activities
The objects of the charity are to advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals.
In presenting public concerts, the Orchestra seeks to educate, uplift and entertain a growing audience while developing the potential of semi-professional and amateur performers alike. We aim to present concerts of near-professional standard with a wide variety of repertoire.
The trustees are aware of the Charity Commission’s guidance on public benefit and take this into account when planning the projects and public activities of the Orchestra.
Achievements and Performance
Audience numbers dropped by one third last year (compared to pre-pandemic levels) so we increased our publicity efforts, and even had a mention on Radio 3 for our final concert.
We provided another interesting and attractive season of concerts, starting with Elgar’s Cello Concerto (performed by our principal cellist celebrating her 40[th] season with BSO) and Vaughan Williams’ Sinfonia Antartica, featuring female voices from local choirs, Sine Nomine Singers and the Bromley Youth Music Trust Adult Choir. Our most ambitious work was Mahler’s Sixth Symphony, a large-scale work rarely tackled by non-professional orchestras, with the colossal wooden mallet of fate constructed by our principal horn player. Our third concert featured a classical masterpiece, Beethoven’s ‘Pastoral’ 6th Symphony and a finalist from our centenary composers’ competition, followed by the violent passion of Tchaikovsky’s ‘Francesca da Rimini’. We ended this 4-concert season with Dvorak ‘Scherzo Capriccioso’, Delius violin concerto in a memorable performance by Michael Foyle, and another demanding work for the orchestra, the sixth symphony by Sibelius.
Financial Review
We needed to increase reserves this year from a low starting point of £ 4,869.
We focused on cost control while seeking additional funding (with successful grant applications to the Vaughan Williams Charitable Trust and the Delius Trust). The trustees formed a production company ‘BSO Concerts Ltd’ before rehearsals started for this season, in order to fund production costs with the benefit of OTR (orchestral tax relief). As a result of these measures, and increased voluntary donations from our members, and an increase in ticket revenue per concert, and over £2000 in one-time donations, we ended the year with reserves of £19,697.
The Constitution does not detail a reserve policy for the Orchestra. The treasurer aims to maintain a minimum reserve that would allow the funding of the next concert with typical expenses in case a planned concert must be cancelled with uninsured losses. A special reserve, typically funded by occasional bequests, may be held for specific projects as determined by the committee (and within the bounds of each bequest when restrictions are specified).
The principal sources of funds for the Orchestra are membership subscriptions and ticket revenue from concert tickets, with additional donations from patrons. This year, we also received a donation from the ESG Robinson Charitable Trust and were nominated to receive the closing balance of the Ripley Recitals Association.
Structure, Governance and Management
The governing document of the Orchestra is its revised Constitution dated May 2014.
The Orchestra is an unincorporated association
The management of (the Orchestra) shall be in the hands of a Committee consisting of the following Officers: a Chair, a Secretary, a Treasurer and a Librarian and at least four but no more than eight other members. The Officers and other Committee members shall be elected by and out of the Society's members at the AGM; the Officers shall hold office for three years and the Committee members shall hold office for one year and shall all be eligible for re ‑ election. The Committee ‑ shall have the power to co opt further members on to the Committee and to fill any vacancies arising during the year. The committee are the charity trustees.
Reference and Administrative details
| Charity name | Bromley Symphony Orchestra |
|---|---|
| Registered charity number | 1112117 |
| Charity’sprincipal address | 37 Clock House Road, Beckenham, Kent. BR3 4JS |
| Website | www.bromleysymphony.org |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Michael Ibbott | Chair | Appointed bymember vote | ||
| Caroline Marwood | Secretary | Appointed bycommittee vote | ||
| Peter Bruce | Treasurer | Appointed bymember vote | ||
| David Floyd | Librarian | Appointed bycommittee vote | ||
| JudyBrown | Appointed bymember vote | |||
| David Rodker | Appointed bymember vote | |||
| Rachel Dubourg | Appointed bymember vote | |||
| Marion Hitchcock | to 15/5/23 | Appointed bycommittee vote | ||
Funds held as custodian trustees on behalf of others
None.
Exemptions from disclosure
None.
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Peter Brancis Bruce Position (eg Secretary, Chair, etc)[Treasurer ] Date 15/12/2024
| Bromley Symphony Orchestra | Bromley Symphony Orchestra | Bromley Symphony Orchestra | Charity No | 1112117 | |
|---|---|---|---|---|---|
| Annual accounts for the year ended 30 June 2023 | |||||
| Statement of financial activities (including summary income and expenditure account) |
|||||
| Note: Income |
|||||
| Unrestricted Funds | Total |
Total (2022) |
|||
| General | Special | (2023) | |||
| £ | £ | £ | £ | ||
| 3a Donations and legacies |
18,961 | - | 18,961 | 16,629 | |
| 3b Concerts andperformances |
18,953 | - | 18,953 | 22,519 | |
| 3c Charitable activities |
1,727 | - | 1,727 | - | |
| 3d Investments |
- | - | - | 29 | |
| Other | - | - | - | - | |
| Expenditure Total |
39,641 | - | 39,641 | 39,177 | |
| 4a Concerts andperformances |
23,870 | - | 23,870 | 45,219 | |
| 4b Charitable activities |
943 | - | 943 | 1,516 | |
| Other | - | - | - | 0 | |
| Net income/(expenditure) Total |
24,813 | - | 24,813 | 46,735 | |
| 14,828 | - | 14,828 | (7,558) | ||
| Extraordinaryitems | - | - | - | - | |
| Transfers between funds | (2,360) | 2,360 | - | - | |
| Net movement in funds Reconciliation of funds: |
|||||
| 12,468 | 2,360 | 14,828 | (7,558) | ||
| Total funds brought forward | 2,229 | 2,640 | 4,869 | 12,427 | |
| Net movement | 12,468 | 2,360 | 14,828 | (7,558) | |
| Total funds carried forward | 14,697 | 5,000 | 19,697 | 4,869 | |
FRS102 Accounts 2022_23 final signed.xlsx
SOFA
Page 1 of 9
| Bromley Symphony Orchestra | Charity No | Charity No | 1112117 |
|---|---|---|---|
| Annual accounts for the year ended 30 June 2023 | |||
| Balance Sheet | |||
| Note: Fixed assets |
|||
| Balance as at 30 June | |||
| 2023 | 2022 | ||
| £ | £ | ||
| 6 Tangible assets |
- | - | |
| Total fixed assets Current assets |
- | - | |
| 7 Debtors & Prepayments |
17,573 | 6,678 | |
| Deposits paid | 200 | 200 | |
| 8 Cash at bank and in hand |
5,353 | 3,124 | |
| Total current assets | 23,126 | 10,002 | |
| 9 Creditors: amounts falling due within one year |
(3,429) | (5,133) | |
| Net current assets Total assets less current liabilities |
19,697 | 4,869 | |
| 19,697 | 4,869 | ||
| Creditors: amounts falling due after one year | - | - | |
| Provisions for liabilities | - | - | |
| Unrestricted funds: Total net assets Funds of the Charity |
|||
| 19,697 | 4,869 | ||
| General Reserve | 14,697.00 | 2,229.00 | |
| Special Reserve | 5,000.00 | 2,640.00 | |
| Total Unrestricted Funds Total funds |
19,697.00 | 4,869.00 | |
| 19,697.00 | 4,869.00 | ||
The notes to the accounts on pages 3 to 10 form part of the annual accounts of the charity.
| Signed on behalf of all the trustees/directors Date of approval |
Signed on behalf of all the trustees/directors Date of approval |
Signed on behalf of all the trustees/directors Date of approval |
|---|---|---|
| Saturday, 11 January 2025 | ||
| Print name | Peter Bruce |
FRS102 Accounts 2022_23 final signed.xlsx
B Sheet
Page 2 of 9
| Bromley Symphony Orchestra | Charity No |
1112117 |
|---|---|---|
| Annual accounts for the year ended 30 June 2023 | ||
| Notes to the Accounts | ||
| 1.1 Basis of accounting Note 1 Basis of preparation These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with: • Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005); • and with Accounting Standards; • and with the Charities Act. 1.2 Change in basis of accounting There has been no change to the accounting policies (valuation rules and methods of accounting) since last year. 1.3 Changes to previous accounts No changes have been made to accounts for previous years. |
||
| Note 2 Accounting policies These are included in the Statement of Financial Activities (SoFA) when: The following accounting policies have been applied by the charity: 2.1 Income Recognition of income 2.2 Expenditure and Liabilities • the charity becomes entitled to the resources; • the trustees are virtually certain they will receive the resources; and • the monetary value can be measured with sufficient reliability. Income with related expenditure Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA. Grants and donations Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources. Volunteer help The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report. Investment income This is included in the accounts when receivable. These are capitalised if they can be used for more than one year, and cost at least £300. They are valued at cost or a reasonable value on receipt. Liability recognition Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. Grants payable without performance conditions These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity. 2.3 Assets Tangible fixed assets for use by charity |
FRS102 Accounts 2022_23 final signed.xlsx
Page 3 of 9
Notes to the Accts
| Bromley Symphony Orchestra | Bromley Symphony Orchestra | Charity No | 1112117 | ||
|---|---|---|---|---|---|
| Annual accounts for the year ended 30 June 2023 | |||||
| Notes to the Accounts | |||||
| Members' subscriptions Patrons' donations Other donations Total Sale of tickets Programme sales Total Rehearsal refreshments Other income(grants) Total Bank interest received Total c) Income from charitable activities d) Investment income b) Concerts and Performances Note 3 Analysis of income Analysis a) Donations and legacies |
|||||
| Analysis | Thisyear | Lastyear | |||
| £ | £ | ||||
| Members' subscriptions | 15,811 | 15,280 | |||
| Patrons' donations | 905 | 1,133 | |||
| Other donations | 2,245 | 216 | |||
| - | - | ||||
| **Total ** | 18,961 | 16,629 | |||
| Sale of tickets | 18,232 | 21,594 | |||
| Programme sales | 721 | 925 | |||
| - | - | ||||
| **Total ** | 18,953 | 22,519 | |||
| Rehearsal refreshments | 127 | - |
|||
| Other income(grants) | 1,600 | - |
|||
| - | - | ||||
| **Total ** | 1,727 | - |
|||
| Bank interest received | - | 29 | |||
| - | - | ||||
| Total | - | 29 | |||
| Bromley Symphony Orchestra | Bromley Symphony Orchestra | Charity No | 1112117 | ||
|---|---|---|---|---|---|
| Annual accounts for the year ended 30 June 2023 | |||||
| Notes to the Accounts | |||||
| Members' subscriptions Patrons' donations Other donations Total Sale of tickets Programme sales Total Rehearsal refreshments Other income(grants) Total Bank interest received Total c) Income from charitable activities d) Investment income b) Concerts and Performances Note 3 Analysis of income Analysis a) Donations and legacies |
|||||
| Analysis | Thisyear | Lastyear | |||
| £ | £ | ||||
| Members' subscriptions | 15,811 | 15,280 | |||
| Patrons' donations | 905 | 1,133 | |||
| Other donations | 2,245 | 216 | |||
| - | - | ||||
| **Total ** | 18,961 | 16,629 | |||
| Sale of tickets | 18,232 | 21,594 | |||
| Programme sales | 721 | 925 | |||
| - | - | ||||
| **Total ** | 18,953 | 22,519 | |||
| Rehearsal refreshments | 127 | - |
|||
| Other income(grants) | 1,600 | - |
|||
| - | - | ||||
| **Total ** | 1,727 | - |
|||
| Bank interest received | - | 29 | |||
| - | - | ||||
| Total | - | 29 | |||
FRS102 Accounts 2022_23 final signed.xlsx
Page 4 of 9
Note 3
| Bromley Symphony Orchestra | Bromley Symphony Orchestra | Charity No | 1112117 | ||
|---|---|---|---|---|---|
| Annual accounts for the year ended 30 June 2023 | |||||
| Notes to the Accounts | |||||
| Hire of hall & related exps Conductors' fees Soloists' fees Professionals' fees Printing & advertising Instrument Hire Hire of music Box Office Incidental Expenses BSO Concerts Ltd commissioning fee Total Administration Workshop expenses Merchandise costs Total Note 4 Analysis of resources expended Analysis a) Concerts and Performances b) Charitable activities |
|||||
a) Concerts and Performances b) Charitable activities |
|||||
| Analysis | Thisyear | Lastyear | |||
| £ | £ | ||||
| Hire of hall & related exps | - | 16,074 | |||
| Conductors' fees | - | 12,135 | |||
| Soloists' fees | - | 3,900 | |||
| Professionals' fees | - | 6,750 | |||
| Printing & advertising | 543 | 857 | |||
| Instrument Hire | - | 1,860 | |||
| Hire of music | - | 2,512 | |||
| Box Office | 1,326 | 1,017 | |||
| Incidental Expenses | - | 114 | |||
| BSO Concerts Ltd commissioning fee | 22,001 | - | |||
| **Total ** | 23,870 | 45,219 | |||
| Administration | 943 | 1,516 | |||
| Workshop expenses | - | - | |||
| Merchandise costs | - | - | |||
| **Total ** | 943 | 1,516 |
FRS102 Accounts 2022_23 final signed.xlsx
Page 5 of 9
Note 4
Charity No 1112117
Bromley Symphony Orchestra
Annual accounts for the year ended 30 June 2023
Notes to the Accounts
Note 5 Details of certain items of expenditure
5.1 Trustee expenses
| 5.1 Trustee expenses | ||
|---|---|---|
| This year | Last year | |
| Number of trustees who were paid expenses | 2 | 3 |
| Nature of expenses reimbursed | Prior music hire, postage, BSO Concerts Ltd reg'n |
Music hire/postage, incidental concert cost |
| Total amount paid | £79 | £1,261 |
5.2 Fees for examination or audit of the accounts
| 5.2 Fees for examination or audit of the accounts | ||
|---|---|---|
| This year | Last year | |
| £ | £ | |
| Independent examiner’s or auditors' fees for reporting on the accounts | None | None |
| Other fees (for example: advice, consultancy, accountancy services) paid to the independent examiner or auditor |
None | None |
FRS102 Accounts 2022_23 final signed.xlsx
Page 6 of 9
Note 5
| Bromley Symphony Orchestra | Charity No | 1112117 | ||
|---|---|---|---|---|
| Annual accounts for the year ended 30 June 2023 | ||||
| Notes to the Accounts | ||||
| Basis Rate Brought forward Carried forward 6.2 Accumulated depreciation and impairment provisions Note 6 Tangible fixed assets 6.1 Cost or valuation Balance brought forward Additions Revaluations Disposals Balance carried forward Balance brought forward Depreciation charge for year Disposals Balance carried forward 6.3 Net book value |
||||
| Fixtures, fittings and equipment £ |
Total £ |
|||
| 1,043 | 1,043 | |||
| - | - | |||
| - | - | |||
| - | - | |||
| 1,043 | 1,043 | |||
| Straight Line | ||||
3 years |
||||
| 1,043 | 1,043 | |||
| - | - | |||
| - | - | |||
| 1,043 | 1,043 | |||
| - | - | |||
| - | - | |||
FRS102 Accounts 2022_23 final signed.xlsx
Page 7 of 9
Note 6 FA
Charity No
1112117
Bromley Symphony Orchestra
Annual accounts for the year ended 30 June 2023
Notes to the Accounts
Note 7 Debtors and prepayments
| Amounts | Amounts | falling | due | due | within one | year | Amounts falling due after more than oneyear |
Amounts falling due after more than oneyear |
||
|---|---|---|---|---|---|---|---|---|---|---|
| Thisyear | Last year | Thisyear | Last year | |||||||
| £ | £ | £ | £ | |||||||
| Gift Aid receivable (HMRC) | 6,363 | 6,363 | 3,031 | - | ||||||
| Amounts due from subsidiary and | ||||||||||
| associated undertakings | - | - | - | - | ||||||
| Other debtors | - | 315 | - | - | ||||||
| Prepayments and accrued income | 8,179 | - | - | - | ||||||
| Total | 14,542 | 6,678 | 3,031 | - | ||||||
| Note 8 Cash at bank and in hand | ||||||||||
| Cash and cash equivalents at the 30th June | ||||||||||
| Thisyear | Lastyear | |||||||||
| Type | Detail | £ | £ | |||||||
| Cash | Floats | 280 | 280 | |||||||
| Current account | HSBC | 5,073 | 2,844 | |||||||
| Cash receivable | Paypal, card etc. |
receipts, | - | - | ||||||
| Deposit account | (closed) | - | - | |||||||
| - | - | |||||||||
| Total | 5,353 | 3,124 | ||||||||
| Note 9 Creditors and accruals | ||||||||||
| Analysis of creditors | Amounts falling due within oneyear | Amounts falling due within oneyear | Amounts falling due after more than | Amounts falling due after more than | |
|---|---|---|---|---|---|
| Thisyear | Lastyear | Thisyear | Lastyear | ||
| Accruals: | £ | £ | £ | £ | |
| Performing Rights Society dues | 307 | 381 | - | - | |
| Other | - | 130 | - | - | |
| Total Accruals | 307 | 511 | - | - | |
| Loans (ref. Note 10) | 3,122 | 4,622 | - | - | |
| Amounts due to subsidiary and | |||||
| associated undertakings | - | - | - | - | |
| Deferrred Income | - | - | - | - | |
| Other creditors | - | - | - | - | |
| Total | 3,429 | 5,133 | - | - |
FRS102 Accounts 2022_23 final signed.xlsx
Page 8 of 9
Notes 7 8 9
Bromley Symphony Orchestra
Charity No 1112117
Annual accounts for the year ended 30 June 2023
Notes to the Accounts
Note 10 Transactions with related parties
If the charity has any transactions with related parties (other than the trustee expenses explained in note 5) details of such transactions should be provided in this note. If there are no transactions to report, please enter “None”.
10.1 Remuneration and benefits
Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee or other related parties by the charity or any institution or company connected with it.
| Name of trustee or connected party | Legal authority (eg order, governing document) |
Amounts paid or benefit value | Amounts paid or benefit value |
|---|---|---|---|
| This year £ |
Last year £ |
||
| Peter Bruce (treasurer) | July-2022 repayment of short-term interest-free loan (after June-2022 ticket revenue and subs received) |
1,500 | - |
10.2 Loans
Please give details of and amounts owing to or from the charity’s trustees or other related parties by the charity at the year end.
| Due to trustees and related parties Due to trustees and related parties Due from trustees and related parties |
Name of trustee or connected party |
Legal authority | Amount owing | Amount owing |
|---|---|---|---|---|
| This year £ |
Last year £ |
|||
| Peter Bruce (treasurer) | Interest-free loan of prior-year Gift Aid in advance of claim process (to be repaid when GA received). |
3,122 | 3,122 | |
| Peter Bruce (treasurer) | Interest-free loan of final concert revenue in advance of box office revenue and outstandingsubs. |
- | 1,500 | |
| - | - |
CC17a (Excel)
11/01/2025
9
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