## **Trustees’ Annual Report for the period** **From 01/07/2022 Period start date To 30/06/2023 Period end date** **Charity name: Bromley Symphony Orchestra** **Charity registration number: 1112117** ## **Objectives and Activities** **The objects of the charity are to advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals.** **In presenting public concerts, the Orchestra seeks to educate, uplift and entertain a growing audience while developing the potential of semi-professional and amateur performers alike. We aim to present concerts of near-professional standard with a wide variety of repertoire.** **The trustees are aware of the Charity Commission’s guidance on public benefit and take this into account when planning the projects and public activities of the Orchestra.** ## **Achievements and Performance** Audience numbers dropped by one third last year (compared to pre-pandemic levels) so we increased our publicity efforts, and even had a mention on Radio 3 for our final concert. We provided another interesting and attractive season of concerts, starting with Elgar’s Cello Concerto (performed by our principal cellist celebrating her 40[th] season with BSO) and Vaughan Williams’ Sinfonia Antartica, featuring female voices from local choirs, Sine Nomine Singers and the Bromley Youth Music Trust Adult Choir. Our most ambitious work was Mahler’s Sixth Symphony, a large-scale work rarely tackled by non-professional orchestras, with the colossal wooden mallet of fate constructed by our principal horn player. Our third concert featured a classical masterpiece, Beethoven’s ‘Pastoral’ 6th Symphony and a finalist from our centenary composers’ competition, followed by the violent passion of Tchaikovsky’s ‘Francesca da Rimini’. We ended this 4-concert season with Dvorak ‘Scherzo Capriccioso’, Delius violin concerto in a memorable performance by Michael Foyle, and another demanding work for the orchestra, the sixth symphony by Sibelius. ## **Financial Review** **We needed to increase reserves this year from a low starting point of £ 4,869.** **We focused on cost control while seeking additional funding (with successful grant applications to the Vaughan Williams Charitable Trust and the Delius Trust). The trustees formed a production company ‘BSO Concerts Ltd’ before rehearsals started for this season, in order to fund production costs with the benefit of OTR (orchestral tax relief). As a result of these measures, and increased voluntary donations from our members, and an increase in ticket revenue per concert, and over £2000 in one-time donations, we ended the year with reserves of £19,697.** **The Constitution does not detail a reserve policy for the Orchestra. The treasurer aims to maintain a minimum reserve that would allow the funding of the next concert with typical expenses in case a planned concert must be cancelled with uninsured losses. A special reserve, typically funded by occasional bequests, may be held for specific projects as determined by the committee (and within the bounds of each bequest when restrictions are specified).** **The principal sources of funds for the Orchestra are membership subscriptions and ticket revenue from concert tickets, with additional donations from patrons. This year, we also received a donation from the ESG Robinson Charitable Trust and were nominated to receive the closing balance of the Ripley Recitals Association.** ## **Structure, Governance and Management** **The governing document of the Orchestra is its revised Constitution dated May 2014.** **The Orchestra is an unincorporated association** **The management of (the Orchestra) shall be in the hands of a Committee consisting of the following Officers: a Chair, a Secretary, a Treasurer and a Librarian and at least four but no more than eight other members. The Officers and other Committee members shall be elected by and out of the Society's members at the AGM; the Officers shall hold office for three years and the Committee members shall hold office for one year and shall all be eligible for re** ‑ **election. The Committee** ‑ **shall have the power to co opt further members on to the Committee and to fill any vacancies arising during the year. The committee are the charity trustees.** ## **Reference and Administrative details** |Charity name|Bromley Symphony Orchestra| |---|---| |Registered charity number|1112117| |Charity’sprincipal address|37 Clock House Road, Beckenham, Kent. BR3 4JS| |Website|www.bromleysymphony.org| **Names of the charity trustees who manage the charity** |1
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16|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Michael Ibbott|Chair||Appointed bymember vote| ||Caroline Marwood|Secretary||Appointed bycommittee vote| ||Peter Bruce|Treasurer||Appointed bymember vote| ||David Floyd|Librarian||Appointed bycommittee vote| ||JudyBrown|||Appointed bymember vote| ||David Rodker|||Appointed bymember vote| ||Rachel Dubourg|||Appointed bymember vote| ||Marion Hitchcock||to 15/5/23|Appointed bycommittee vote| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Funds held as custodian trustees on behalf of others** None. ## **Exemptions from disclosure** None. ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Peter Brancis Bruce **Position (eg Secretary, Chair, etc)**[Treasurer ] **Date** 15/12/2024 |**Bromley Symphony Orchestra**|**Bromley Symphony Orchestra**|**Bromley Symphony Orchestra**|**Charity No**||**1112117**| |---|---|---|---|---|---| ||||||| |**Annual accounts for the year ended 30 June 2023**|||||| ||||||| |**Statement of financial activities**
**(including summary income and expenditure account)**|||||| |**_Note:_**
**Income**|||||| ||**Unrestricted Funds**||**Total**
|Total
(2022)|| ||**General**|**Special**|**(2023)**||| ||**£**|**£**|**£**|**£**|| ||||||| |_3a_
Donations and legacies|18,961|-|**18,961**|16,629|| |_3b_
Concerts andperformances|18,953|-|**18,953**|22,519|| |_3c_
Charitable activities|1,727|-|**1,727**|-|| |_3d_
Investments|-|-|**-**|29|| |Other|-|-|**-**|-|| |**Expenditure**
**_Total_**|**39,641**|**-**|**39,641**|**39,177**|| ||||||| |_4a_
Concerts andperformances|23,870|-|**23,870**|45,219|| |_4b_
Charitable activities|943|-|**943**|1,516|| |Other|-|-|**-**|0|| |**_Net income/(expenditure)_**
**_Total_**|**24,813**|**-**|**24,813**|**46,735**|| ||||||| ||**14,828**|**-**|**14,828**|**(7,558)**|| ||||||| |Extraordinaryitems|-|-|**-**|-|| |Transfers between funds|(2,360)|2,360|**-**|-|| |**_Net movement in funds_**
**Reconciliation of funds:**|||||| ||**12,468**|**2,360**|**14,828**|**(7,558)**|| ||||||| |Total funds brought forward|2,229|2,640|**4,869**|12,427|| |Net movement|12,468|2,360|**14,828**|(7,558)|| |**_Total funds carried forward_**|**14,697**|**5,000**|**19,697**|4,869|| ||||||| FRS102 Accounts 2022_23 final signed.xlsx SOFA Page 1 of 9 |**Bromley Symphony Orchestra**|**Charity No**|**Charity No**|**1112117**| |---|---|---|---| ||||| |**Annual accounts for the year ended 30 June 2023**|||| ||||| |**Balance Sheet**|||| |**_Note:_**
**Fixed assets**|||| ||**Balance as at 30 June**||| ||**2023**|2022|| ||**£**|**£**|| ||||| |_6_
Tangible assets|-|-|| |**_Total fixed assets_**
**Current assets**|**-**|**-**|| ||||| |_7_
Debtors & Prepayments|17,573|6,678|| |Deposits paid|200|200|| |_8_
Cash at bank and in hand|5,353|3,124|| |**_Total current assets_**|**23,126**|**10,002**|| ||||| |_9_
Creditors: amounts falling due within one year|(3,429)|(5,133)|| |**_Net current assets_**
**_Total assets less current liabilities_**|**19,697**|**4,869**|| ||||| ||**19,697**|**4,869**|| ||||| |Creditors: amounts falling due after one year|-|-|| |Provisions for liabilities|-|-|| |**Unrestricted funds:**
**_Total net assets_**
**Funds of the Charity**|||| ||**19,697**|**4,869**|| ||||| |General Reserve|14,697.00|2,229.00|| |Special Reserve|5,000.00|2,640.00|| |**_Total Unrestricted Funds_**
**_Total funds_**|**19,697.00**|**4,869.00**|| ||||| ||**19,697.00**|**4,869.00**|| ||||| ## **The notes to the accounts on pages 3 to 10 form part of the annual accounts of the charity.** |**Signed on behalf of all the trustees/directors**
**Date of approval**|**Signed on behalf of all the trustees/directors**
**Date of approval**|**Signed on behalf of all the trustees/directors**
**Date of approval**| |---|---|---| |||Saturday, 11 January 2025| |**Print name**|Peter Bruce|| FRS102 Accounts 2022_23 final signed.xlsx B Sheet Page 2 of 9 |**Bromley Symphony Orchestra**|**Charity**
**No**|**1112117**| |---|---|---| |||| |**Annual accounts for the year ended 30 June 2023**||| |||| |**Notes to the Accounts**||| |**1.1 Basis of accounting**
**Note 1 Basis of preparation**
These accounts have been prepared on the basis of historic cost (except that investments are shown at market
value) in accordance with:
• Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005);
• and with Accounting Standards;
• and with the Charities Act.
**1.2 Change in basis of accounting**
There has been no change to the accounting policies (valuation rules and methods of accounting) since last year.
**1.3 Changes to previous accounts**
No changes have been made to accounts for previous years.||| |**Note 2 Accounting policies**
These are included in the Statement of Financial Activities (SoFA) when:
**_The following accounting policies have been applied by the charity:_**
**2.1 Income**
**Recognition of income**
**2.2 Expenditure and Liabilities**
• the charity becomes entitled to the resources;
• the trustees are virtually certain they will receive the resources; and
• the monetary value can be measured with sufficient reliability.
**Income with related expenditure**
Where incoming resources have related expenditure (as with fundraising or contract income) the
incoming resources and related expenditure are reported gross in the SoFA.
**Grants and donations**
Grants and donations are only included in the SoFA when the charity has unconditional entitlement to
the resources.
**Volunteer help**
The value of any voluntary help received is not included in the accounts but is described in the trustees’
annual report.
**Investment income**
This is included in the accounts when receivable.
These are capitalised if they can be used for more than one year, and cost at least £300. They are valued at cost
or a reasonable value on receipt.
**Liability recognition**
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out
resources.
**Grants payable without performance conditions**
These are only recognised in the accounts when a commitment has been made and there are no conditions to be
met relating to the grant which remain in the control of the charity.
**2.3 Assets**
**Tangible fixed assets for use by charity**||| FRS102 Accounts 2022_23 final signed.xlsx Page 3 of 9 Notes to the Accts |**Bromley Symphony Orchestra**|**Bromley Symphony Orchestra**||**Charity No**||**1112117**| |---|---|---|---|---|---| ||||||| |**Annual accounts for the year ended 30 June 2023**|||||| ||||||| |**Notes to the Accounts**|||||| |Members' subscriptions
Patrons' donations
Other donations
**Total **
Sale of tickets
Programme sales
**Total **
Rehearsal refreshments
Other income(grants)
**Total **
Bank interest received
**Total**
**c) Income from**
**charitable activities**
**d) Investment**
**income**
**b) Concerts and**
**Performances**
**Note 3 Analysis of income**
**Analysis**
**a) Donations and**
**legacies**|||||| ||**Analysis**|**Thisyear**||**Lastyear**|| |||**£**||**£**|| ||Members' subscriptions|15,811||15,280|| ||Patrons' donations|905||1,133|| ||Other donations|2,245||216|| |||-||-|| ||**Total **|**18,961**||16,629|| ||||||| ||Sale of tickets|18,232||21,594|| ||Programme sales|721||925|| |||-||-|| ||**Total **|**18,953**||22,519|| ||||||| ||Rehearsal refreshments|127||
-|| ||Other income(grants)|1,600||
-|| |||-||-|| ||**Total **|**1,727**||
-|| ||||||| ||Bank interest received|-||29|| |||-||-|| ||**Total**|**-**||29|| ||||||| |**Bromley Symphony Orchestra**|**Bromley Symphony Orchestra**||**Charity No**||**1112117**| |---|---|---|---|---|---| ||||||| |**Annual accounts for the year ended 30 June 2023**|||||| ||||||| |**Notes to the Accounts**|||||| |Members' subscriptions
Patrons' donations
Other donations
**Total **
Sale of tickets
Programme sales
**Total **
Rehearsal refreshments
Other income(grants)
**Total **
Bank interest received
**Total**
**c) Income from**
**charitable activities**
**d) Investment**
**income**
**b) Concerts and**
**Performances**
**Note 3 Analysis of income**
**Analysis**
**a) Donations and**
**legacies**|||||| ||**Analysis**|**Thisyear**||**Lastyear**|| |||**£**||**£**|| ||Members' subscriptions|15,811||15,280|| ||Patrons' donations|905||1,133|| ||Other donations|2,245||216|| |||-||-|| ||**Total **|**18,961**||16,629|| ||||||| ||Sale of tickets|18,232||21,594|| ||Programme sales|721||925|| |||-||-|| ||**Total **|**18,953**||22,519|| ||||||| ||Rehearsal refreshments|127||
-|| ||Other income(grants)|1,600||
-|| |||-||-|| ||**Total **|**1,727**||
-|| ||||||| ||Bank interest received|-||29|| |||-||-|| ||**Total**|**-**||29|| ||||||| FRS102 Accounts 2022_23 final signed.xlsx Page 4 of 9 Note 3 |**Bromley Symphony Orchestra**|**Bromley Symphony Orchestra**||**Charity No**||**1112117**| |---|---|---|---|---|---| ||||||| |**Annual accounts for the year ended 30 June 2023**|||||| ||||||| |**Notes to the Accounts**|||||| |Hire of hall & related exps
Conductors' fees
Soloists' fees
Professionals' fees
Printing & advertising
Instrument Hire
Hire of music
Box Office
Incidental Expenses
BSO Concerts Ltd commissioning fee
**Total **
Administration
Workshop expenses
Merchandise costs
**Total **
**Note 4 Analysis of resources expended**
**Analysis**
**a) Concerts and**
**Performances**
**b) Charitable**
**activities**|||||| |
**a) Concerts and**
**Performances**
**b) Charitable**
**activities**|||||| ||**Analysis**|**Thisyear**||**Lastyear**|| |||**£**||**£**|| ||Hire of hall & related exps|-||16,074|| ||Conductors' fees|-||12,135|| ||Soloists' fees|-||3,900|| ||Professionals' fees|-||6,750|| ||Printing & advertising|543||857|| ||Instrument Hire|-||1,860|| ||Hire of music|-||2,512|| ||Box Office|1,326||1,017|| ||Incidental Expenses|-||114|| ||BSO Concerts Ltd commissioning fee|22,001||-|| ||**Total **|**23,870**||45,219|| ||||||| ||Administration|943||1,516|| ||Workshop expenses|-||-|| ||Merchandise costs|-||-|| ||||||| ||**Total **|**943**||1,516|| FRS102 Accounts 2022_23 final signed.xlsx Page 5 of 9 Note 4 **Charity No 1112117** **Bromley Symphony Orchestra** ## **Annual accounts for the year ended 30 June 2023** ## **Notes to the Accounts** **Note 5 Details of certain items of expenditure** ## **5.1 Trustee expenses** |**5.1 Trustee expenses**||| |---|---|---| ||**This year**|**Last year**| |Number of trustees who were paid expenses|**2**|**3**| |Nature of expenses reimbursed|_Prior music hire, postage,_
_BSO Concerts Ltd reg'n_|_Music hire/postage,_
_incidental concert cost_| |Total amount paid|**£79**|**£1,261**| ## **5.2 Fees for examination or audit of the accounts** |**5.2 Fees for examination or audit of the accounts**||| |---|---|---| ||**This year**|**Last year**| ||**£**|**£**| |Independent examiner’s or auditors' fees for reporting on the accounts|None|None| |Other fees (for example: advice, consultancy, accountancy services)
paid to the independent examiner or auditor|None|None| FRS102 Accounts 2022_23 final signed.xlsx Page 6 of 9 Note 5 |**Bromley Symphony Orchestra**||**Charity No**||**1112117**| |---|---|---|---|---| |||||| |**Annual accounts for the year ended 30 June 2023**||||| |||||| |**Notes to the Accounts**||||| |**Basis**
**Rate**
Brought forward
Carried forward
**6.2 Accumulated depreciation and impairment provisions**
**Note 6 Tangible fixed assets**
**6.1 Cost or valuation**
Balance brought forward
Additions
Revaluations
Disposals
Balance carried forward
Balance brought forward
Depreciation charge for year
Disposals
Balance carried forward
**6.3 Net book value**||||| ||**Fixtures, fittings and**
**equipment**
**£**||**Total**
**£**|| ||1,043||1,043|| ||-||-|| ||-||-|| ||-||-|| ||1,043||1,043|| |||||| ||Straight Line|||| ||
3 years|||| |||||| ||1,043||1,043|| ||-||-|| ||-||-|| ||1,043||1,043|| |||||| ||-||-|| ||-||-|| |||||| FRS102 Accounts 2022_23 final signed.xlsx Page 7 of 9 Note 6 FA **Charity No** **1112117** **Bromley Symphony Orchestra** **Annual accounts for the year ended 30 June 2023** ## **Notes to the Accounts** ## **Note 7 Debtors and prepayments** ||**Amounts**|**Amounts**|**falling**|**due**|**due**|**within one**|**year**|**Amounts falling due after more than**
**oneyear**|**Amounts falling due after more than**
**oneyear**|| |---|---|---|---|---|---|---|---|---|---|---| |||**Thisyear**||||**Last year**||**Thisyear**|**Last year**|| |||**£**||||**£**||**£**|**£**|| |Gift Aid receivable (HMRC)|||6,363||||6,363|3,031|-|| |Amounts due from subsidiary and||||||||||| |associated undertakings||||-|||-|-|-|| |Other debtors||||-|||315|-|-|| |Prepayments and accrued income|||8,179||||-|-|-|| |**Total**|||**14,542**||||**6,678**|**3,031**|-|| |**Note 8 Cash at bank and in hand**||||||||||| |**Cash and cash equivalents at the 30th June**||||||||||| |||||||**Thisyear**||**Lastyear**||| |Type|Detail|||||**£**||**£**||| |Cash|Floats||||||280|280||| |Current account|HSBC||||||5,073|2,844||| |Cash receivable|Paypal, card
etc.||receipts,||||-|-||| |Deposit account|(closed)||||||-|-||| ||||||||-|-||| |**Total**|||||||**5,353**|**3,124**||| |**Note 9 Creditors and accruals**||||||||||| |||||||||||| |**Analysis of creditors**|**Amounts falling due within oneyear**|**Amounts falling due within oneyear**|**Amounts falling due after more than**|**Amounts falling due after more than**|| |---|---|---|---|---|---| ||**Thisyear**|**Lastyear**|**Thisyear**|**Lastyear**|| |Accruals:|**£**|**£**|**£**|**£**|| |Performing Rights Society dues|307|381|-|-|| |Other|-|130|-|-|| |Total Accruals|307|511|-|-|| |Loans (ref. Note 10)|3,122|4,622|-|-|| |Amounts due to subsidiary and|||||| |associated undertakings|-|-|-|-|| |Deferrred Income|-|-|-|-|| |Other creditors|-|-|-|-|| |**Total**|**3,429**|**5,133**|**-**|**-**|| FRS102 Accounts 2022_23 final signed.xlsx Page 8 of 9 Notes 7 8 9 ## **Bromley Symphony Orchestra** **Charity No 1112117** **Annual accounts for the year ended 30 June 2023** ## **Notes to the Accounts** ## **Note 10 Transactions with related parties** _If the charity has any transactions with related parties (other than the trustee expenses explained in note 5) details of such transactions should be provided in this note. If there are no transactions to report, please enter “None”._ ## **10.1 Remuneration and benefits** _Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee or other related parties by the charity or any institution or company connected with it._ |**Name of trustee or connected party**|**Legal authority (eg order,**
**governing document)**|**Amounts paid or benefit value**|**Amounts paid or benefit value**| |---|---|---|---| |||**This year**
**£**|**Last year**
**£**| |Peter Bruce (treasurer)|July-2022 repayment of short-term
interest-free loan (after June-2022
ticket revenue and subs received)|1,500|-| ||||| ## **10.2 Loans** _Please give details of and amounts owing to or from the charity’s trustees or other related parties by the charity at the year end._ |Due to trustees and
related parties
Due to trustees and
related parties
Due from trustees and
related parties|**Name of trustee or**
**connected party**|**Legal authority**|**Amount owing**|**Amount owing**| |---|---|---|---|---| ||||**This year**
**£**|**Last year**
**£**| ||Peter Bruce (treasurer)|Interest-free loan of prior-year Gift
Aid in advance of claim process (to
be repaid when GA received).|3,122|3,122| ||Peter Bruce (treasurer)|Interest-free loan of final concert
revenue in advance of box office
revenue and outstandingsubs.|-|1,500| ||||-|-| CC17a (Excel) 11/01/2025 9 If￿4Pmdlfit •xamlner's r•pwt to trwt¢•s of Brixnl¢y Orthutrd I rwt to trustees ex￿￿￿4*1￿ OF the occMts OF the Br¢xdry Orche5tr0 (th• 8SO) for the yw 30 Jurn 2023. Rap￿NIbIlItieS basls of rewtr Pa th• Charify trwtees of th¢ 8SO yw are rtspxw'ble fff the preparatim of ac¢£wits in dccttdan¢• with the rewFruw)ts of the Chdntie5 Act 2011 ('the Act?. I reptrt in respect of ffry exdm1ThJ*i￿ of the 8s¢Ys accojnts ¢orrial ¢wt uThJer s¢ctith1 145 of the 2011 Act arnl In carrybrg wt rry I have fdl¢ywAI dl the opplicable Directims 4Y¥en by th¢ Charfty w¥Jer Secti￿ 1451SXbl of the Act. ITr1ePe￿lent ex¢YfMf*