Review of Year End Accounts Bembridge Youth & Community Centre
Year Ending 31[st] March 2025
Context
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Accounts relate to the period April 1[st] 2024 through to March 31[st] 2025.
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BYCC income 24/25 was marginally up 0.7% to £27,305 with total expenditure reduced by 8.8% to £27,359 resulting in a small nett loss of £54.
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Key Points
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➢ Hall hire (continuing and Private) up ≈ 15%.
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➢ Fireworks in 2024 we had generated ≈ £1,520 with no fireworks in 2023
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➢ Runs continue to grow, up another 22% even after a 40% growth in 2023.
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➢ Karate Donations have been hugely generous and beneficial up 350%.
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➢ Mr Rance again a very generous donation of £600.
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➢ 35% drop in bar & food income but also a 33% drop in stock costs reflecting inflationary pressures.
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➢ No major building costs in 2024 but 2025 is already looking tough. .
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➢ No major nominal increases in other expenses.
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Income change on Prior YE 2023
| Change on | |||
|---|---|---|---|
| 2025 | 2024 | Prior Year | |
| Grants | - | - | |
| Bank Interest Received | - | - | GOOD/ BAD |
| Bar & Food Sales | 9,850.31 | 15,016.79 | -34.4% |
| Hire of Hall | 7,232.50 | 6,292.50 | 14.9% |
| Party Hire Fees | 1,280.00 | 1,390.00 | -7.9% |
| Karate | 2,300.00 | 514.00 | 347.5% |
| Petanque | 201.15 | 194.75 | |
| Run Events / Festival of Sport | 4,188.00 | 3,443.60 | 21.6% |
| Fireworks & Other Events | 1,523.50 | 10.00 | 15135.0% |
| Bembridge Paraish Council | - | - | |
| Donations | 730.00 | 257.35 | 183.7% |
| New Hall Floor Donations | - | - | |
| TOTAL INCOME | 27,305.46 | 27,118.99 | 0.7% |
Income Conclusion
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Income 24/25 was £27,390
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Main income streams;
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Function bar & food – £9,850.
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Hall Hire (activity and party) – £8,598.
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Trail and Soup run events – £4,188. Thank you Bryan Jones & Volunteers!
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Karate subs donations – £2,300. Thanks to Jim King.
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Donations & Grants – £730 (£600 from Mr Rance).
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Fireworks in prior year
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Reduced bar income
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Also reduced overall costs though as was a loss making activity.
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Overall we have shrunk but managed costs well.
Expenses change on Prior YE 2024
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Change on
2025 2024 Prior Year
GOOD / BAD
Contract Staff (Mgt +Cleaning) 8,877.00 8,730.00 1.7%
Bar Stock 5,853.96 8,739.19 -33.0%
Rent & Rates 123.91 116.81 6.1%
Water Rates 331.68 310.71
Sports Equipment - -
Equipment and Pitch Hire Fees - -
Summer Festival - -
Run Events / Festival of Sport 1,328.65 924.04 43.8%
Fireworks & Other Events 1,989.28 708.78 180.7%
Lighting & Heating 3,634.03 3,583.59 1.4%
Insurance 1,083.92 991.32 9.3%
Building Repair & Renewal 922.63 2,294.34 -59.8%
New Hall Floor - -
Equipment - -
Advertising & Admin - 103.04 -100.0%
Telephone 558.50 537.04 4.0%
Printing, Postage & Stationary 34.55 237.56 -85.5%
Computer Expenses 100.64 43.99 128.8%
Legal & Professional - Licence Fees 517.02 506.43 2.1%
Legal & Professional - Other 35.00 35.00
Subscriptions & Donations - -
Accountancy - -
Cleaning Materials 968.11 950.64 1.8%
Donations / Sponsorship 1,000.00 1,000.00
General Expenses - 195.78 -100.0%
TOTAL EXPENDITURE 27,358.88 30,008.26 -8.8%
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Expenditure Conclusion
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Expenditure in the year was £27,359. Largest Items;
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Bar stock and food for functions in hall – £5,854
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Contracted cost for management services, bar, functions catering and cleaning in the year were £8,877 (Thank you Diane Portwine !)
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Energy costs for the year were £3,634. In year 2 of fix contract ending July 2026.
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Building repair & maintenance was £923.
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Insurance costs – £1,083.
Considerations 2025 / 2026
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Energy / Cost of living situation
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➢ Continue to monitor energy costs under new tariff & future solar panel installation ?.
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➢ Review bar prices (approx. GP is currently 68%)
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➢ Review Hire charges / attract more users within capacity limits.
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Fireworks
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➢ Decision to not have fireworks in 2025 made and review later for 2026 (bi-annual event?)
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Repairs & Renewals
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➢ Large expense renewing Fire alarms and even larger roof repairs?
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Sponsorship
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➢ What can we support this year?
Review of Year End Accounts Bembridge Youth & Community Centre
Year Ending 31[st] March 2024
BEMBRIDGE Y UTH & COMMUNITY CENTRE INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 1ST MARCH 2025
INDEPENI)ENT EXAMtNERIS RIPORT ON THE INCOME & EXPENDITURE ACCOUNT OF BEIIIBRIDGE YOUTH & COMhIUNITY CENfRE Basis of Independent examiner's report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner's Statement In connection with my examtnation, no matter has come to my attention: (i) which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with Section 41 of the Act. and - to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been m¢t' or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. J. Phelan 14 The Ruskin$ Kings Road Bembridge Isle of Wight
BEMBIU E YOUTH & OMMUNI CENTRE FOR MEMBERS ONLY DETAILED INCOME AND EXPENDTFURE STATEMENT FOR THE PERIOD ENDED 31ST IARCH 2025 Unrestricted funds Restricted funds Totsl fisnds 2024 INCOMING RESOiJRCES lllcoming resourees from donors: Grants Bank interest received Bar & food $eS Hire of hall Party hire fees Karate Pentanque Festival of Sport and fun runs Fireworks & othcr cvcnts Bembridge Parish Council Donations New hall floor donations 0.00 0.00 9.850.31 7232.50 1.280.00 2.300.IK> 201.15 4,188.00 1,523.50 0.00 730.00 0.00 0.00 15.016.79 6.292.50 1.390.00 514.00 194.75 3,443.60 10.00 9.850.31 7.232.50 .280.00 1300.00 201.15 4,188.00 1,523.50 730.00 257.35 0.00 Total incoming resourees EXPENDITURE Management and administration: tAbour costs Bar stock Rent & rates Water rates Sports equipment Equipment and pitch hire fees Summer festival Festival of Sport and runs Fireworks & other events Light & heat Insuran¢¢ Repairs & maintenance New hall floor Equipment Advertising 8nd admin Telephone Printirt& postage & stationery Computer expenses Legal & professional fees - Lic¢n¢e fees Legal & professional fe¢s- Other Sub8criptions & donations Accountancy fees Cleaning materials and costs Donationslsponsorships General expcnses 27.305.46 27,305.46 27,118.99 8.877.00 5.853.96 123.91 331.68 8.877.00 5.853.96 123.9 331.68 0.00 0.00 0.00 1,328.65 1.989.28 3.634.03 ,083.92 922.63 8,730.00 8,739.19 116.81 310.71 0.00 0.00 0.00 924.04 708.78 3.583.59 991.32 2.294.34 0.00 1.328.65 1,989.28 3,634.03 1,083.92 922.63 0.00 0.00 558.50 34.55 100.64 517.02 35.00 0.00 103.04 537.04 237.56 43.99 506.43 35.00 0.00 0.00 950.64 1,000.00 195.78 558.50 34.55 100.64 517.02 35.00 968.11 .000.00 968.11 i.(K)O.00 0.00 Totsl expenditure 27,358.88 0.00 27,358.88 30.008.26 NET INCOMINGI(OUTGOING) RESOURCES FOR THE YEAR 53.42 0.00 (53.42 2,889.27
BEMBRIDGE YOUTH & COMMUNITY CENTRE FOR MEMBERS ONLY BALANCE SHEET ASAT 31ST MARCH 2025 Balance brought fonvard as at 1st April 2024 Cash at bank C&sh in hand 43,068.61 - Float - Petty Cash 500.00 loo.00 600.00 43,668.61 Amounts owed to Bembridge Centre CIC Accruals brought forward 0.00 43,668.61 (53.42) Net incomings for the year NET ASSETS £43,615.19 Represented by: Balance as at 3 1st March 2025 Cash at bank Cash in hand 43,015.19 - Float . Petty cash 500.00 loo.00 600.00 43,615.19 Accnwls 0.00 £43,615.19 RESTRICTED FUNDS Sewell MUGA Donation Table Tennis Dra ons Isle of Wi lotte ant Council Table Tennis Total Balance blfwd as at 1st April 2024 10,000.00 0.00 1,292.40 11,292.40 Movements 0.00 0.00 0.00 0.00 0.00 Balance cldwn as at 31 st March 2025 10,000.00 0.00 1.292.40 0.00 11,292.40
INDEPENDENT EXAMtNER'S RKPORT ON INCOME & EXP ITURE ACCOUNT OF BEMBRIDGE YOUTH & COmMUm CEFfflIE Basis ol iodependent examiner's report My examination Wds carried out in accordance with the General Directions given by th¢ Charity Commissioners. An examination includes a review of the accounting record5 kept by the charity and a comparison of the accounts pres¢nted with those Tord%. It also includes consideration of any unusual items or disclosures in the account& and seeking explanations from you as trust¢es concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audiL and consequently I do not express an audit opinion on the view given by the accounts. llldependeut euminer's stat¢ment jn wnne£tton with my examinatio no matter IH8 com¢ to my attention: (i) which gives me renable cause to b¢lieve that in any material TC5pect the requirements . to k¢ep accountitig rwlts in accordance with Sertion 41 of the ACL gnd . to prepare accounts which accord with the accounting re¢ords and to comply with the arcounting requir¢rnents of the AGt hav¢ nol been meL or (2) to which, in Illy opinion, attention should be drawn in order to ¢nable a proper understanding of the accounts to be reach J. Phelan 14 The Ruskins Kings Road Bembridge Isle of WighE