# Review of Year End Accounts Bembridge Youth & Community Centre
Year Ending 31[st] March 2025
## Context
- Accounts relate to the period April 1[st] 2024 through to March 31[st] 2025.
- BYCC income 24/25 was marginally up 0.7% to £27,305 with total expenditure reduced by 8.8% to £27,359 resulting in a small nett loss of £54.
- Key Points
- ➢ Hall hire (continuing and Private) up ≈ 15%.
- ➢ Fireworks in 2024 we had generated ≈ £1,520 with no fireworks in 2023
- ➢ Runs continue to grow, up another 22% even after a 40% growth in 2023.
- ➢ Karate Donations have been hugely generous and beneficial up 350%.
- ➢ Mr Rance again a very generous donation of £600.
- ➢ 35% drop in bar & food income but also a 33% drop in stock costs reflecting inflationary pressures.
- ➢ No major building costs in 2024 but 2025 is already looking tough. .
- ➢ No major nominal increases in other expenses.
## Income change on Prior YE 2023
||||**Change on**|
|---|---|---|---|
||**2025**|**2024**|**Prior Year**|
|Grants|-|-||
|Bank Interest Received|-|-|**GOOD/ BAD**|
|Bar & Food Sales|9,850.31|15,016.79|**-34.4%**|
|Hire of Hall|7,232.50|6,292.50|**14.9%**|
|Party Hire Fees|1,280.00|1,390.00|**-7.9%**|
|Karate|2,300.00|514.00|**347.5%**|
|Petanque|201.15|194.75||
|Run Events / Festival of Sport|4,188.00|3,443.60|**21.6%**|
|Fireworks & Other Events|1,523.50|10.00|**15135.0%**|
|Bembridge Paraish Council|-|-||
|Donations|730.00|257.35|**183.7%**|
|New Hall Floor Donations|-|-||
|**TOTAL INCOME**|**27,305.46**|**27,118.99**|**0.7%**|
## Income Conclusion
- Income 24/25 was £27,390
- Main income streams;
- Function bar & food – £9,850.
- Hall Hire (activity and party) – £8,598.
- Trail and Soup run events – £4,188. Thank you Bryan Jones & Volunteers!
- Karate subs donations – £2,300. Thanks to Jim King.
- Donations & Grants – £730 (£600 from Mr Rance).
- Fireworks in prior year
- Reduced bar income
- Also reduced overall costs though as was a loss making activity.
- Overall we have shrunk but managed costs well.
## Expenses change on Prior YE 2024
**----- Start of picture text -----**
Change on
2025 2024 Prior Year
GOOD / BAD
Contract Staff (Mgt +Cleaning) 8,877.00 8,730.00 1.7%
Bar Stock 5,853.96 8,739.19 -33.0%
Rent & Rates 123.91 116.81 6.1%
Water Rates 331.68 310.71
Sports Equipment - -
Equipment and Pitch Hire Fees - -
Summer Festival - -
Run Events / Festival of Sport 1,328.65 924.04 43.8%
Fireworks & Other Events 1,989.28 708.78 180.7%
Lighting & Heating 3,634.03 3,583.59 1.4%
Insurance 1,083.92 991.32 9.3%
Building Repair & Renewal 922.63 2,294.34 -59.8%
New Hall Floor - -
Equipment - -
Advertising & Admin - 103.04 -100.0%
Telephone 558.50 537.04 4.0%
Printing, Postage & Stationary 34.55 237.56 -85.5%
Computer Expenses 100.64 43.99 128.8%
Legal & Professional - Licence Fees 517.02 506.43 2.1%
Legal & Professional - Other 35.00 35.00
Subscriptions & Donations - -
Accountancy - -
Cleaning Materials 968.11 950.64 1.8%
Donations / Sponsorship 1,000.00 1,000.00
General Expenses - 195.78 -100.0%
TOTAL EXPENDITURE 27,358.88 30,008.26 -8.8%
**----- End of picture text -----**
## Expenditure Conclusion
- Expenditure in the year was £27,359. Largest Items;
- Bar stock and food for functions in hall – £5,854
- Contracted cost for management services, bar, functions catering and cleaning in the year were £8,877 (Thank you Diane Portwine !)
- Energy costs for the year were £3,634. In year 2 of fix contract ending July 2026.
- Building repair & maintenance was £923.
- Insurance costs – £1,083.
## Considerations 2025 / 2026
- Energy / Cost of living situation
- ➢ Continue to monitor energy costs under new tariff & future solar panel installation ?.
- ➢ Review bar prices (approx. GP is currently 68%)
- ➢ Review Hire charges / attract more users within capacity limits.
- Fireworks
- ➢ Decision to not have fireworks in 2025 made and review later for 2026 (bi-annual event?)
- Repairs & Renewals
- ➢ Large expense renewing Fire alarms and even larger roof repairs?
- Sponsorship
- ➢ What can we support this year?
# Review of Year End Accounts Bembridge Youth & Community Centre
Year Ending 31[st] March 2024
BEMBRIDGE Y
UTH & COMMUNITY CENTRE
INCOME & EXPENDITURE ACCOUNT
FOR THE YEAR ENDED
1ST MARCH 2025
INDEPENI)ENT EXAMtNERIS RIPORT ON THE INCOME & EXPENDITURE ACCOUNT OF
BEIIIBRIDGE YOUTH & COMhIUNITY CENfRE
Basis of Independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity
Commissioners. An examination includes a review of the accounting records kept by the
charity and a comparison of the accounts presented with those records. It also includes
consideration of any unusual items or disclosures in the accounts, and seeking explanations
from you as trustees concerning any such matters. The procedures undertaken do not provide
all the evidence that would be required in an audit, and consequently I do not express an audit
opinion on the view given by the accounts.
Independent examiner's Statement
In connection with my examtnation, no matter has come to my attention:
(i)
which gives me reasonable cause to believe that in any material respect the
requirements
- to keep accounting records in accordance with Section 41 of the Act. and
- to prepare accounts which accord with the accounting records and to comply with
the accounting requirements of the Act
have not been m¢t' or
(2)
to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
J. Phelan
14 The Ruskin$
Kings Road
Bembridge
Isle of Wight
BEMBIU
E YOUTH &
OMMUNI
CENTRE
FOR MEMBERS ONLY
DETAILED INCOME AND EXPENDTFURE STATEMENT
FOR THE PERIOD ENDED 31ST IARCH 2025
Unrestricted
funds
Restricted
funds
Totsl
fisnds
2024
INCOMING RESOiJRCES
lllcoming resourees from donors:
Grants
Bank interest received
Bar & food $eS
Hire of hall
Party hire fees
Karate
Pentanque
Festival of Sport and fun runs
Fireworks & othcr cvcnts
Bembridge Parish Council
Donations
New hall floor donations
0.00
0.00
9.850.31
7232.50
1.280.00
2.300.IK>
201.15
4,188.00
1,523.50
0.00
730.00
0.00
0.00
15.016.79
6.292.50
1.390.00
514.00
194.75
3,443.60
10.00
9.850.31
7.232.50
.280.00
1300.00
201.15
4,188.00
1,523.50
730.00
257.35
0.00
Total incoming resourees
EXPENDITURE
Management and administration:
tAbour costs
Bar stock
Rent & rates
Water rates
Sports equipment
Equipment and pitch hire fees
Summer festival
Festival of Sport and runs
Fireworks & other events
Light & heat
Insuran¢¢
Repairs & maintenance
New hall floor
Equipment
Advertising 8nd admin
Telephone
Printirt& postage & stationery
Computer expenses
Legal & professional fees - Lic¢n¢e fees
Legal & professional fe¢s- Other
Sub8criptions & donations
Accountancy fees
Cleaning materials and costs
Donationslsponsorships
General expcnses
27.305.46
27,305.46
27,118.99
8.877.00
5.853.96
123.91
331.68
8.877.00
5.853.96
123.9
331.68
0.00
0.00
0.00
1,328.65
1.989.28
3.634.03
,083.92
922.63
8,730.00
8,739.19
116.81
310.71
0.00
0.00
0.00
924.04
708.78
3.583.59
991.32
2.294.34
0.00
1.328.65
1,989.28
3,634.03
1,083.92
922.63
0.00
0.00
558.50
34.55
100.64
517.02
35.00
0.00
103.04
537.04
237.56
43.99
506.43
35.00
0.00
0.00
950.64
1,000.00
195.78
558.50
34.55
100.64
517.02
35.00
968.11
.000.00
968.11
i.(K)O.00
0.00
Totsl expenditure
27,358.88
0.00
27,358.88
30.008.26
NET INCOMINGI(OUTGOING) RESOURCES FOR THE YEAR
53.42
0.00
(53.42
2,889.27
BEMBRIDGE YOUTH & COMMUNITY CENTRE
FOR MEMBERS ONLY
BALANCE SHEET
ASAT
31ST MARCH 2025
Balance brought fonvard as at 1st April 2024
Cash at bank
C&sh in hand
43,068.61
- Float
- Petty Cash
500.00
loo.00
600.00
43,668.61
Amounts owed to Bembridge Centre CIC
Accruals brought forward
0.00
43,668.61
(53.42)
Net incomings for the year
NET ASSETS
£43,615.19
Represented by:
Balance as at 3 1st March 2025
Cash at bank
Cash in hand
43,015.19
- Float
. Petty cash
500.00
loo.00
600.00
43,615.19
Accnwls
0.00
£43,615.19
RESTRICTED FUNDS
Sewell
MUGA
Donation Table Tennis
Dra
ons Isle of Wi
lotte
ant
Council
Table Tennis
Total
Balance blfwd as at
1st April 2024
10,000.00
0.00
1,292.40
11,292.40
Movements
0.00
0.00
0.00
0.00
0.00
Balance cldwn as at
31 st March 2025
10,000.00
0.00
1.292.40
0.00
11,292.40
INDEPENDENT EXAMtNER'S RKPORT ON INCOME & EXP
ITURE ACCOUNT OF
BEMBRIDGE YOUTH & COmMUm CEFfflIE
Basis ol iodependent examiner's report
My examination Wds carried out in accordance with the General Directions given by th¢ Charity
Commissioners. An examination includes a review of the accounting record5 kept by the
charity and a comparison of the accounts pres¢nted with those Tord%. It also includes
consideration of any unusual items or disclosures in the account& and seeking explanations
from you as trust¢es concerning any such matters. The procedures undertaken do not provide
all the evidence that would be required in an audiL and consequently I do not express an audit
opinion on the view given by the accounts.
llldependeut euminer's stat¢ment
jn wnne£tton with my examinatio no matter IH8 com¢ to my attention:
(i)
which gives me renable cause to b¢lieve that in any material TC5pect the
requirements
. to k¢ep accountitig rwlts in accordance with Sertion 41 of the ACL gnd
. to prepare accounts which accord with the accounting re¢ords and to comply with
the arcounting requir¢rnents of the AGt
hav¢ nol been meL or
(2)
to which, in Illy opinion, attention should be drawn in order to ¢nable a proper
understanding of the accounts to be reach
J. Phelan
14 The Ruskins
Kings Road
Bembridge
Isle of WighE