THE RUBY HUNT TRUST
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2021
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2021
TRUSTEES
Alan Inns (Chairman) Margaret Kenworthy Stella Thorold Barbara Hall (Resigned 25 February 2021) Robin Hall (Vice Chair) Maureen Brown (Resigned 1 June 2021) Terence Hill (Resigned 1 June 2021) Patricia Walton Richard Barclay (Appointed 25 February 2021)
Mr David Hawkins Doug Kenworthy Gill Lunn Syd Manley Barbara O'Neil Bryan Robinson Alan Walton Clare Delf (Treasurer) (Appointed 25 February 2021)
MEMBERS
Sue Fortune LCF
Principal Address
The Ruby Hunt Centre Church Street Donington Spalding Lincolnshire PE11 4UA
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2021
TRUSTEES REPORT
The Ruby Hunt Trust was formed and the constitution adopted on 1 September 2004, revised 5 October 2005, 29 September 2011 and updated on 27 February 2014. It is registered as a Charity with the Charity Commission, registered number: 1111788.
Aims and Objectives
To promote the benefit of the inhabitants of Donington in conjunction with other organisations, in an effort to advance education, preserve and protect health, relieve poverty and provide facilities for recreation, education and leisure time occupation.
To establish, maintain and manage a community care centre in order to further these objectives.
In determining the aims and objectives of the Trust the Trustees have given due consideration to the rules and guidance of the Charity Commission with regards to public benefit. With this in mind the Trustees strive to ensure that the events, functions and hirings are available to a wide variety of interests and age groups within the Village of Donington and its surrounding Villages.
Structure, Governance and Management
The Trustees may elect any person willing to act as a trustee provided that they are not disqualified. The Trustees may not number less than twelve but is not subject to a maximum. All Trustees must retire at the conclusion of the annual general meeting but are eligible for re-election.
A quorum shall consist of a minimum of five or one tenth of the total membership. Members shall be elected by the Trustees.
At the Annual General Meeting in February 2021 Mr. Alan Inns was re-appointed as Chair of the Trustees. Mr Robin Hall was appointed as Vice-Chair, Mrs. Clare Delf was re-appointed as Treasurer and Mrs. Barbara O'Neill as Secretary.
Main achievements
Throughout the year the main focus has been to raise the funds necessary to purchase the Ruby Hunt Centre building from the Lincolnshire Community Foundation (LCF). This was finally achieved through a combination of Grants, Match Funding, a Loan from the Donington Pop-In Volunteers and liquid reserves, built up over a number of years through the Centre's activities. Purchase completion took place at the year end, 30 September 2021.
In addition a small grant from Bicker Wind Farm enabled the Trust to fit new external Fire doors to complement the new windows and doors already fitted in prior years. Additional monies from SHDC and other sources were used to ensure that the Centre maintained its Covid-19 measures.
Like many other charities, this has been a difficult year for the Trust, it has seen its main income streams adversely affected by the Covid-19 measures remaining in place for a far longer period than initially envisaged. Fundraising events have been minimal and hirings reduced in volume.
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2021
TRUSTEES REPORT
Main achievements (Continued)
Fortunately the Trust is blessed with a number of very loyal volunteers who, together with the Trustees, have enabled the Centre to remain running. The shop especially has proved a very valuable source of income, and the Trust has attracted some very welcome donations from a number of generous sources.
Future activities
The Ruby Hunt Trust celebrates its 40th Anniversary in 2022, to this end a series of events are scheduled to take place throughout the coming calendar year.
The celebrations will start with an event in January 2022 for all the Volunteers and User groups.
The Trustees hope to be able to hold a minimum of one event per month, these will be a mix of fund and profile raising, co-operating with other Village groups and User group activities. There will be a some new activities as well as some regular events, however all will be dependant upon no further Covid-19 restrictions being put in place.
The Centre purchase was in part funded by loans from the Donington Pop-In Volunteers and the Luncheon Club. Whilst it was possible to repay the Luncheon club in full before the year end, £70,000 remains due to the Pop in although there is no set repayment date it is the aim of the Trustees to ensure that this is repaid in full as soon as it is practical.
To this end it is their intention to ensure that the liquid reserves are built up in the coming years so that, not only can the Building be maintained and improved, but that this loan can be settled.
Reserves policy
The Reserves are made up of Restricted and Unrestricted funds.
The Restricted fund consists of £1,000 in the current account from Persimmon Homes for the provision of IT Training Courses. Unfortunately the ongoing Covid-19 restrictions have prevented this, however it is the intention of the Trustees to ensure that these take place in 2022. The remainder of the fund is in the form of Fixed assets which include the building, fixtures and fittings.
The General fund is split into designated and undesignated monies. The Designated monies consist of £5,000 held in the deposit account for unexpected maintenance costs.
The Undesignated monies consist of £48,000 in liquid assets for the day to day running of the Centre, the Trustees consider this increased level to be necessary until the income stream has recovered to its pre Covid-19 levels.
The remainder of the General fund consists of Fixed assets, some of which are previously purchased fixtures and fittings, which have been transferred at their year end written down value, less the £70,000 loan from the Pop in. This loan is interest free and has no set repayment date.
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2021
TRUSTEES REPORT
Going Concern
The continuance of the restrictions due to the Covid-19 Pandemic has continued to adversely affect the income stream and usage of the Centre.
A further lockdown in December 2020 which lasted until March 2021, meant that the slow recovery seen in the early part of the financial year was reversed.
A combination of careful management by the Trustees, Government grants and the efforts of loyal and hard working volunteers has enabled the Trust to not only complete the purchase of the building but also to finish the year with healthy reserves.
A cautious budget has been produced which is based on pre and post Covid-19 figures with a 2% growth of income and expenditure, with no reliance on grants. This budget projects a small excess for the next financial year.
The Trustees believe that this is an achievable goal based on current economic conditions.
Risk
The Trustees have reviewed the major risks facing the Charity and have concluded that any investments and considered investments are in low risk environments and no further action is required.
Risk assessments on the building and events are undertaken where relevant and acted upon, this includes annual Fire safety checks and PAT testing.
The risk due to continuing Covid-19 restrictions has been assessed as part of the going concern paragraph.
The Trustees carry indemnity insurance which is reviewed and renewed on an annual basis.
Signed on behalf of the trustees
Mr Alan Inns
Chair
Date: 24 February 2022
INDEPENDENT EXAMINER'S REPORT
YEAR ENDED 30 SEPTEMBER 2021
THE RUBY HUNT CHARITY
I report on the accounts of the Charity for the year ended 30 September 2021.
Respective responsibilities of trustees and examiners
As the Charity's trustees you are responsible for the preparation of the accounts. You consider that there is no requirement for an audit under section 144 of the Charities Act 2011 (the act) and that an independent examination is needed.
It is my responsibility to examine the accounts under Section 145 of the Charities Act, to follow procedures laid down in the general directions given by the Charity Commission and state, based on the procedures specified, whether any particular matters have come to my attention.
Basis of the examiner's statement
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, consequently I give no opinion regarding 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
1) which gives me reasonable cause to believe that, in any material respect the trustees have not met the requirements to ensure that:
-
a) proper accounting records are kept in accordance with section 130 of the act; and
-
b) accounts are prepared which accord with the accounting records and comply with the accounting requirements of the act; or
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2) to which , in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mrs. Sue Inns
Independent Examiner
Dated: 17 March 2022
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2021
INCOME AND EXPENDITURE
| 2021 | 2020 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| £ | £ | £ | £ | ||
| INCOMING RESOURCES | |||||
| Grants | 28,500 | 43,790 | 72,290 | 56,650 | |
| Income from Charitable activities | 2 | 8,256 | - | 8,256 | 9,391 |
| Voluntary income | 3 | 656 | 44 | 700 | 2,801 |
| Activities for generating funds | 4 | 1,285 | - | 1,285 | 1,327 |
| Investment income | 5 | 3 | - | 3 | 13 |
| LCF | 1,600 | - | 1,600 | 1,400 | |
| Other income | 6 | 119 | - | 119 | 624 |
| Total incoming resources | 40,419 | 43,834 | 84,253 | 72,206 | |
| Resources Expended | |||||
| Cost of Charitable activities | 7 | 2,619 | - | 2,619 | 11,882 |
| Grants/Donations | - | - | - | 400 | |
| Cost of generating voluntary income | 8 | 2,111 | - | 2,111 | 6,704 |
| Other resources expended | 9 | 1,433 | - | 1,433 | 3,306 |
| Governance costs | 200 | - | 200 | 200 | |
| Total resources expended | 6,363 | - | 6,363 | 22,492 | |
| Excess of income | 34,056 | 43,834 | 77,890 | 49,714 | |
| Introduction of assets @ WDV | 36,896 | - | 36,896 | - | |
| Transfers between funds | - | - | - | - | |
| Net resources | 70,952 | 43,834 | 114,786 | 49,714 | |
| Brought forward reserves | 102,798 | 31,000 | 133,798 | 84,084 | |
| Carried forward reserves | 173,750 | 74,834 | 248,584 | 133,798 |
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2021
BALANCE SHEET
| Fixed Assets 10 Assets Cash at bank Current account Deposit account Petty Cash Monies held by LCF Liabilities Long Term Loan 13 Net Assets Funds Restricted fund 11 General fund 11 |
£ £ General Restricted 118,868 143,834 22,872 1,000 31,945 - 65 - - 173,750 144,834 - 70,000 173,750 74,834 - 74,834 173,750 - 2021 |
£ £ General Restricted 32,256 1,000 30,542 - 40,000 30,000 2020 |
|---|---|---|
| 102,798 31,000 - - |
||
| 102,798 31,000 |
||
| - 31,000 102,798 - |
||
| 173,750 74,834 |
102,798 31,000 |
The financial statements were approved by the trustees on 24 February 2022 and signed on their behalf by:
Mr. Alan Inns
Chair
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2021
NOTES TO THE ACCOUNTS
1 Accounting Policies
Basis of preparation of the financial statements
The financial statements have been prepared on a receipts and payments basis. They have also been prepared in accordance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland. (FRS 102) effective 1 January 2019 and the Charities Act 2016.
Grants received
Grants receivable are recognised in the accounts when received. If they are given for a specific purpose a restricted fund is set up and expenditure is matched to income.
Donations received
Donations receivable are allocated on the basis of the donor's wishes.
Investment income
Investment income is recognised in the accounts when it is received.
General income
General income is recognised in the accounts when it is received and is shown gross. It is allocated according to type.
Expenditure
Expenditure is accounted for gross when it is paid. It is allocated according to type and matched to its associated income stream. Where costs apply to different funds they have been apportioned as determined by the trustees.
Funds
Unrestricted funds are available for use at the discretion of the trustees in order to general aims and objectives of the charity.
2 Income from Charitable Activities
| Income from Charitable Activities | |
|---|---|
| Meal supplied Room hire Counter sales Car park rent |
2020 Unrestricted Restricted Total £ £ £ £ - - - 770 6,926 - 6,926 6,703 80 - 80 668 1,250 - 1,250 1,250 2021 |
| 8,256 - 8,256 9,391 |
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2021
NOTES TO THE ACCOUNTS
3 Voluntary Income
| Fundraising Donations Activities for Generating Funds Bar sales Shop sales Goods sales |
2020 Unrestricted Restricted Total £ £ £ £ 281.00 - 281.00 2,296.00 375.00 44.00 419.00 505.00 2021 |
|---|---|
| 656.00 44.00 700.00 2,801.00 |
|
| 2020 Unrestricted Restricted Total £ £ £ £ 25 - 25 333 1,260 - 1,260 978 - - - 16 2021 |
|
| 1,285 - 1,285 1,327 |
4 Activities for Generating Funds
5 Investment income
| Deposit Account interest LCF - Designated Fund LCF - General Fund Other Income FIT Income Dry cleaning Wayleave Fence contribution |
2020 Unrestricted Restricted Total £ £ £ £ 3 - 3 13 1,600 - 1,600 800 - - - 600 2021 |
|---|---|
| 1,603 - 1,603 1,413 |
|
| 2020 Unrestricted Restricted Total £ £ £ £ 100 - 100 274 - - - 141 19 - 19 19 - - - 190 2021 |
|
| 119 - 119 624 |
6 Other Income
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2021
NOTES TO THE ACCOUNTS
| 7 8 **9 ** |
Cost of Charitable Activities 2020 Unrestricted Restricted Total Total £ £ £ £ Food purchases - - - 153 Counter sales - - - 193 Remuneration 12 927 - 927 2,297 Water rates 43 - 43 554 Gas (251) - (251) 938 Electric 697 - 697 962 Fixtures and fittings - - - 5,629 Insurance 1,203 - 1,203 1,156 2,619 - 2,619 11,882 Cost of generating voluntary income 2020 Unrestricted Restricted Total Total £ £ £ £ Bar purchases - - - 152 Repairs & renewals 955 - 955 4,740 Service plans 797 - 797 695 Licences 359 - 359 968 Event costs - - - 134 Goods - - - 15 2,111 - 2,111 6,704 Other resources expended 2020 Unrestricted Restricted Total Total £ £ £ £ Remuneration 948 - 948 1,623 Telephone 485 - 485 523 Stationery - - - 103 Professional fees - - - 1,057 1,433 - 1,433 3,306 2021 2021 2021 |
Cost of Charitable Activities 2020 Unrestricted Restricted Total Total £ £ £ £ Food purchases - - - 153 Counter sales - - - 193 Remuneration 12 927 - 927 2,297 Water rates 43 - 43 554 Gas (251) - (251) 938 Electric 697 - 697 962 Fixtures and fittings - - - 5,629 Insurance 1,203 - 1,203 1,156 2,619 - 2,619 11,882 Cost of generating voluntary income 2020 Unrestricted Restricted Total Total £ £ £ £ Bar purchases - - - 152 Repairs & renewals 955 - 955 4,740 Service plans 797 - 797 695 Licences 359 - 359 968 Event costs - - - 134 Goods - - - 15 2,111 - 2,111 6,704 Other resources expended 2020 Unrestricted Restricted Total Total £ £ £ £ Remuneration 948 - 948 1,623 Telephone 485 - 485 523 Stationery - - - 103 Professional fees - - - 1,057 1,433 - 1,433 3,306 2021 2021 2021 |
|---|---|---|
| 2,619 - 2,619 11,882 |
||
| 2020 Unrestricted Restricted Total Total £ £ £ £ - - - 152 955 - 955 4,740 797 - 797 695 359 - 359 968 - - - 134 - - - 15 2021 |
||
| 2,111 - 2,111 6,704 |
||
| 2020 Unrestricted Restricted Total Total £ £ £ £ 948 - 948 1,623 485 - 485 523 - - - 103 - - - 1,057 2021 |
||
| 1,433 - 1,433 3,306 |
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2021
NOTES TO THE ACCOUNTS
10 Fixed Assets
| **11 ** | Cost Balance at 1 October 2020 Additions Introduced at WDV Balance at 30 September 2021 Funds Restricted Fund 01-Oct-20 Building Purchase 30,000 IT Courses 1,000 New Fire Doors - 31,000 General Fund 37,798 Designated Building Purchase 60,000 Extraordinary repairs 5,000 102,798 Funds comprise of: Fixed Assets Restricted Fund 143,834 General Fund 56,018 Designated Fund 62,850 262,702 |
Cost Balance at 1 October 2020 Additions Introduced at WDV Balance at 30 September 2021 Funds Restricted Fund 01-Oct-20 Building Purchase 30,000 IT Courses 1,000 New Fire Doors - 31,000 General Fund 37,798 Designated Building Purchase 60,000 Extraordinary repairs 5,000 102,798 Funds comprise of: Fixed Assets Restricted Fund 143,834 General Fund 56,018 Designated Fund 62,850 262,702 |
Building Fixtures £ £ 222,016 3,790 222,016 3,790 - 36,896 222,016 40,686 Incoming Outgoing Transfers 40,044 - - - 3,790 - - |
Total £ - 225,806 |
|---|---|---|---|---|
| 225,806 36,896 |
||||
| 262,702 30-Sep-21 70,044 1,000 3,790 |
||||
| 31,000 | 43,834 - - |
74,834 | ||
| 37,798 60,000 5,000 |
37,569 (6,363) 35,782 2,850 - - - - - |
104,786 - 62,850 5,000 |
||
| 102,798 | 40,419 (6,363) 35,782 |
172,636 | ||
| Fixed Assets 143,834 56,018 62,850 |
Current Assets Current Liabilities Long Term Liabilities 1,000 - (70,000) 49,882 - - 5,000 - - |
Total 74,834 105,900 67,850 |
||
| 262,702 | 55,882 - (70,000) |
248,584 |
During the year grants werre received from SHDC to cover the Income loss due to Covid-19 lockdown measures, these will be used against running costs.
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2021
NOTES TO THE ACCOUNTS
12 Trustee Remuneration, Expenses and Control
No trustee was in receipt of any remuneration or expenses during the financial period.
The Charity is controlled by the Trustees as a body, no individual trustee has control over the Charity.
13 Long Term Loan
The Donington Pop-In Volunteers agreed to loan the Trust £70,000 in order to facilitate the purchase of the Centre Building from LCF. This is a separate charity who also uses the building. No interest is being charged on this amount and there is no set repayment date, however it is the intention of the Trustees to repay the monies at the earliest opportunity.