## **THE RUBY HUNT TRUST**
# **FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 30 SEPTEMBER 2021**
## **THE RUBY HUNT TRUST**
## **YEAR ENDED 30 SEPTEMBER 2021**
## **TRUSTEES**
Alan Inns (Chairman) Margaret Kenworthy Stella Thorold Barbara Hall (Resigned 25 February 2021) Robin Hall (Vice Chair) Maureen Brown (Resigned 1 June 2021) Terence Hill (Resigned 1 June 2021) Patricia Walton Richard Barclay (Appointed 25 February 2021)
Mr David Hawkins Doug Kenworthy Gill Lunn Syd Manley Barbara O'Neil Bryan Robinson Alan Walton Clare Delf (Treasurer) (Appointed 25 February 2021)
## **MEMBERS**
Sue Fortune LCF
## **Principal Address**
The Ruby Hunt Centre Church Street Donington Spalding Lincolnshire PE11 4UA
## **THE RUBY HUNT TRUST**
# **YEAR ENDED 30 SEPTEMBER 2021**
## **TRUSTEES REPORT**
The Ruby Hunt Trust was formed and the constitution adopted on 1 September 2004, revised 5 October 2005, 29 September 2011 and updated on 27 February 2014. It is registered as a Charity with the Charity Commission, registered number: 1111788.
## **Aims and Objectives**
To promote the benefit of the inhabitants of Donington in conjunction with other organisations, in an effort to advance education, preserve and protect health, relieve poverty and provide facilities for recreation, education and leisure time occupation.
To establish, maintain and manage a community care centre in order to further these objectives.
In determining the aims and objectives of the Trust the Trustees have given due consideration to the rules and guidance of the Charity Commission with regards to public benefit. With this in mind the Trustees strive to ensure that the events, functions and hirings are available to a wide variety of interests and age groups within the Village of Donington and its surrounding Villages.
## **Structure, Governance and Management**
The Trustees may elect any person willing to act as a trustee provided that they are not disqualified. The Trustees may not number less than twelve but is not subject to a maximum. All Trustees must retire at the conclusion of the annual general meeting but are eligible for re-election.
A quorum shall consist of a minimum of five or one tenth of the total membership. Members shall be elected by the Trustees.
At the Annual General Meeting in February 2021 Mr. Alan Inns was re-appointed as Chair of the Trustees. Mr Robin Hall was appointed as Vice-Chair, Mrs. Clare Delf was re-appointed as Treasurer and Mrs. Barbara O'Neill as Secretary.
## **Main achievements**
Throughout the year the main focus has been to raise the funds necessary to purchase the Ruby Hunt Centre building from the Lincolnshire Community Foundation (LCF). This was finally achieved through a combination of Grants, Match Funding, a Loan from the Donington Pop-In Volunteers and liquid reserves, built up over a number of years through the Centre's activities. Purchase completion took place at the year end, 30 September 2021.
In addition a small grant from Bicker Wind Farm enabled the Trust to fit new external Fire doors to complement the new windows and doors already fitted in prior years. Additional monies from SHDC and other sources were used to ensure that the Centre maintained its Covid-19 measures.
Like many other charities, this has been a difficult year for the Trust, it has seen its main income streams adversely affected by the Covid-19 measures remaining in place for a far longer period than initially envisaged. Fundraising events have been minimal and hirings reduced in volume.
## **THE RUBY HUNT TRUST**
## **YEAR ENDED 30 SEPTEMBER 2021**
## **TRUSTEES REPORT**
## **Main achievements (Continued)**
Fortunately the Trust is blessed with a number of very loyal volunteers who, together with the Trustees, have enabled the Centre to remain running. The shop especially has proved a very valuable source of income, and the Trust has attracted some very welcome donations from a number of generous sources.
## **Future activities**
The Ruby Hunt Trust celebrates its 40th Anniversary in 2022, to this end a series of events are scheduled to take place throughout the coming calendar year.
The celebrations will start with an event in January 2022 for all the Volunteers and User groups.
The Trustees hope to be able to hold a minimum of one event per month, these will be a mix of fund and profile raising, co-operating with other Village groups and User group activities. There will be a some new activities as well as some regular events, however all will be dependant upon no further Covid-19 restrictions being put in place.
The Centre purchase was in part funded by loans from the Donington Pop-In Volunteers and the Luncheon Club. Whilst it was possible to repay the Luncheon club in full before the year end, £70,000 remains due to the Pop in although there is no set repayment date it is the aim of the Trustees to ensure that this is repaid in full as soon as it is practical.
To this end it is their intention to ensure that the liquid reserves are built up in the coming years so that, not only can the Building be maintained and improved, but that this loan can be settled.
## **Reserves policy**
The Reserves are made up of Restricted and Unrestricted funds.
The Restricted fund consists of £1,000 in the current account from Persimmon Homes for the provision of IT Training Courses. Unfortunately the ongoing Covid-19 restrictions have prevented this, however it is the intention of the Trustees to ensure that these take place in 2022. The remainder of the fund is in the form of Fixed assets which include the building, fixtures and fittings.
The General fund is split into designated and undesignated monies. The Designated monies consist of £5,000 held in the deposit account for unexpected maintenance costs.
The Undesignated monies consist of £48,000 in liquid assets for the day to day running of the Centre, the Trustees consider this increased level to be necessary until the income stream has recovered to its pre Covid-19 levels.
The remainder of the General fund consists of Fixed assets, some of which are previously purchased fixtures and fittings, which have been transferred at their year end written down value, less the £70,000 loan from the Pop in. This loan is interest free and has no set repayment date.
## **THE RUBY HUNT TRUST**
# **YEAR ENDED 30 SEPTEMBER 2021**
## **TRUSTEES REPORT**
## **Going Concern**
The continuance of the restrictions due to the Covid-19 Pandemic has continued to adversely affect the income stream and usage of the Centre.
A further lockdown in December 2020 which lasted until March 2021, meant that the slow recovery seen in the early part of the financial year was reversed.
A combination of careful management by the Trustees, Government grants and the efforts of loyal and hard working volunteers has enabled the Trust to not only complete the purchase of the building but also to finish the year with healthy reserves.
A cautious budget has been produced which is based on pre and post Covid-19 figures with a 2% growth of income and expenditure, with no reliance on grants. This budget projects a small excess for the next financial year.
The Trustees believe that this is an achievable goal based on current economic conditions.
## **Risk**
The Trustees have reviewed the major risks facing the Charity and have concluded that any investments and considered investments are in low risk environments and no further action is required.
Risk assessments on the building and events are undertaken where relevant and acted upon, this includes annual Fire safety checks and PAT testing.
The risk due to continuing Covid-19 restrictions has been assessed as part of the going concern paragraph.
The Trustees carry indemnity insurance which is reviewed and renewed on an annual basis.
Signed on behalf of the trustees
Mr Alan Inns
Chair
Date: 24 February 2022
## **INDEPENDENT EXAMINER'S REPORT**
# **YEAR ENDED 30 SEPTEMBER 2021**
## **THE RUBY HUNT CHARITY**
I report on the accounts of the Charity for the year ended 30 September 2021.
## **Respective responsibilities of trustees and examiners**
As the Charity's trustees you are responsible for the preparation of the accounts. You consider that there is no requirement for an audit under section 144 of the Charities Act 2011 (the act) and that an independent examination is needed.
It is my responsibility to examine the accounts under Section 145 of the Charities Act, to follow procedures laid down in the general directions given by the Charity Commission and state, based on the procedures specified, whether any particular matters have come to my attention.
## **Basis of the examiner's statement**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, consequently I give no opinion regarding 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- 1) which gives me reasonable cause to believe that, in any material respect the trustees have not met the requirements to ensure that:
- a) proper accounting records are kept in accordance with section 130 of the act; and
- b) accounts are prepared which accord with the accounting records and comply with the accounting requirements of the act; or
- 2) to which , in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mrs. Sue Inns
Independent Examiner
Dated: 17 March 2022
## **THE RUBY HUNT TRUST**
## **YEAR ENDED 30 SEPTEMBER 2021**
## **INCOME AND EXPENDITURE**
||||**2021**||**2020**|
|---|---|---|---|---|---|
|||**Unrestricted**|**Restricted**|**Total**|**Total**|
|||**£**|**£**|**£**|**£**|
|**INCOMING RESOURCES**||||||
|Grants||28,500|43,790|72,290|56,650|
|Income from Charitable activities|**2**|8,256|-|8,256|9,391|
|Voluntary income|**3**|656|44|700|2,801|
|Activities for generating funds|**4**|1,285|-|1,285|1,327|
|Investment income|**5**|3|-|3|13|
|LCF||1,600|-|1,600|1,400|
|Other income|**6**|119|-|119|624|
|Total incoming resources||40,419|43,834|84,253|72,206|
|**Resources Expended**||||||
|Cost of Charitable activities|**7**|2,619|-|2,619|11,882|
|Grants/Donations||-|-|-|400|
|Cost of generating voluntary income|**8**|2,111|-|2,111|6,704|
|Other resources expended|**9**|1,433|-|1,433|3,306|
|Governance costs||200|-|200|200|
|Total resources expended||6,363|-|6,363|22,492|
|Excess of income||34,056|43,834|77,890|49,714|
|Introduction of assets @ WDV||36,896|-|36,896|-|
|Transfers between funds||-|-|-|-|
|Net resources||70,952|43,834|114,786|49,714|
|Brought forward reserves||102,798|31,000|133,798|84,084|
|Carried forward reserves||173,750|74,834|248,584|133,798|
## **THE RUBY HUNT TRUST**
## **YEAR ENDED 30 SEPTEMBER 2021**
## **BALANCE SHEET**
|**Fixed Assets**
**10**
**Assets**
Cash at bank
Current account
Deposit account
Petty Cash
Monies held by LCF
**Liabilities**
Long Term Loan
13
**Net Assets**
**Funds**
Restricted fund
**11**
General fund
**11**|**£**
**£**
**General**
**Restricted**
118,868
143,834
22,872
1,000
31,945
-
65
-
-
173,750
144,834
-
70,000
173,750
74,834
-
74,834
173,750
-
**2021**|**£**
**£**
**General**
**Restricted**
32,256
1,000
30,542
-
40,000
30,000
**2020**|
|---|---|---|
|||102,798
31,000
-
-|
|||102,798
31,000|
|||-
31,000
102,798
-|
||173,750
74,834|102,798
31,000|
The financial statements were approved by the trustees on 24 February 2022 and signed on their behalf by:
Mr. Alan Inns
Chair
## **THE RUBY HUNT TRUST**
## **YEAR ENDED 30 SEPTEMBER 2021**
## **NOTES TO THE ACCOUNTS**
## **1 Accounting Policies**
## **Basis of preparation of the financial statements**
The financial statements have been prepared on a receipts and payments basis. They have also been prepared in accordance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland. (FRS 102) effective 1 January 2019 and the Charities Act 2016.
## **Grants received**
Grants receivable are recognised in the accounts when received. If they are given for a specific purpose a restricted fund is set up and expenditure is matched to income.
## **Donations received**
Donations receivable are allocated on the basis of the donor's wishes.
## **Investment income**
Investment income is recognised in the accounts when it is received.
## **General income**
General income is recognised in the accounts when it is received and is shown gross. It is allocated according to type.
## **Expenditure**
Expenditure is accounted for gross when it is paid. It is allocated according to type and matched to its associated income stream. Where costs apply to different funds they have been apportioned as determined by the trustees.
## **Funds**
Unrestricted funds are available for use at the discretion of the trustees in order to general aims and objectives of the charity.
## **2 Income from Charitable Activities**
|**Income from Charitable Activities**||
|---|---|
|Meal supplied
Room hire
Counter sales
Car park rent|**2020**
**Unrestricted**
**Restricted**
**Total**
**£**
**£**
**£**
**£**
-
-
-
770
6,926
-
6,926
6,703
80
-
80
668
1,250
-
1,250
1,250
**2021**|
||8,256
-
8,256
9,391|
## **THE RUBY HUNT TRUST**
## **YEAR ENDED 30 SEPTEMBER 2021**
## **NOTES TO THE ACCOUNTS**
## **3 Voluntary Income**
|Fundraising
Donations
**Activities for Generating Funds**
Bar sales
Shop sales
Goods sales|**2020**
**Unrestricted**
**Restricted**
**Total**
**£**
**£**
**£**
**£**
281.00
-
281.00
2,296.00
375.00
44.00
419.00
505.00
**2021**|
|---|---|
||656.00
44.00
700.00
2,801.00|
||**2020**
**Unrestricted**
**Restricted**
**Total**
**£**
**£**
**£**
**£**
25
-
25
333
1,260
-
1,260
978
-
-
-
16
**2021**|
||1,285
-
1,285
1,327|
## **4 Activities for Generating Funds**
## **5 Investment income**
|Deposit Account interest
LCF - Designated Fund
LCF - General Fund
**Other Income**
FIT Income
Dry cleaning
Wayleave
Fence contribution|**2020**
**Unrestricted**
**Restricted**
**Total**
**£**
**£**
**£**
**£**
3
-
3
13
1,600
-
1,600
800
-
-
-
600
**2021**|
|---|---|
||1,603
-
1,603
1,413|
||**2020**
**Unrestricted**
**Restricted**
**Total**
**£**
**£**
**£**
**£**
100
-
100
274
-
-
-
141
19
-
19
19
-
-
-
190
**2021**|
||119
-
119
624|
## **6 Other Income**
## **THE RUBY HUNT TRUST**
## **YEAR ENDED 30 SEPTEMBER 2021**
## **NOTES TO THE ACCOUNTS**
|**7 **
**8 **
**9 **|**Cost of Charitable Activities**
**2020**
**Unrestricted**
**Restricted**
**Total**
**Total**
**£**
**£**
**£**
**£**
Food purchases
-
-
-
153
Counter sales
-
-
-
193
Remuneration
**12**
927
-
927
2,297
Water rates
43
-
43
554
Gas
(251)
-
(251)
938
Electric
697
-
697
962
Fixtures and fittings
-
-
-
5,629
Insurance
1,203
-
1,203
1,156
2,619
-
2,619
11,882
**Cost of generating voluntary income**
**2020**
**Unrestricted**
**Restricted**
**Total**
**Total**
**£**
**£**
**£**
**£**
Bar purchases
-
-
-
152
Repairs & renewals
955
-
955
4,740
Service plans
797
-
797
695
Licences
359
-
359
968
Event costs
-
-
-
134
Goods
-
-
-
15
2,111
-
2,111
6,704
**Other resources expended**
**2020**
**Unrestricted**
**Restricted**
**Total**
**Total**
**£**
**£**
**£**
**£**
Remuneration
948
-
948
1,623
Telephone
485
-
485
523
Stationery
-
-
-
103
Professional fees
-
-
-
1,057
1,433
-
1,433
3,306
**2021**
**2021**
**2021**|**Cost of Charitable Activities**
**2020**
**Unrestricted**
**Restricted**
**Total**
**Total**
**£**
**£**
**£**
**£**
Food purchases
-
-
-
153
Counter sales
-
-
-
193
Remuneration
**12**
927
-
927
2,297
Water rates
43
-
43
554
Gas
(251)
-
(251)
938
Electric
697
-
697
962
Fixtures and fittings
-
-
-
5,629
Insurance
1,203
-
1,203
1,156
2,619
-
2,619
11,882
**Cost of generating voluntary income**
**2020**
**Unrestricted**
**Restricted**
**Total**
**Total**
**£**
**£**
**£**
**£**
Bar purchases
-
-
-
152
Repairs & renewals
955
-
955
4,740
Service plans
797
-
797
695
Licences
359
-
359
968
Event costs
-
-
-
134
Goods
-
-
-
15
2,111
-
2,111
6,704
**Other resources expended**
**2020**
**Unrestricted**
**Restricted**
**Total**
**Total**
**£**
**£**
**£**
**£**
Remuneration
948
-
948
1,623
Telephone
485
-
485
523
Stationery
-
-
-
103
Professional fees
-
-
-
1,057
1,433
-
1,433
3,306
**2021**
**2021**
**2021**|
|---|---|---|
|||2,619
-
2,619
11,882|
|||**2020**
**Unrestricted**
**Restricted**
**Total**
**Total**
**£**
**£**
**£**
**£**
-
-
-
152
955
-
955
4,740
797
-
797
695
359
-
359
968
-
-
-
134
-
-
-
15
**2021**|
|||2,111
-
2,111
6,704|
|||**2020**
**Unrestricted**
**Restricted**
**Total**
**Total**
**£**
**£**
**£**
**£**
948
-
948
1,623
485
-
485
523
-
-
-
103
-
-
-
1,057
**2021**|
|||1,433
-
1,433
3,306|
## **THE RUBY HUNT TRUST**
## **YEAR ENDED 30 SEPTEMBER 2021**
## **NOTES TO THE ACCOUNTS**
## **10 Fixed Assets**
|**11 **|**Cost**
Balance at 1 October 2020
Additions
Introduced at WDV
Balance at 30 September 2021
**Funds**
**Restricted Fund**
**01-Oct-20**
Building Purchase
30,000
IT Courses
1,000
New Fire Doors
-
31,000
**General Fund**
37,798
Designated
Building Purchase
60,000
Extraordinary repairs
5,000
102,798
Funds comprise of:
**Fixed Assets**
Restricted Fund
143,834
General Fund
56,018
Designated Fund
62,850
262,702|**Cost**
Balance at 1 October 2020
Additions
Introduced at WDV
Balance at 30 September 2021
**Funds**
**Restricted Fund**
**01-Oct-20**
Building Purchase
30,000
IT Courses
1,000
New Fire Doors
-
31,000
**General Fund**
37,798
Designated
Building Purchase
60,000
Extraordinary repairs
5,000
102,798
Funds comprise of:
**Fixed Assets**
Restricted Fund
143,834
General Fund
56,018
Designated Fund
62,850
262,702|**Building**
**Fixtures**
**£**
**£**
222,016
3,790
222,016
3,790
-
36,896
222,016
40,686
**Incoming**
**Outgoing**
**Transfers**
40,044
-
-
-
3,790
-
-|**Total**
**£**
-
225,806|
|---|---|---|---|---|
|||||225,806
36,896|
|||||262,702
**30-Sep-21**
70,044
1,000
3,790|
|||31,000|43,834
-
-|74,834|
|||37,798
60,000
5,000|37,569
(6,363)
35,782
2,850
-
-
-
-
-|104,786
-
62,850
5,000|
|||102,798|40,419
(6,363)
35,782|172,636|
|||**Fixed Assets**
143,834
56,018
62,850|**Current**
**Assets**
**Current**
**Liabilities**
**Long Term**
**Liabilities**
1,000
-
(70,000)
49,882
-
-
5,000
-
-|**Total**
74,834
105,900
67,850|
|||262,702|55,882
-
(70,000)|248,584|
During the year grants werre received from SHDC to cover the Income loss due to Covid-19 lockdown measures, these will be used against running costs.
## **THE RUBY HUNT TRUST**
## **YEAR ENDED 30 SEPTEMBER 2021**
## **NOTES TO THE ACCOUNTS**
## **12 Trustee Remuneration, Expenses and Control**
No trustee was in receipt of any remuneration or expenses during the financial period.
The Charity is controlled by the Trustees as a body, no individual trustee has control over the Charity.
## **13 Long Term Loan**
The Donington Pop-In Volunteers agreed to loan the Trust £70,000 in order to facilitate the purchase of the Centre Building from LCF. This is a separate charity who also uses the building. No interest is being charged on this amount and there is no set repayment date, however it is the intention of the Trustees to repay the monies at the earliest opportunity.