Annual Re ort 2024 2025 Charl Detalls Charity name.. Upland Parents Associatlon Charity registration number.. 111727 Registered address.. Upland School, Church Road, 8exleyheath. DA7 4DG Financial year ended.. 31" July 2025 Independent examiner.. Zoe Florence, Accountant lzf1oren@hOtmai1.Co.Uk} PA Tru tees Prlor to the 2024 AGM, the followlng were proposed and nominated to remain in pOSiOn$ which was unanimously agreed.. Kirsty Sharp- Chair Sam Quinlan- Vice-chalr Kate Flatley- Treasurer Caroline Fielding- Secretary The foll¢>wing nominations were proposed and seconded for general trustees.. Edward Taylor, Lauren Taylor, Narinder Hothi, Sunita Atwal and Sarah Winstanley-smith Following subsequent resignations. an Extraordinary General MeetinB was held on 5" FebrLtary 2025. at which the following appointments were made.. Edward Taylor was elected Chair Lauren Taylor was elected Secretary Justr'ne Taylor w35 elected Treasurer Sam Quinlan continued as Vice-chair Sarah Winstanley-smith continued as a 8eneral trustee Trustees are recruited from the parent communlty. The charlty promotes involvement through coffee mornings for new parents at the start of the school year and on80in8 communicatton about events and volunteerin8 Opportunities. Strurtur The ch3rity is governed by a constitutr'on. Trustees are elected annually by parent5 and carers at the Annual General Meeting,. for the 2024-25 year this was held on 18 October 2024. The trustees meet at least once per term to manage the affairs of the charity. Trustees serve in a voluntary capacity and receive no MuneratiOn. Wl expenditure is approved by the Treasurer. ob ertives The charity's objectSve is to advance the education of pupils at Upland Primary School by raising fLtnds to support school activities, equipment and experiences that enhance learning and wellbelng. To meet thi5 objective, the charity undertook the following activities during the year.. Fundralslng events Summer Fabr Elfridges Ichristmas shopl Mothers and Father's Day Gift Shops o Ice Cream Friday's IDuring Summer month51 Totally Taylor event Sports Day Refreshments Christmas Panto rickets
Soclal and communlty event5 School Coffee Mornings Nativity Show Tea Stall Book Shops AGM Quiz Night School Discos Non-uniform Days Year 4 Sleepover Donations to school projetts Class games Garden Equptment Year 6 prom The trustees have had due regard to the Charity Commission's guidance on public benefi.t. The charity's a¢t?vities provide public benefi't by enhancing educational resources and opportunities for pupi15 at Upland Primary School. Achlevements and Perforrnance Ourin8 the year, the charity set a fundraisin8 goal of £30,C¥)O to Contrlbute towards the constiurtton ol a new garden room. This facS1Ity is Intended to provlde pupils with additional indoor space for activities, particula¥ly during poor weather or for those who prefer quleter indoor environments. The fundraising target was sutcessfully achieved. Dye to the construction of a new nursery provision on site during summer 2025, the garden room project has been deferred and is now planned for eompletion in 2026. Fln clal Revl During the year ended 31" July 2025. the charity received total Intorne of £25,501.80. Income wa5 generated primarily from fundraising and social events organised by the Parents Association. Total expenditure for the year amounted to £14,3S3.69, whlch included costs associated with fundraising event5 and donètions made to support School resources and activities. The charity recorded a profi.t of £11,148.11 for the year. At the year end, total funds held were £37,085.88. These funds are held to support planned future projects, including the garden room development requested by the school. Re$ Poll The trustee5 have consldered the level of reserves held by the charity. It Ss the trustees, policy to malntaln svffi'cient unrestricted reserves to meet planned expenditure and to provide a buffer against unforeseen cost5. At the year end, the level of reserves was conSided appropriate to rneet the charrty'5 future commitment5. Risk Mana ement The trustees have reviewed the majoT rlsks to whith the charity is exposed. particularly those relating to fundraising activities and financial controls. Appropriate procedures are in place to mitr'gate these risks, including dual signatorles on bank accounts and regular financial reporbn8 to trustees.
Trustee Res nslblllt5è5 statement The trustees are responsible for preparSng the Trustee Ann(Jal Report and the financial statements In accordance with applicable law and United Kingdom Accounting Standards. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy the fi'nancial position of the charity and for safeguarding the assets of the charity. si ture date Thls report was approved by the trustees and sl8ned on thelr behalf on 19" May 2026. Name: EdwardTa lor Role: Chair Sl8nature'. Name: Justtne Taylor RolÈ.' Treasurer Slgnature:
| Expenses | Cofee Morning |
AGM | Oct Own Clothes |
Xmas Cards | Refreshment s for Natvity |
|
|---|---|---|---|---|---|---|
| Sales | £0.00 | £683.00 | £392.31 | £281.00 | £83.00 | |
| Cost | £397.94 | £16.33 | £295.13 | £0.00 | £0.00 | £24.00 |
| Sept 24 - July 25 | -£397.94 | -£16.33 | £387.87 | £392.31 | £281.00 | £59.00 |
| Elfridges | Xmas Disco | Panto | Term 1 Adhoc donaton 01/09- 31/12/24 |
Loto 01/09/24 - 13/12/24 |
EasyFundrasi ng |
Feb OCD |
|---|---|---|---|---|---|---|
| £2,158.81 | £2,220.00 | £2,075.00 | £100.00 | £140.90 | £43.55 | £315.97 |
| £1,145.43 | £697.62 | £1,365.00 | £0.00 | £0.00 | £0.52 | |
| £1,013.38 | £1,522.38 | £710.00 | £100.00 | £140.90 | £43.55 | £315.45 |
| School Donaton 12/02/25 |
WBD/UPP Feb |
Asda Cashpot |
Wonder Woman Shop |
TS Concert | Year 6 Prom Donaton |
April OCD |
|---|---|---|---|---|---|---|
| £0.00 | £0.00 | £821.67 | £1,853.00 | £2,193.00 | £0.00 | £199.00 |
| £2,000.00 | £0.00 | £0.00 | £894.24 | £1,055.00 | £800.00 | £0.00 |
| -£2,000.00 | £0.00 | £821.67 | £958.76 | £1,138.00 | -£800.00 | £199.00 |
| May OCD | Marvellous Men Shop |
Ice Cream Friday |
Summer Fair | Sports Day | July OCD | Loto 01/01/25 - 09/07/25 |
£25,501.80 £14,353.69 £11,148.11 |
|---|---|---|---|---|---|---|---|
| £516.00 | £1,740.00 | £818.96 | £8,273.39 | £160.64 | £231.00 | £201.60 | |
| £0.00 | £892.03 | £330.55 | £4,376.12 | £63.78 | £0.00 | £0.00 | |
| £516.00 | £847.97 | £488.41 | £3,897.27 | £96.86 | £231.00 | £201.60 | |
Sales Online £231.00 £0.00 £231
Ice Cream Fridays
| Friday 13th June | Sales | 145.94 |
|---|---|---|
| Cost | £53.80 | |
| Freezer | £149 | |
| Trolly | £18.98 | |
| Total Cost | -£75.84 | |
| Friday 20th June | Sales | £119.60 |
| Cost | £9.00 | |
| Total | £110.60 | |
| Friday 27th June | Sales | £190.50 |
| Cost | £11.32 | |
| £179.18 | ||
| Friday 4th July | Sales | £150.02 |
| Cost | £9.80 | |
| £140.22 | ||
| Friday 11th July | Sales | £155.00 |
| Cost | £56.75 | |
| £98.25 | ||
| Friday 18th July | Sales | £57.90 |
| Cost | £21.90 | |
| £36.00 | ||
| Freebie Friday | Cost | £23.60 |
| Total proft to date | £464.81 |
| Monday | 30th June | Sales - Cash | £123.64 |
|---|---|---|---|
| Sales - Card | £37.00 | ||
| Cost | £63.78 | ||
| Total Proft | £96.86 |
MONEY IN
| External Stallholders | Fees taken | ||
|---|---|---|---|
| Tipsy Bakery | £45.00 | ||
| KK Toys | Sarb | £30.00 | |
| Heavenly Gifs | D Davidson | £30.00 | |
| My Family Boutque | Lauren Rushbrok | £30.00 | |
| Rainbow Ice | Qa Ltd | £250.00 | |
| Razzle Wraps | Kay Feria De La Torr | £30.00 | |
| The Litle Craf Co | Sarah Day | £30.00 | |
| Bounce | £0.00 | ||
| Stall we cancelled | Charlote Atard | £0.00 | |
| Buzzers | £30.00 | ||
| £475.00 | |||
| Internal Stallholders | Float | Cash Taken | Card Payments - Advance |
| Slime | £30.00 | £80.00 | |
| Tin can alley | £30.00 | £52.05 | |
| Craf stall | £30.00 | £43.00 | |
| Teachers in stocks | £30.00 | £93.70 | |
| Book Stall | £0.00 | £16.70 | |
| BBQ | £750.00 | £1,125.60 | |
| Bar | £750.00 | £743.20 | |
| Target game | £30.00 | £34.50 | |
| Rafe | £30.00 | £199.00 | |
| Face paintng | £30.00 | £136.00 | |
| Spin the wheel | £30.00 | £51.50 | |
| Teddy tombola | £30.00 | £118.60 | |
| Hook-a-duck | £30.00 | £61.50 | |
| Tuck shop | £30.00 | £175.20 | |
| Sweete tombola | £30.00 | £185.50 | |
| UPP Bucket | £30.00 | £72.80 | |
| Payment Staton | £0.00 | £1,042.00 | |
| Other Zetle - 17th June | £35.36 | ||
| Other Zetle - 18th June | £188.55 | ||
| Other Zetle - 20th June | £136.52 | ||
| PTA Events - April | £682.15 | ||
| PTA Events - May | £888.01 | ||
| PTA Events - June | £1133.43 | ||
| Other Cash | £205.00 | ||
| £1,890.00 | £4,435.85 | £3,064.02 |
| Total Out | 4,376.12 |
|---|---|
| Total In | 8,273.39 |
| Total Proft | 3,897.27 |
MONEY OUT
Internal Stallholders
Card Payments - On Day Total £50.00 £22.05 £13.00 £63.70 £16.70 £375.60 £1,079.94 £1,073.14 £4.50 £30.00 £199.00 £28.00 £134.00 £21.50 £88.60 £31.50 £145.20 £155.50 £42.80 £1,050.58 £2,092.58 £35.36 £188.55 £136.52 £682.15 £888.01 £1133.43 £88.60 £2,188.52 £7,798.39
Slime Tin can alley Craft stall Teachers in stocks Bouncy Castles BBQ Bar Target game Raffle Face painting Spin the wheel Teddy tombola Hook-a-duck Tuck shop Tat stall Sweetie tombola Misc
Other Costs
TENS Licence Boxes Pens Hi-vis vests + padlock Raffle prizes Freezer bags
£62.24 £0.00
| Zetle Fees - | 17/06 | £0.63 |
|---|---|---|
| Zetle Fees - | 18/06 | £3.36 |
| Zetle Fees - | 20/06 | £2.44 |
| Zetle Fees - | 21/06 | £38.50 |
£0.00 £2,500.00 £1,195.00
£0.00 £60.60 £0.00 £0.00 £0.00 £0.00 £149.06 £80.97 £152.17 £48.03
£4,248.07
£21 £8.00 £5.50 £18.68 £71.88 £2.99 £128.05
Marvellous Men Sales £1,737.00 Online £3.00 Spent £892.03 _including wall art purchased by Kirsty for 2026_ Profit £847.97*
| Tens Licence | £21.00 | Tickets sold 1 | £1,956.00 |
|---|---|---|---|
| Biscuits | £44.94 | Tickets Sold 2 | £237.00 |
| Aldi | £44.03 | £2,193.00 | |
| Temu | £134.60 | ||
| Home Bargains | £10.43 | ||
| Performer | £800.00 | ||
| £1,055.00 | |||
| Proft | £1,138.00 |
Sales Online £196 £3 £199
| Cash | £1,853.00 |
|---|---|
| Cost | £844.24 |
| Proft | £1,008.76 |
| Float | £50.00 |
| £958.76 |
| Cash | £241.97 |
|---|---|
| Online Donat | £46.00 |
| Zetle | £28.00 |
| Zete Fee | -0.52 |
| £315.45 |
| Purchases | Ticket price | ||
|---|---|---|---|
| Supplier | Amount | What | |
| Cut price wholesaler | -£282.28 | KS2 gifs and light up toys | |
| DJ | -£325 | ||
| Additonal presents/light up | -£90 | ||
| Food | |||
| Tickets Sold KS1 | £1,080.00 | 108 | |
| Tickes Sold KS2 | £1,140.00 | 114 |
£1,522.38
Total
e£lO
| Refreshments | £24.00 |
|---|---|
| Sundries | |
| Sold | £83.00 |
| Proft | £59.00 |
Goods Purchased
| Goods Purchased | |
|---|---|
| Supplier | Amount |
| Primark | £36 |
| HomeBargains | £405.65 |
| HomeBargains | £227.26 |
| Cutprice wholesaler | £476.52 |
| Total £1 £2 £5 £10 £20 50p 20p 10p 5p 1p Total Takings Costs Proft |
£1,145.43 |
| 659 150 450 750 80 50 13.4 4.2 2.15 0.06 £2,158.81 |
|
| £2,158.81 £1,145.43 £1,013.38 |
Ticket cost £25.00 Discounted Cost £15.00
| 17th December | ||
|---|---|---|
| Tickets purchased | 20 | 300 |
| PA Discounted Sales | £60.00 | |
| General sales | £400.00 | |
| Proft | £160.00 | |
| 4th Jan 1pm | ||
| Tickets purchased | 55 | 825 |
| PA Discounted Sales | £240.00 | |
| General sales | £975.00 | |
| Proft | £390.00 | |
| 4th Jan 5pm | ||
| Tickets purchased | 16 | 240 |
| PA Discounted Sales | £0.00 | |
| General sales | £400.00 | |
| Proft | £160.00 | |
| Total Proft | £710.00 |
Cash Online sales £334.36 £57.95 £392.31
| Sold | Unit Price Sales | COS | Proft | |||
|---|---|---|---|---|---|---|
| Tables of 8 | 7 | 20 | 140 | 0 | 140 | |
| Tables of 4 | 5 | 10 | 50 | 0 | 50 | |
| Cheese Plater | 6 | 15 | 90 | 60 | 30 | |
| Sweet Plater | 2 | 15 | 30 | 20 | 10 | |
| Pre ordered Red Wine | 1 | 12 | 12 | 7.5 | 4.5 | |
| Pre ordered White Wine | 1 | 12 | 12 | 7.5 | 4.5 | |
| Pre Ordered Prosecco | 1 | 15 | 15 | 10 | 5 | |
| Pre ordered Beers | 6 | 3 | 18 | 6.6 | 11.4 | |
| Sweet Bags | 1 | 1 | 1 | 8.9 | -7.9 | |
| Crisps | 5 | 0.5 | 2.5 | 10 | -7.5 | |
| Red Wine | 1 | 12 | 12 | 7.5 | 4.5 | |
| White Wine | 3 | 12 | 36 | 22.5 | 13.5 | |
| Prosecco | 1 | 15 | 15 | 10 | 5 | |
| Beer | 2 | 3 | 6 | 2.2 | 3.8 | |
| Sof Drink/Water | 6 | 1 | 6 | 2 | 4 | |
| Popcorn | 7 | 2 | 14 | 3.5 | 10.5 | |
| Spaghet | 0 | 0 | 0 | 1.68 | -1.68 | |
| Marshmallows | 0 | 0 | 0 | 13 | -13 | |
| Cash on night | 1 | 96 | 96 | 0 | 96 | |
| Zetle | 1 | 127.5 | 127.5 | 2.25 | 125.25 | |
| Prize | 1 | 100 | 0 | 100 | -100 | |
| £683.00 | £295.13 | £387.87 |
| Purchases | |
|---|---|
| Aldi | £1.68 |
| B&M | £25.67 |
| Aldi | £9.80 |
| TENS | £21 |
| Cash Withdrawal (prize) | £100 |
| Tesco | £234.48 |
| Supplier | Date | Amount | Reason |
|---|---|---|---|
| Cut price wholesaler | 10/10/2024 | £1.80 | General expenses - Rafe tckets |
| Aldi | 9/13/2024 | £18.68 | Caretaker John gif |
| ECL Plastcs | Sep-24 | £28.50 | Collecton Boxes |
| PTA Events Subscripton 11/28/2024 | £54.00 | ||
| ParentKind Insurance | 6/9/2025 | £162.00 | Insurance |
| Y4 Sleepover | 25/06/2025 | £3.97 | Y4 sleepover - hot dogs and ketchup |
| Giant cheque | 7/16/2025 | £10.96 | Presentaton of garden room money |
| Primark | 16/07/20250 | £122 | Sam purchase for Elfridges 2025 |
| £397.94 |
CHARITY COMMISSION FQR ENGLAND AND WALES Independent examinerfs report on the accounts S•ctlon A Independent Examlner's Report Report to th• trustees Upland Parents Association On accounts for tho year ended 2025 Charfty no (if any) 111727 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trust") for the year ended 3110712025. Responslblllties and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 he Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examinerfs statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance wrth section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements conmIng the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter consKlered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 19105r2026 Name: Zoe Florance Relevant professional qualification(s) or body (if any): ACCA Affiliate Address: 41 Morven Lea, Blaydon, Tyne and Wear, NE214EY IER
Section B Disclosurn Onty complete rf the examiner needs to highlight matenal matters of concem (see CC32, Independent examinab'on of charity accounts: directions and guldance for examlners). Glv• h•r• brl•f detalls of any It•ms that th• •xamln•r wlsh•s to dlsclos•. IER