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2021-03-31-accounts

REGISTERED COMPANY NUMBER: 05436324 (England and Wales) REGISTERED CHARITY NUMBER: 1111554

Report of the Trustees and

Unaudited Financial Statements

For The Year Ended 31 March 2021

for

Together in Matson

Kingscott Dix Limited Chartered Accountants Goodridge Court Goodridge Avenue Gloucester Gloucestershire GL2 5EN

Together in Matson

Contents of the Financial Statements For The Year Ended 31 March 2021

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7 to 8
Notes to the Financial Statements 9 to 15
Detailed Statement of Financial Activities 16 to 17

Together in Matson

Report of the Trustees For The Year Ended 31 March 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES Structure, Governance and Management

Governing document

The charity is a company limited by guarantee as defined by Companies Act 2006 and does not have any share capital

The Charity is governed by Memorandum and Articles of Association. The guarantors are the members of the company being the Trustees

Organisational Structure

The Board of Trustees who are also the directors of the company consist of a number of person's living working and volunteering in the area of Gloucestershire, having strong links with the Matson area. The Board of Trustees together with the Project Manager's, constitute the Management committee, which is responsible for the governance and strategy of TiM

The management committee has delegated the "daily" management of TiM to the Project manager.

Sub committees for Finance & Well-being report to the full Management Committee.

This committee meets on at least four occasions throughout the year to review such items as the performance, new programmes/projects, workingfinances, and administration.

Recruitment and appointment of new Trustees

As Trustees "leave" the management Committee, the Chair and Project manager and other volunteers will be tasked with the recruitment of new hires.

Page 1

Together in Matson

Report of the Trustees For The Year Ended 31 March 2021

OBJECTIVES AND ACTIVITIES

Achievements, performance and financial review

OBJECTIVES AND ACTIVITIES

Achievements, Performance and Financial review

ACHIEVEMENTS, PERFORMANCE AND FINANCIAL REVIEW

Staff Structure

Two Project Manager's-One works Full Time and the second is part time Project Manager (succession planning) this Manager also is the Administrator including finance reporting. One Cleaner and One Part time "Happy coach" are employed by TiM.

At the beginning of March 2021 TiM began recruiting a new Youth worker and support Youth Team

Invaluable assistance in delivering the "goals and objectives" of TiM are the many unpaid volunteers. Without their tireless support and time, many activities would and could not have taken place. Risk management

A Risk register which sets out the major strategic, business and operational risks to which the charitable company exposed, as identified by the Trustees is regularly reviewed by the board to note any escalation or de-escalation of risks as circumstances change. Systems or procedures are in place to mitigate against these risks

Reserves Policy A Reserves policy has been written, the Board seeks to keep at least 3 months of "general running costs and wages". This amounts to £36,000.

Financial Review For the year 2020 - 2021

Unrestricted funds have an income of £264,431 with expenditure £163,917 giving a surplus balance of £135,999 Restricted Funds have an expenditure of £15,598 including depreciation With movement on funds this has reduced the restricted funds to £528 for the current and fixed assets. Activities

General

March 2020 saw the UK Government impose Covid restrictions upon the UK. This meant an immediate change along with the cessation of all TiM activities. It was a difficult decision, but was inevitable that the Chair and Project managers had to decide to temporarily close the Redwell Centre to what was, at that time, "normal" TiM activities.

The TiM"team"(employed and volunteers) spent 100% of their working days and weekends providing assistance and support to the Matson Community.

This assistance came in the form of Food delivery, Medicines, paying bills etc. Emotional and Mental support The team, including Trustees used "On line" tools to continue all communications. The communication was, at the early stages between the Chair and Project Managers on a daily basis

The office team continued providing support, communicating with the local council and other organisations, assisting in accessing food assisting and at the same time solving individual problems.

The "day to day" activities such as Funding, Community support, Meetings etc continued. All of this was completed working from home.

Continual communications were put in place with the Volunteers and the Trustees Urgently verbal instructions were issued for the Covid-19 protection, support and well-being of the Staff and volunteers. This was put into action by the Chair and two Project Managers

Project management

Succession planning for the retirement of the current Full time Project Manager (Vanessa) continued, perhaps not at the pace that was originally planned. The Chair also continued to promote and to support this process. Community activities

TiM continued to support young people, to provide them with the assistance, opportunity and advice. This in the main had to take place "on line". Advice being sort included

Their Education

Opportunities for Employment, which was made more difficult as many on the community were on furlough Health and Well-being, exercise and nutritionally food.

For the Community, TiM provided:

Matson v Covid became a theme/event that the TiM team to galvanize the Matson Community to do their best to reduce, if not eliminate Covid cases. This was publicized on the local media

Page 2

Together in Matson

Report of the Trustees For The Year Ended 31 March 2021

OBJECTIVES AND ACTIVITIES

On-line quiz events

Food collection - a bag of food costing as little as £3.00 for some 12 or more items.

On-line "Cooking classes". These were recorded via "You Tube" and were linked to the food being delivered. The aim being to assist the community "learn" the skill of food preparation and cooking for themselves and to have nutritionally food.

TiM staff took part in "Street Bingo, Easter celebrations and other activities took place through-out the Matson roads

Importantly throughout all of holiday periods, in combination with the local authorities and other organisations.TiM delivered play schemes/activities. These had to take place outside of the Redwell centre. Where children are on free school meals or Parents are not gainfully employed, TiM provided food to all in attendance.

The Redwell centre "General and external"maintenance was put on-hold. But as the lock-down (One) began to ease, some changes were made to two rooms.

During the second "lock-down" the team provided a "Covid safe" Christmas event to the Community. Over 100 Old, disabled and young people attended

Health and Happiness

The planned Health and well being activities, had to be transferred on to "on-line" It still remains one of the main aim's for TiM to provide Health and Well-being to all of the community. It is obvious that this will be a major issue as we all "come" out of the Covid restrictions. Continued loneliness, Mental well-being and social isolation

The purchase of a mini-bus will allow TiM to help the elderly to:

Go shopping Go to the seaside Visit local attractions

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

05436324 (England and Wales)

Registered Charity number

1111554

Registered office

Redwell Centre Redwell Road Matson Gloucester Gloucestershire GL4 6JG

Page 3

Together in Matson

Report of the Trustees For The Year Ended 31 March 2021

Trustees

Rev J A D'Esterre Mr C P Fletcher Miss C A Lee Chair of the Finance committee St Katharine's representative

Mr M D Matthews St Augustine's representative Mr A L Noblet Matson Baptist representative Mr I E Riddell Chair of the Wellbeing committee

Company Secretary

Mrs V J Worrall

Independent Examiner

Mark Spashett ICAEW Kingscott Dix Limited Chartered Accountants Goodridge Court Goodridge Avenue Gloucester Gloucestershire GL2 5EN

Approved by order of the board of trustees on 19 November 2021 and signed on its behalf by:

C P Fletcher - Trustee

Page 4

Independent Examiner's Report to the Trustees of Together in Matson

Independent examiner's report to the trustees of Together in Matson ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of ICAEW which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mark Spashett ICAEW Kingscott Dix Limited Chartered Accountants Goodridge Court Goodridge Avenue Gloucester Gloucestershire GL2 5EN

29 December 2021

Page 5

Together in Matson

Statement of Financial Activities For The Year Ended 31 March 2021

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
249,589
Charitable activities
Miscellaneous
-
Room Hire
10,540
Club activity & trips
528
Meet & Eat
-
Youth Club
-
Caravan
-
Coavid
2,809
Community Convivality
-
Holiday Fund
-
Other trading activities
3
966
Total
264,432
EXPENDITURE ON
Charitable activities
4
Miscellaneous
4,157
Club activity & trips
114,051
Meet & Eat
499
Caravan
-
Coavid
(262)
Going the Extra Mile
-
Community Convivality
45,473
Total
163,918
NET INCOME/(EXPENDITURE)
100,514
RECONCILIATION OF FUNDS
Total funds brought forward
35,485
TOTAL FUNDS CARRIED FORWARD
135,999
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
15,598
-
-
-
-
-
15,598
(15,598)
16,126
528
31.3.21
Total
funds
£
249,589
-
10,540
528
-
-
-
2,809
-
-
966
264,432
4,157
129,649
499
-
(262)
-
45,473
179,516
84,916
51,611
136,527
31.3.20
Total
funds
£
67,624
3,710
13,950
2,775
2,347
627
1,000
3,050
2,207
1,500
85
98,875
-
116,577
2,415
2,141
2,705
504
2,782
127,124
(28,249)
79,860
51,611

The notes form part of these financial statements

Page 6

Together in Matson

Balance Sheet 31 March 2021

Unrestricted
fund
Notes
£
FIXED ASSETS
Tangible assets
9
2,365
CURRENT ASSETS
Debtors
10
165
Cash at bank and in hand
154,506
154,671
CREDITORS
Amounts falling due within one year
11
(20,537)
NET CURRENT ASSETS
134,134
TOTAL ASSETS LESS CURRENT
LIABILITIES
136,499
CREDITORS
Amounts falling due after more than one year
12
(500)
NET ASSETS
135,999
FUNDS
13
Unrestricted funds
Restricted funds
TOTAL FUNDS
Restricted
funds
£
458
-
70
70
-
70
528
-
528
31.3.21
Total
funds
£
2,823
165
154,576
154,741
(20,537)
134,204
137,027
(500)
136,527
135,999
528
136,527
31.3.20
Total
funds
£
19,761
165
62,741
62,906
(31,056)
31,850
51,611
-
51,611
35,485
16,126
51,611

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

Page 7

continued...

Together in Matson

Balance Sheet - continued 31 March 2021

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 19 November 2021 and were signed on its behalf by:

C P Fletcher - Trustee

The notes form part of these financial statements

Page 8

Together in Matson

Notes to the Financial Statements For The Year Ended 31 March 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)", Financial Reporting Standard 102 "Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Companies Act 2006. The financial statements have been prepared under the historical cost convention with the exception of investments which are included at market value.

The accounts are prepared on a going concern basis as there are no material concerns about the charity's ability to continue for the foreseeable future.

Depreciation

Depreciation is provided on all tangible fixed assets at rates estimated to write each asset down to its estimated residual value evenly over the expected useful life, as follows:

Office equipment - over 4 years

Computer equipment - over 3 years

Furniture, fixtures and fittings - over 5 years

Income

All incoming resources are recognised in the Statement of Financial Activities (SOFA) when the Project is legally entitled to the income and the amount can be quantified with reasonable certainty. Income represents the value of goods sold and services provided to customers.

Gifts in kind or use by the charity are included in the SOFA as incoming resources when receivable and are accounted for at a reasonable estimate of their value to the charity.

The value of volunteer help is not included in the accounts but is described in the trustees' annual report.

Resources expended

Liabilities are recognised as soon as there is a legal obligation committing the charity to pay out resources.

Costs of generating funds are those costs incurred in attracting voluntary income and in trading activities that raise funds.

Charitable activities include both the direct costs and support costs incurred in the delivery of its activities and services for its beneficiaries.

Governance costs are those incurred in the governance of the charity and its assets and in compliance with constitutional and statutory requirements.

Support costs, being indirect staff and overheads, are apportioned on a usage basis, proportional to the total costs of each activity undertaken.

Taxation

No provision for taxation is included in the accounts as it benefits from exemption offered by section 505 of the Income and Corporation Taxes Act 1988.

The Project is not registered for Value Added Tax.

Funds

General funds are available for the use of the Project at the discretion of trustees in furtherance of the general objectives of the Project.

Designated funds are general funds that have been set aside by the trustees for specific purposes. Restricted funds are raised and administered by the Project or granted by donors for specific purposes. Custodian funds are entrusted to the Project for safekeeping but are not under management control. Such custodian activities are disclosed in the Trustees' Report, but as they are not managed by TIM they are not included in the accounts.

Page 9

continued...

Together in Matson

Notes to the Financial Statements - continued For The Year Ended 31 March 2021

2.
DONATIONS AND LEGACIES
Donations
Grants
Public Body Funding
Charitable Trust Grants
Industry Funding
Local Church Funding
Grants received, included in the above, are as follows:
Other grants
3.
OTHER TRADING ACTIVITIES
Fundraising events
4.
CHARITABLE ACTIVITIES COSTS
Miscellaneous
Club activity & trips
Meet & Eat
Coavid
Community Convivality
5.
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
Depreciation - owned assets
31.3.21
£
8,430
4,000
126,797
108,123
2,239
-
249,589
31.3.21
£
4,000
31.3.21
£
966
31.3.21
£
16,938
31.3.20
£
4,965
3,000
20,042
30,250
5,659
3,708
67,624
31.3.20
£
3,000
31.3.20
£
85
Direct
Costs
£
4,157
129,649
499
(262)
45,473
179,516
31.3.20
£
17,066

Page 10

continued...

Together in Matson

Notes to the Financial Statements - continued For The Year Ended 31 March 2021

6. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.

7. STAFF COSTS

8.

Wages and salaries
The average monthly number of employees during the year was as follows:
Centre Workers
No employees received emoluments in excess of £60,000.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
67,624
Charitable activities
Miscellaneous
3,710
Room Hire
13,950
Club activity & trips
2,775
Meet & Eat
2,347
Youth Club
627
Caravan
1,000
Coavid
3,050
Community Convivality
2,207
Holiday Fund
1,500
Other trading activities
85
Total
98,875
EXPENDITURE ON
Charitable activities
Club activity & trips
98,325
Meet & Eat
2,415
Caravan
2,141
Coavid
2,705
Going the Extra Mile
504
Community Convivality
2,782
Total
108,872
31.3.21
£
82,345
82,345
31.3.21
8
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
18,252
-
-
-
-
-
18,252
31.3.20
£
67,117
67,117
31.3.20
7
Total
funds
£
67,624
3,710
13,950
2,775
2,347
627
1,000
3,050
2,207
1,500
85
98,875
116,577
2,415
2,141
2,705
504
2,782
127,124

Page 11

continued...

Together in Matson

Notes to the Financial Statements - continued For The Year Ended 31 March 2021

8.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted
Restricted
fund
funds
£
£
NET INCOME/(EXPENDITURE)
(9,997)
(18,252)
RECONCILIATION OF FUNDS
Total funds brought forward
45,482
34,378
TOTAL FUNDS CARRIED FORWARD
35,485
16,126
9.
TANGIBLE FIXED ASSETS
Fixtures
Plant and
and
Computer
machinery
fittings
equipment
£
£
£
COST
At 1 April 2020 and 31 March 2021
368
94,077
2,489
DEPRECIATION
At 1 April 2020
339
74,502
2,332
Charge for year
29
16,752
157
At 31 March 2021
368
91,254
2,489
NET BOOK VALUE
At 31 March 2021
-
2,823
-
At 31 March 2020
29
19,575
157
10.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.21
£
Prepayments and accrued income
165
Total
funds
£
(28,249)
79,860
51,611
Totals
£
96,934
77,173
16,938
94,111
2,823
19,761
31.3.20
£
165

Page 12

continued...

Together in Matson

Notes to the Financial Statements - continued For The Year Ended 31 March 2021

11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade creditors
Social security and other taxes
Other creditors
Accruals and deferred income
12.
CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
Accruals and deferred income
13.
MOVEMENT IN FUNDS
At 1.4.20
£
Unrestricted funds
General fund
35,485
Restricted funds
Toilet refurbishment
16,056
Girls Institute
70
16,126
TOTAL FUNDS
51,611
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
264,432
Restricted funds
Toilet refurbishment
-
TOTAL FUNDS
264,432
31.3.21
31.3.20
£
£
1,607
1,594
1,557
2,744
17,236
26,659
137
59
20,537
31,056

31.3.21
31.3.20
£
£
500
-
Net
movement
At
in funds
31.3.21
£
£
100,514
135,999
(15,598)
458
-
70
(15,598)
528
84,916
136,527
Resources
Movement
expended
in funds
£
£
(163,918)
100,514
(15,598)
(15,598)
(179,516)
84,916

Page 13

continued...

Together in Matson

Notes to the Financial Statements - continued For The Year Ended 31 March 2021

13. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
General fund
Restricted funds
Youth Grants
Toilet refurbishment
Girls Institute
Garden
TOTAL FUNDS
Net
movement
At 1.4.19
in funds
£
£
45,482
(9,997)
1,779
(1,779)
31,654
(15,598)
70
-
875
(875)
34,378
(18,252)
79,860
(28,249)
At
31.3.20
£
35,485
-
16,056
70
-
16,126
51,611

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Youth Grants
Toilet refurbishment
Garden
TOTAL FUNDS
Incoming
resources
£
98,875
-
-
-
-
98,875
Resources
Movement
expended
in funds
£
£
(108,872)
(9,997)
(1,779)
(1,779)
(15,598)
(15,598)
(875)
(875)
(18,252)
(18,252)
(127,124)
(28,249)

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Restricted funds
Youth Grants
Toilet refurbishment
Girls Institute
Garden
TOTAL FUNDS
Net
movement
At
At 1.4.19
in funds
31.3.21
£
£
£
45,482
90,517
135,999
1,779
(1,779)
-
31,654
(31,196)
458
70
-
70
875
(875)
-
34,378
(33,850)
528
79,860
56,667
136,527

Page 14

continued...

Together in Matson

Notes to the Financial Statements - continued For The Year Ended 31 March 2021

13. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Youth Grants
Toilet refurbishment
Garden
TOTAL FUNDS
Incoming
resources
£
363,307
-
-
-
-
363,307
Resources
Movement
expended
in funds
£
£
(272,790)
90,517
(1,779)
(1,779)
(31,196)
(31,196)
(875)
(875)
(33,850)
(33,850)
(306,640)
56,667

14. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2021.

Page 15

Together in Matson

Detailed Statement of Financial Activities For The Year Ended 31 March 2021

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Grants
Public Body Funding
Charitable Trust Grants
Industry Funding
Local Church Funding
Other trading activities
Fundraising events
Charitable activities
Room hire
Trip Fees
Refreshment Sales
Entrance fees
Grants
Miscellaneous
Community Food
Total incoming resources
EXPENDITURE
Charitable activities
Wages
Rates and water
Insurance
Light and heat
Telephone
Postage and stationery
Sundries
Club activity costs
Refreshment costs
Miscellaneous costs
Minibus expenses
Property Repairs
Cleaning
Premises security
Workwear
Volunteer costs
Staff Welfare
Meeting costs
Training
Carried forward
31.3.21
£
8,430
4,000
126,797
108,123
2,239
-
249,589
966
10,540
-
-
528
-
-
2,809
13,877
264,432
82,345
700
1,396
7,895
870
1,480
2,827
50,463
590
866
3,381
5,763
1,600
448
27
220
579
-
938
162,388
31.3.20
£
4,965
3,000
20,042
30,250
5,659
3,708
67,624
85
13,950
880
80
3,484
8,257
4,515
-
31,166
98,875
67,117
1,579
1,378
9,014
855
1,654
1,368
15,174
867
1,311
-
4,806
2,343
332
350
501
469
319
528
109,965

This page does not form part of the statutory financial statements

Page 16

Together in Matson

Detailed Statement of Financial Activities For The Year Ended 31 March 2021

Charitable activities
Brought forward
Travel costs
Plant and machinery
Fixtures and fittings
Computer equipment
Total resources expended
Net income/(expenditure)
31.3.21
£
162,388
190
29
16,752
157
179,516
179,516
84,916
31.3.20
£
109,965
93
92
16,752
222
127,124
127,124
(28,249)

This page does not form part of the statutory financial statements

Page 17