Trustees’ Annual Report for the period
From 01.04.2023 Period start date To 31.03.2024 Period end date
Charity name: Gap Ministries
Charity registration number: 1111373
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Gap Ministries (also known as Gap Kenya) exists to educate, empower, and enable street connected children in Mombasa and children who live on or near the Mwakirunge Garbage Dump on the outskirts of Mombasa to improve their lives and future prospects. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The charity runs several projects: Stepping Stones A day care centre for street connected children from the city providing food, showers, laundry, teaching, medical care if required, recreation and counselling. Staff share the love of Jesus with the children by showing love, respect, and enabling the children to understand their potential, alongside the practical care they receive. Three skills workshops began in computer studies, tailoring, and photography to enable older boys surviving on the streets to learn skills aimed at enabling them to leave street life. Foster Family Home. A foster family home where 11 children live with dedicated foster parents who love and care for them, acting as role models for good relationships and a stable family life. The children are all in full time education, and are able to go on to higher education if appropriate. They are also enabled to move on to independent living once they finish their education. Joseph Centre. A day care centre adjacent to the main municipal garbage dump for Mombasa in |
| Mwakirunge. This centre caters for 40 children whose parents live or survive on this dump site enabling them to access food, hygiene measures such as showers, dental hygine etc. and to learn and play. The centre provides creche facilities for children from 2 years of age, and pre- school education for children from 3 – 5 years. Children whose parents cannot or do not send them to school are also taught English and Maths in the centre. Children up to the age of 16 who have never or who currently do not attend school are also taught in the centre. Learning through fun, craft, games etc is also an important role of the centre to develop imagination and developmental progress in a child. The charity also assists 44 children to attend the local school, their fees, uniforms, shoes, books etc provided by the charity. Two children who completed primary education have been assisted to attend boarding schools for their High School education. Medical care is also provided either within the centre (first aid), in local health centres, or in hospitals as appropriate. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees can confirm that all the above projects have shown great public benefit to children supported by Gap Kenya. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Gap Kenya has a great team of volunteer Trustees, whose roles are vital to the work of Gap Kenya, providing the governance and accountability required. We also have support volunteers who fund raise to provide some of the finance required to enable the Charity to achieve their objectives. |
Volunteers also visit the projects in Mombasa helping out in the centres and with the feeding on the Mwakirunge garbage dump. The charity also uses local volunteers who aid the staff in the two day care centres. Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | 1. The Stepping Stones Centre. The Stepping Stones Centre continues to provide a safe place for street connected children to access food, showers, laundry, teaching and recreation alongside love, respect and fun. The centre has enabled children to realise they have potential and to consider different options apart from surviving on the streets. Several children attending the centre have been repatriated back to their families. One of the aims of the Stepping Stones Centre is to help street children adapt to routine and discipline in preparation for leaving street life should they desire to do so and several children moved into the family foster home. Several Stepping Stones children have been invited to live in various children’s homes and are now attending school. Stepping Stones has become a ‘Centre of Excellence’ in day care, and other organisations are invited to visit the centres by the Mombasa Children’s Dept to see our work and programmes. 2. Family Foster Home Eleven children now live with foster parents in the foster family home, three of whom joined in April following attendance at the Stepping Stones centre. The foster parents love and nurture the children, providing moral and spiritual instruction which has enabled the children to develop and improve their characters. They have been able to live in a safe, loving environment learning about relationships, sharing, and caring. All |
have received medical care when required. They all attend school or higher educational institutes. Having had one boy complete his degree in Mechanical Engineering previously, we now have a boy complete his 2nd year at Teacher training College. All the boys are progressing well in their Academic Studies. Their personal development has gone from strength to strength, and combined with their academic achievements they are radically changed and have used the opportunities given them extremely well. One boy remains boarding at a school for the deaf and is making excellent progress in learning to sign, and academically. He has moved from primary education into Junior High. 3. The Joseph Centre The centre now caters for up to 40 children from parents who live or survive on the Mwakirunge garbage dump. A further 44 children have been assisted to attend the local primary school, their fees, uniforms, books, shoes etc. provided by the charity. A creche is now provided for children from the age of 2 years to facilitate and aid the development of motor and social skills. Pre-school education classes are assisting children from 3 years to acquire fine motor skills enabling them to learn pencil control proficiencies and acquire some basic literacy and numeracy awareness. Older children who have never been to school are also taught in the centre to provide basic literacy and numeracy with one child enabled to return to school once he had ‘caught up’ with these skills. Children have learnt to ‘play’. They are provided with breakfast and lunch and are able to shower in the centre. Personal hygiene has been taught and is encouraged. The centre has two children with marked learning difficulties who have now found a safe place to learn and develop. One 10 year old was withdrawn and didn’t communicate. She now tries to verbalise and ‘talk’. She has developed social skills, and joins in with many of the craft activities in the centre.
Children are able to receive medical care as required. 4. Wider Benefits Whilst children are accessing the Stepping Stones centre, they are not causing problems on the streets. They are also away from ‘gang leaders’ who have some control over the children’s activities and provide glue and other drugs to those on the streets. The children are also less likely to be involved in crime related activities. The mothers living on the garbage dump are beginning to accept the need for educating both boys and girls, especially to High School level. Men and women from the dump site have often been born there; they marry and have children who are also born on the dump and this continues from generation to generation. Education is one of the ways in which this cycle can be broken. The charity employs local Kenyan people to staff the centres. There is a high level of unemployment in Mombasa. Staff are able to rent accommodation, buy food, and send their own children to school due to working for the charity.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against Para 1.41 . objectives set
| Performance of fundraising activities against objectives set |
Para 1.41 | Raising funds has been particularly challenging post Covid, but we managed to raise £48,373 against an expenditure of £57114. |
| Investment performance against objectives |
Para 1.41 | |
| Other | N/A |
Financial Review
| Review of the charity’s financial position at the end jof the period |
Para 1.21 | Full details of the income and expenditure are contained in the charities submitted accounts. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We have a reserve of £10,000, which represents 2 months of our average expenditure |
| Amount of reserves held | Para 1.22 | £10,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | We have no financial deficit. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | We have no concerns about the charity continuing as a going concern |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | There are a number of Churches and small businesses who support the charity, some on a regular basis and others on an ad hoc basis. There are also a number of individual people who give a regular, monthly donation to the charity. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | As already stated, the charity’s does not have investments at this time. |
| A description of the principal risks facing the charity. |
Para 1.46 |
Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Trust deed |
| How is the charity constituted? (e.g. unincorporated association, CIO) |
Para 1.25 | Gap Ministries is an Unincorporated Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The 3 existing trustees remain in post,. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Potential trustees are generally proposed by our current members or by those people who have a strong interest in the charity but are unable to be trustees themselves due to other commitments etc. All potential candidates are spoken to by a trustee who outlines the role and implications of this to ascertain if a person is first of all suitable and secondly, if they are interested. If so, they are invited to the next Trustee meeting to meet all trustees and to discuss the role in more detail and for the Trustees to answer any questions they may have. They person is then given time to decide if they wish to take on the Trustee role. They are also given a list of publications from the Charity Commission website outlining and advising them on the role of a Trustee. Once appointed, the Trustee is advised of the term they will serve in this capacity following discussion between the board of trustees and themselves. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity is currently governed by 5 trustees all resident within the UK. The two founding trustees of Gap Kenya spend much of their time in Kenya, managing and working within the projects. Gap Kenya currently employs 15 Kenyan people including a manager who work within the project, eight are full time staff and seven are part time staff. The manager of all the projects is a graduate and over- sees each area, working with and reporting to the two trustees on a weekly basis. |
| Whilst the trustees are in the UK, weekly meetings are held with The Manger via Zoom. The foster father of the home along with the manager send monthly financial reports and all receipts from any spending. The charity is registered in Mombasa as a Community Based Organisation (CBO). This registration is renewed each year with the relevant Government department in Mombasa. |
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|---|---|---|
| Relationship with any related parties |
Para 1.51 | The charity works closely with the Children’s Department, and Education Department in Mombasa. |
| Other |
Reference and Administrative details
| Charity name | Gap Ministries |
|---|---|
| Other name the charity uses | Gap Kenya |
| Registered charity number | 1111373 |
| Charity’s principal address | 4 Manor Farm Close Ashton-u-Lyne Gtr Manchester OL7 9LS |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Paul Woods | Chairman | |||
| Gayle Woods | Secretary | |||
| Gill Barber | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) | Signature(s) | |
|---|---|---|
| Full name(s) | Full name(s)Paul Woods | Gayle Woods |
| Position (eg Secretary, | ||
| Chair, etc) | ||
| Date |
j
1111373
CC16a
Receipts and payments accounts For the period from 01/04/2023 ~~ee ee~~
31/03/2024
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
| A1 Receiptseceiptsiptspts | A1 Receiptseceiptsiptspts | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Donations from Business's | 9,095 | 9,095 | ||||||||
| Online Donations | 5,217 | 5,217 | ||||||||
| Regular Donations | 15,348 | 15,348 | ||||||||
| Ad Hoc Giving | 6,065 | 6,065 | ||||||||
| Donations from Charitable Trusts | 2,000 | 2,000 | ||||||||
| Donations from Churches | 7,460 | 7,460 | ||||||||
| Gift Aid | 3,419 | 3,419 | ||||||||
| Sub total(Gross income for | ||||||||||
| AR) | 48,604 | 48,604 | ||||||||
| A2 Asset and investment sales, (see table). - - - - - - - - Sub total - - - - Total receipts 48,604 - - 48,604 ~~—————~~ |
||||||||||
| A3 Payments | ||||||||||
| - | - | |||||||||
| Stepping Stones Centre Total | 22,463 | 22,463 | ||||||||
| Rent | 2,218 | 2,218 | ||||||||
| Salaries | 7,725 | 7,725 | ||||||||
| travel | 4,159 | 4,159 | ||||||||
| food | 4,435 | 4,435 | ||||||||
| Utilities | 1,445 | 1,445 | ||||||||
| clothing | 374 | 374 | ||||||||
| Repairs | 1,217 | 1,217 | ||||||||
| Health | 348 | 348 | ||||||||
| Exceptional Costs/Sundry | 542 | 542 | ||||||||
| **Family Home Total *** | **Home Total *** | 8,797 | 8,797 | |||||||
| Salaries | 608 | 608 | ||||||||
| Rent | 2,682 | 2,682 | ||||||||
| travel | 554 | 554 | ||||||||
| Food | 3,327 | 3,327 | ||||||||
| Utilities | 801 | 801 | ||||||||
| Repairs | 92 | 92 | ||||||||
| clothing | 551 | 551 | ||||||||
| Health | 128 | 128 | ||||||||
| Sundry | 54 | 54 | ||||||||
| Education Total | 8,457 | 8,457 | ||||||||
| **Joseph Centre *** | 10,140 | 10,140 | ||||||||
| Rent | 1,584 | 1,584 | ||||||||
| salaries | 3,172 | 3,172 | ||||||||
| travel | 1,904 | 1,904 | ||||||||
| utilities | 770 | 770 | ||||||||
| food | 2,088 | 2,088 | ||||||||
| repairs | 263 | 263 | ||||||||
| clothing/equipment | 165 | 165 | ||||||||
| health | 194 | 194 | ||||||||
| ~~CCXX R1 accounts (SS)~~ | ~~1~~ | ~~30/01/2025~~ |
| Car Servicing/Repairs | 772 | 772 | |||||||
|---|---|---|---|---|---|---|---|---|---|
| Just GivingFees | 216 | 216 | |||||||
| BigChurch DayOut | 804 | 804 | |||||||
| House Rental | 5,400 | 5,400 | |||||||
| Insurance | 158 | 158 | |||||||
| Marketing | 550 | 550 | |||||||
| Website | 1,400 | 1,400 | |||||||
| sundries | 41 | 41 | |||||||
| - | - | - | |||||||
| - | - | - | - | - | |||||
| **Sub total ** | 59,198 | - | - | 59,198 | - | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | |||||||||
| - | |||||||||
| **Sub total ** | - | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| 59,198 | |||||||||
| 59,198 | 59,198 | ||||||||
| - | - | - | |||||||
| - | - | - | |||||||
CCXX R2 accounts (SS)
30/01/2025
2
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) RBS Account. Reserve Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 6,918 - 10,000 - - - 16,918 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name PAUL WOODS GAYLE WOODS |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
|||
| PAUL WOODS | |||
| GAYLE WOODS |
CCXX R3 accounts (SS)
30/01/2025
3
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Gap Ministries On accounts for the year ended 2023-2024 Charity no (rf any) 1111373 Set out on pages I report to the trustees on my examinalion of the accounts of the above charlty (8 Trusf) for the year ended Responsibllltles and basis of report As the charity's truslees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Acr). I report in respect of my examlnation of the TrusV8 accounts carried out under section 145 of the 2011 Act and In carrylng out my examination, I have followed all th8 applicable Directlons glven by the Charlty Commission under section 145(5)(b) of the Act. Independent trhe charity's gross income exceeded £250,000 and l am qualified to 8xamIneS statement undertake the examination by being a qualrfied member of [insert name of applicable listed body]]. Delete [ ] rf not applicable. I have completed my examination. I confirm that rK) material matters have come to my attention in connection with the examination (other than Ihat disclosed below ') which give8 me cause to believe that in, any material respect: the accounting records were not kept in accordance wlth section 130 of the Charities Act; or the accounts did not accord with the accountlng records; or the accounts did rt comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and falrf view which is not a matter considered as part of an independent examinatlon. I hav8 no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reach&d. ' Please delete the words in the brackets rfthey do not apply. Slgned: Date: Name: John Grantham Relévant professional qualification(s) or body (If any): IER Oct 2018
Address: Section B Disclosure Only complete if the examiner needs ta highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for exam iners). Give here brief details of any items that the examiner wishes to dlsclose. IER Oct 2018