## **Trustees’ Annual Report for the period** **From 01.04.2023 Period start date To 31.03.2024 Period end date** ## **Charity name: Gap Ministries** ## **Charity registration number: 1111373** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Gap Ministries (also known as Gap Kenya)
exists to educate, empower, and enable
street connected children in Mombasa and
children who live on or near the
Mwakirunge Garbage Dump on the
outskirts of Mombasa to improve their lives
and future prospects.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The charity runs several projects:
**Stepping Stones**
A day care centre for street connected
children from the city providing food,
showers, laundry, teaching, medical care if
required, recreation and counselling. Staff
share the love of Jesus with the children by
showing love, respect, and enabling the
children to understand their potential,
alongside the practical care they receive.
Three skills workshops began in computer
studies, tailoring, and photography to
enable older boys surviving on the streets
to learn skills aimed at enabling them to
leave street life.
**Foster Family Home.**
A foster family home where 11 children live
with dedicated foster parents who love and
care for them, acting as role models for
good relationships and a stable family life.
The children are all in full time education,
and are able to go on to higher education if
appropriate. They are also enabled to move
on to independent living once they finish
their education.
**Joseph Centre.**
A day care centre adjacent to the main
municipal garbage dump for Mombasa in| |||Mwakirunge. This centre caters for 40
children whose parents live or survive on
this dump site enabling them to access
food, hygiene measures such as showers,
dental hygine etc. and to learn and play.
The centre provides creche facilities for
children from 2 years of age, and pre-
school education for children from 3 – 5
years.
Children whose parents cannot or do not
send them to school are also taught
English and Maths in the centre.
Children up to the age of 16 who have
never or who currently do not attend school
are also taught in the centre.
Learning through fun, craft, games etc is
also an important role of the centre to
develop imagination and developmental
progress in a child.
The charity also assists 44 children to
attend the local school, their fees, uniforms,
shoes, books etc provided by the charity.
Two children who completed primary
education have been assisted to attend
boarding schools for their High School
education.
Medical care is also provided either within
the centre (first aid), in local health centres,
or in hospitals as appropriate.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees can confirm that all the above
projects have shown great public benefit to
children supported by Gap Kenya.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|Gap Kenya has a great team of volunteer
Trustees, whose roles are vital to the work
of Gap Kenya, providing the governance
and accountability required.
We also have support volunteers who fund
raise to provide some of the finance
required to enable the Charity to achieve
their objectives.| Volunteers also visit the projects in Mombasa helping out in the centres and with the feeding on the Mwakirunge garbage dump. The charity also uses local volunteers who aid the staff in the two day care centres. Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**1. The Stepping Stones Centre.**
The Stepping Stones Centre continues to
provide a safe place for street connected
children to access food, showers,
laundry, teaching and recreation
alongside love, respect and fun.
The centre has enabled children to
realise they have potential and to
consider different options apart from
surviving on the streets.
Several children attending the
centre have been repatriated back to their
families.
One of the aims of the Stepping
Stones Centre is to help street children
adapt to routine and discipline in
preparation for leaving street life should
they desire to do so and several children
moved into the family foster home.
Several Stepping Stones children have
been invited to live in various children’s
homes and are now attending school.
Stepping Stones has become a
‘Centre of Excellence’ in day care, and
other organisations are invited to visit the
centres by the Mombasa Children’s Dept
to see our work and programmes.
**2. Family Foster Home**
Eleven children now live with foster
parents in the foster family home, three of
whom joined in April following attendance
at the Stepping Stones centre.
The foster parents love and nurture
the children, providing moral and spiritual
instruction which has enabled the children
to develop and improve their characters.
They have been able to live in a
safe, loving environment learning about
relationships, sharing, and caring. All| have received medical care when required. They all attend school or higher educational institutes. Having had one boy complete his degree in Mechanical Engineering previously, we now have a boy complete his 2nd year at Teacher training College. All the boys are progressing well in their Academic Studies. Their personal development has gone from strength to strength, and combined with their academic achievements they are radically changed and have used the opportunities given them extremely well. One boy remains boarding at a school for the deaf and is making excellent progress in learning to sign, and academically. He has moved from primary education into Junior High. **3. The Joseph Centre** The centre now caters for up to 40 children from parents who live or survive on the Mwakirunge garbage dump. A further 44 children have been assisted to attend the local primary school, their fees, uniforms, books, shoes etc. provided by the charity. A creche is now provided for children from the age of 2 years to facilitate and aid the development of motor and social skills. Pre-school education classes are assisting children from 3 years to acquire fine motor skills enabling them to learn pencil control proficiencies and acquire some basic literacy and numeracy awareness. Older children who have never been to school are also taught in the centre to provide basic literacy and numeracy with one child enabled to return to school once he had ‘caught up’ with these skills. Children have learnt to ‘play’. They are provided with breakfast and lunch and are able to shower in the centre. Personal hygiene has been taught and is encouraged. The centre has two children with marked learning difficulties who have now found a safe place to learn and develop. One 10 year old was withdrawn and didn’t communicate. She now tries to verbalise and ‘talk’. She has developed social skills, and joins in with many of the craft activities in the centre. Children are able to receive medical care as required. 4. **Wider Benefits** Whilst children are accessing the Stepping Stones centre, they are not causing problems on the streets. They are also away from ‘gang leaders’ who have some control over the children’s activities and provide glue and other drugs to those on the streets. The children are also less likely to be involved in crime related activities. The mothers living on the garbage dump are beginning to accept the need for educating both boys and girls, especially to High School level. Men and women from the dump site have often been born there; they marry and have children who are also born on the dump and this continues from generation to generation. Education is one of the ways in which this cycle can be broken. The charity employs local Kenyan people to staff the centres. There is a high level of unemployment in Mombasa. Staff are able to rent accommodation, buy food, and send their own children to school due to working for the charity. ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 . objectives set |||| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Raising funds has been particularly
challenging post Covid, but we managed to
raise £48,373 against an expenditure of
£57114.| |Investment performance
against objectives|Para 1.41|| |Other||N/A| ## **Financial Review** |Review of the charity’s
financial position at the end
jof the period|Para 1.21|Full details of the income and expenditure
are contained in the charities submitted
accounts.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We have a reserve of £10,000, which
represents 2 months of our average
expenditure| |Amount of reserves held|Para 1.22|£10,000| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|We have no financial deficit.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|We have no concerns about the charity
continuing as a going concern| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|There are a number of Churches and small
businesses who support the charity, some
on a regular basis and others on an ad hoc
basis.
There are also a number of individual
people who give a regular, monthly
donation to the charity.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|As already stated, the charity’s does not
have investments at this time.| |A description of the principal
risks facing the charity.|Para 1.46|| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Trust deed| |How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|Gap Ministries is an Unincorporated Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The 3 existing trustees remain in post,.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Potential trustees are generally proposed
by our current members or by those people
who have a strong interest in the charity but
are unable to be trustees themselves due
to other commitments etc.
All potential candidates are spoken to by a
trustee who outlines the role and
implications of this to ascertain if a person
is first of all suitable and secondly, if they
are interested.
If so, they are invited to the next Trustee
meeting to meet all trustees and to discuss
the role in more detail and for the Trustees
to answer any questions they may have.
They person is then given time to decide if
they wish to take on the Trustee role. They
are also given a list of publications from the
Charity Commission website outlining and
advising them on the role of a Trustee.
Once appointed, the Trustee is advised of
the term they will serve in this capacity
following discussion between the board of
trustees and themselves.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity is currently governed by 5
trustees all resident within the UK.
The two founding trustees of Gap Kenya
spend much of their time in Kenya,
managing and working within the projects.
Gap Kenya currently employs 15 Kenyan
people including a manager who work
within the project, eight are full time staff
and seven are part time staff. The manager
of all the projects is a graduate and over-
sees each area, working with and reporting
to the two trustees on a weekly basis.| |||Whilst the trustees are in the UK, weekly
meetings are held with The Manger via
Zoom.
The foster father of the home along with the
manager send monthly financial reports
and all receipts from any spending.
The charity is registered in Mombasa as a
Community Based Organisation (CBO).
This registration is renewed each year with
the relevant Government department in
Mombasa.| |---|---|---| |Relationship with any
related parties|Para 1.51|The charity works closely with the
Children’s Department, and Education
Department in Mombasa.| |Other||| ## **Reference and Administrative details** |Charity name|Gap Ministries| |---|---| |Other name the charity uses|Gap Kenya| |Registered charity number|1111373| |Charity’s principal address|4 Manor Farm Close
Ashton-u-Lyne
Gtr Manchester
OL7 9LS| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Paul Woods|Chairman||| ||Gayle Woods|Secretary||| ||Gill Barber|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**|**Signature(s)**|| |---|---|---| |**Full name(s)**|**Full name(s)**Paul Woods|Gayle Woods| |**Position (eg Secretary,**||| |**Chair, etc)**||| |||| |**Date**||| **j** **1111373** **CC16a** **Receipts and payments accounts For the period from** 01/04/2023 ~~ee ee~~ 31/03/2024 ## **Section A Receipts and payments** **Unrestricted Restricted Endowment Total funds funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £** ## **A1 Receipts** |**A1 Receiptseceiptsiptspts**|**A1 Receiptseceiptsiptspts**|**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||| |---|---|---|---|---|---|---|---|---|---|---| |Donations from Business's||**9,095**||||||**9,095**||| |Online Donations||**5,217**||||||**5,217**||| |Regular Donations||**15,348**||||||**15,348**||| |Ad Hoc Giving||**6,065**||||||**6,065**||| |Donations from Charitable Trusts||**2,000**||||||**2,000**||| |Donations from Churches||**7,460**||||||**7,460**||| |Gift Aid||**3,419**||||||**3,419**||| |**_Sub total_**_(Gross income for_||||||||||| ||_AR)_|**48,604**||||||**48,604**||| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**_Total receipts_**
**48,604**
**-**
**-**
**48,604**
~~—————~~||||||||||| |**A3 Payments**||||||||||| |||**-**||||||**-**||| |**Stepping Stones Centre Total**||**22,463**||||||**22,463**||| |Rent||**2,218**||||||**2,218**||| |Salaries||**7,725**||||||**7,725**||| |travel||**4,159**||||||**4,159**||| |food||**4,435**||||||**4,435**||| |Utilities||**1,445**||||||**1,445**||| |clothing||**374**||||||**374**||| |Repairs||**1,217**||||||**1,217**||| |Health||**348**||||||**348**||| |Exceptional Costs/Sundry||**542**||||||**542**||| |||||||||||| |**Family Home Total ***|**Home Total ***|**8,797**||||||**8,797**||| |Salaries||**608**||||||**608**||| |Rent||**2,682**||||||**2,682**||| |travel||**554**||||||**554**||| |Food||**3,327**||||||**3,327**||| |Utilities||**801**||||||**801**||| |Repairs||**92**||||||**92**||| |clothing||**551**||||||**551**||| |Health||**128**||||||**128**||| |Sundry||54||||||**54**||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |**Education Total**||**8,457**||||||**8,457**||| |||||||||||| |**Joseph Centre ***||**10,140**||||||**10,140**||| |Rent||**1,584**||||||**1,584**||| |salaries||**3,172**||||||**3,172**||| |travel||**1,904**||||||**1,904**||| |utilities||**770**||||||**770**||| |food||**2,088**||||||**2,088**||| |repairs||**263**||||||**263**||| |clothing/equipment||**165**||||||**165**||| |health||**194**||||||**194**||| |||||||||||| |||||||||||| |||||||||||| |~~CCXX R1 accounts (SS)~~||||~~1~~||||||~~30/01/2025~~| |Car Servicing/Repairs|**772**||||||**772**||| |---|---|---|---|---|---|---|---|---|---| |Just GivingFees|**216**||||||**216**||| |BigChurch DayOut|**804**||||||**804**||| |House Rental|**5,400**||||||**5,400**||| |Insurance|**158**||||||**158**||| |Marketing|**550**||||||**550**||| |Website|**1,400**||||||**1,400**||| |sundries|**41**||||||**41**||| ||||||||||| ||||**-**||**-**||||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**59,198**||**-**||**-**||**59,198**||**-**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**59,198**| ||||||||||| ||**59,198**||||||||**59,198**| ||**-**||||||**-**||**-**| ||**-**||||||**-**||**-**| ||||||||||| CCXX R2 accounts (SS) 30/01/2025 2 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
RBS Account.
Reserve
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**6,918**
**-**
**10,000**
**-**
**-**
**-**
**16,918**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
PAUL WOODS
GAYLE WOODS|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||PAUL WOODS|| |||GAYLE WOODS|| CCXX R3 accounts (SS) 30/01/2025 3 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Gap Ministries On accounts for the year ended 2023-2024 Charity no (rf any) 1111373 Set out on pages I report to the trustees on my examinalion of the accounts of the above charlty (￿8 Trusf) for the year ended Responsibllltles and basis of report As the charity's truslees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Acr). I report in respect of my examlnation of the TrusV8 accounts carried out under section 145 of the 2011 Act and In carrylng out my examination, I have followed all th8 applicable Directlons glven by the Charlty Commission under section 145(5)(b) of the Act. Independent trhe charity's gross income exceeded £250,000 and l am qualified to 8xamIne￿S statement undertake the examination by being a qualrfied member of [insert name of applicable listed body]]. Delete [ ] rf not applicable. I have completed my examination. I confirm that rK) material matters have come to my attention in connection with the examination (other than Ihat disclosed below ') which give8 me cause to believe that in, any material respect: the accounting records were not kept in accordance wlth section 130 of the Charities Act; or the accounts did not accord with the accountlng records; or the accounts did r￿t comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and falrf view which is not a matter considered as part of an independent examinatlon. I hav8 no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reach&d. ' Please delete the words in the brackets rfthey do not apply. Slgned: Date: Name: John Grantham Relévant professional qualification(s) or body (If any): IER Oct 2018 Address: Section B Disclosure Only complete if the examiner needs ta highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for exam iners). Give here brief details of any items that the examiner wishes to dlsclose. IER Oct 2018