2022-03-31-accounts - Gap Ministries

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Trustees’ Annual Report for the period

From 01.04.2021 Period start date To 31.03.2022 Period end date

Charity name: Gap Ministries

Charity registration number: 1111373

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17		Gap Ministries (also known as Gap Kenya) exists to help street children in Mombasa, and the most vulnerable mothers and their children who live on or near the Mwakirunge Garbage Dump on the outskirts of Mombasa.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19		The charity runs several projects: Stepping Stones A day care centre for street children in the city to access food, showers, laundry, teaching, medical care if required, recreation and counselling. To share the love of Jesus with the children by showing them love and respect alongside the practical care they receive. Foster Family Home. A foster family home where 11 children live with foster parents who love and care for them and the children attend school. Joseph Centre. A day care centre near the Mwakirunge garbage dump for mothers and their children to access food and showers. The mothers are taught literacy skills alongside tailoring skills – they are currently making bags, uniforms and other items, and which are sold – to empower and enable them to earn a living and be able to move away from dependence on the dump. Their children are sent to the local school, their uniforms, books etc provided by the charity. We have also rehoused a number of the mum’s and their children who were living in the polythene houses they constructed themselves within the dumpsite itself, which are easily destroyed when the rainy season arrives

Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees can confirm that all the above projects have shown great public benefit to the mothers and children supported by Gap Kenya, as well as the wider Mombasa’s public.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	Gap Kenya has a great team of volunteer Trustees, whose roles are vital to the work of Gap Kenya, providing the governance and accountability required. We also have support volunteers who fund raise to provide some of the finance required to enable the Charity to achieve their objectives. Volunteers also visit the projects in Mombasa helping out in the centres and with the feeding on the Mwakirunge garbage dump.
Other

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	1. The Stepping Stones Centre continues to provide a safe place for street children to access food, showers, laundry, teaching and recreation alongside love, respect and fun. Several children attending the centre have been repatriated back to their families. One of the aims of the Stepping Stones Centre is to help street children to adapt to routine and discipline in preparation for leaving street life should they desire to do so. Several Stepping Stones children have been invited to live in various children’s homes and are now attending school. Several children’s homes visit the centre when they have vacancies in their home to offer places to the children attending Stepping Stones. Stepping Stones has now become a Centre of Excellence’ in day care and other organisations are sent by the Mombasa Children’s Dept to see our work and programmes. 2.Family Foster Home Eleven street children have left street life and now live with foster parents in the foster family home. The foster parents love and nurture the children who are able to attend school and live their lives in a safe and loving environment .Having had one boy complete his degree in Mechanical Engineering, we have had another boy just finish his1st year at Teacher training College, along with another 2 boys do very well and achieve excellent results in their KCPE exams, they are now joining the 3 existing boys in attending excellent High Schools where they are boarding,as they begin their High School education All the others boys are in school and progressing well in their Academic Studies.Their personal development goes from strength to strength and combined with their academic achievements they are radically changed boys, and have used the opportunity given them extremely well, 3.The Joseph Centre Currently caters for 12 mothers and their 46 children. The centre continues to teach the mothers to sew and to be

able to read and write. ( Many of the Mothers have had no education )The mothers are learning quickly and it is hoped that by being able to make bags cushions, and other items they can go on to live independent lives away from scavenging on the dumpsite, in. The charity continues to employ a sewing teacher to teach the Mothers. 41 of their children are now attending school, their fees , uniform’s, books etc supplied by Gap Kenya. Many of these children had never previously attended school.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	.
Performance of fundraising activities against objectives set	Para 1.41	Raising funds has been particularly challenging post Covid, but we managed to raise £57,114, against an expenditure of £48,373.
Investment performance against objectives	Para 1.41	The charity’s policy is not to invest monies, but to forward plan and ensure that all commitments can be met.
Other		N/A

Financial Review

Review of the charity’s financial position at the end jof the period	Para 1.21	Full details of the income and expenditure are contained in the charities submitted accounts. The income receipts were £57,114 and after deducting payments of £48,373 we had a surplus of £8740 income over expenditure. We still have £23,025 which is ’ringfenced’ for purchasing land and building the new Joseph Centre.

Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity’s policy is not to hold reserves but to forward plan and ensure that all commitments can be met.
Amount of reserves held	Para 1.22
Reasons for holding zero reserves	Para 1.22	Our work has seen significant expansion and year on year we have needed to and been able to meet those increased costs.
Details of fund materially in deficit	Para 1.24	We have no financial deficit.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	We have no concerns about the charity continuing as a going concern

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	There are a number of Churches and small businesses who support the charity and a Uk Rotary Club, some on a regular basis and others on an ad hoc basis. Post covid Fund Raising has been a challenge, but we are pleased to report that we raised £57,114 against an expenditure total of £48,373,creating a surplus of £8740. There are also a number of individual people who give a regular, monthly donation to the charity.
Investment policy and objectives including any social investment policy adopted	Para 1.46	As already stated, the charity’s policy is to not have investments at this time.
A description of the principal risks facing the charity.	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust deed
How is the charity constituted? (e.g. unincorporated association, CIO)	Para 1.25	Gap Ministries is an Unincorporated Trust
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The 5 existing trustees remain in post,.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	Potential trustees are generally proposed by our current members or by those people who have a strong interest in the charity but are unable to be trustees themselves due to other commitments etc. All potential candidates are spoken to by a trustee who outlines the role and implications of this to ascertain if a person is first of all suitable and secondly, if they are interested. If so, they are invited to the next Trustee meeting to meet all trustees and to discuss the role in more detail and for the Trustees to answer any questions they may have. They person is then given time to decide if they wish to take on the Trustee role. They are also given a list of publications from the Charity Commission website outlining and advising them on the role of a Trustee. Once appointed, the Trustee is advised of the term they will serve in this capacity following discussion between the board of trustees and themselves.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The charity is currently governed by 5 trustees all resident within the UK. The two founding trustees of Gap Kenya spend much of their time in Kenya, managing and working within the projects. Gap Kenya currently employs eleven Kenyan people including a manager who work within the project, six are full time staff and seven are part time staff. The manager of all the projects is a graduate and over- sees each area, working with and reporting to the two trustees on a weekly basis.

		When the trustees are in the UK, weekly meetings are held with The Manger via Zoom. The foster father of the home along with the manager send monthly financial reports and all receipts from any spending. The charity is registered in Mombasa as a Community Based Organisation (CBO). This registration is renewed each year with the relevant Government department in Mombasa.
Relationship with any related parties	Para 1.51	The charity works closely with the Children’s Department, and Education Department in Mombasa.
Other

Reference and Administrative details

Charity name	Gap Ministries
Other name the charity uses	Gap Kenya
Registered charity number	1111373
Charity’s principal address	4 Manor Farm Close Ashton-u-Lyne Gtr Manchester OL7 9LS

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Charissa Cooke	Chairman
	Steven Kershaw	Treasurer
	Gayle Woods
	Paul Woods
	John McMenamy

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Gayle Woods Full name(s) Paul Woods Position (eg Secretary, Chair, etc) Date

1111373

Receipts and payments accounts

CC16a

For the period from 01/04/2021 31/03/2022

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

Total funds

to the nearest £ to the nearest £ to the nearest £ to the nearest £

A1 Receipts

A1 Receipts
Donations from Business's	10,800			10,800
Online Donations	13,769			13,769
Regular Donations	15,775			15,775
Ad Hoc Giving	3,070			3,070
Donations from Charitable Trusts	2,500			2,500
Donations from Churches	8,916			8,916
Gift Aid	2,284			2,284
*Sub total*(Gross income for AR)	57,144			57,114

A2 Asset and investment sales,
(see table).
	-	-	-	-
	-	-	-	-
*Sub total*	-	-	-	-

**Total receipts **	57,144	-	-	Cross Add Error	57,114

A3 Payments - Stepping Stones Centre Total 19,363 Rent 2,679 Salaries 8,172 travel 3,002 food 4,115 Utilities 965 Stationery 50 Repairs 156 Health 114 Exceptional Costs 110 Family Home Total 7,420 Salaries 750 Rent 3,238 travel 465 Food 1,721 Utilities 734 Repairs 49 clothing 51 Furniture Bunk Beds 137 Birth Certs 31 Health 79 New Tv 99 Mattresses 60 Stationary 6 Education Total 4,989 Joseph Centre 9,215 Rent 1,832 salaries 3,297 travel 901 utilities 458 food 2,048 repairs 37 Bags/ Materials 356 Mattresses 41 Naomi micro bus start up 183 Health 43** CCXX R1 accounts (SS)	A3 Payments - Stepping Stones Centre Total 19,363 Rent 2,679 Salaries 8,172 travel 3,002 food 4,115 Utilities 965 Stationery 50 Repairs 156 Health 114 Exceptional Costs 110 Family Home Total 7,420 Salaries 750 Rent 3,238 travel 465 Food 1,721 Utilities 734 Repairs 49 clothing 51 Furniture Bunk Beds 137 Birth Certs 31 Health 79 New Tv 99 Mattresses 60 Stationary 6 Education Total 4,989 Joseph Centre 9,215 Rent 1,832 salaries 3,297 travel 901 utilities 458 food 2,048 repairs 37 Bags/ Materials 356 Mattresses 41 Naomi micro bus start up 183 Health 43** CCXX R1 accounts (SS)	1	- 19,363 2,679 8,172 3,002 4,115 965 50 156 114 110 7,420 750 3,238 465 1,721 734 49 51 137 31 79 99 60 6 4,989 9,215 1,832 3,297 901 458 2,048 37 356 41 183 43
	-		-
Stepping Stones Centre Total	19,363		19,363
Rent	2,679		2,679
Salaries	8,172		8,172
travel	3,002		3,002
food	4,115		4,115
Utilities	965		965
Stationery	50		50
Repairs	156		156
Health	114		114
Exceptional Costs	110		110

Family Home Total *	7,420		7,420
Salaries	750		750
Rent	3,238		3,238
travel	465		465
Food	1,721		1,721
Utilities	734		734
Repairs	49		49
clothing	51		51
Furniture Bunk Beds	137		137
Birth Certs	31		31
Health	79		79
New Tv	99		99
Mattresses	60		60
Stationary	6		6

Education Total	4,989		4,989

Joseph Centre *	9,215		9,215
Rent	1,832		1,832
salaries	3,297		3,297
travel	901		901
utilities	458		458
food	2,048		2,048
repairs	37		37
Bags/ Materials	356		356
Mattresses	41		41
Naomi micro bus start up	183		183
Health CCXX R1 accounts (SS)	43	1	43	20/01/2023

Stationary	4			4
Exceptional Costs	15			15

Car Servicing/Repairs	1,261			1,261
Just GivingFees	108			108
Education Taylor/Taylor	3,200			3,200
House Rental	2,250			2,250
Extra Case	190			190
Brochures	83			83
Others	114			114
AnniversaryEvent Costs	180			180

		-	-		-
	-	-	-	-	-
**Sub total **	48,373	-	-	48,373	-

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					-

	48,373				48,373
	-			-	-
	-			-	-

CCXX R2 accounts (SS)

20/01/2023

Section B Statement of assets and liabilities at the end of the period

Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
12,225	-	-
-	-	-
-	-	-
12,225	-	-
		OK
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		Current value (optional)
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		Date of approval
PAUL WOODS
GAYLE WOODS

CCXX R3 accounts (SS)

20/01/2023

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examlner's Report, Report to the trusteesl members of ilv Nam Gap Ministries On accounts for the year ended 2021-2022 Charity no (if any) 1111373 Set out on pages lrompm.hpr In inr.li ir4r) Ina pgnti hi irgh<h¢t rtf I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended iiu I i*itYl l T Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). * I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in c_onnection with . the eThainination which-gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 01 Name: John Grantham Relevant professional qualification(s) or body (if any): Managing Director Home Estate Agents Address: Home Estate Agents October 2018 IER