## **Trustees’ Annual Report for the period** ## **From 01.04.2021 Period start date To 31.03.2022 Period end date** ## **Charity name: Gap Ministries** ## **Charity registration number: 1111373** ## **Objectives and Activities** ||SORP reference||| |---|---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17||Gap Ministries (also known as Gap Kenya)
exists to help street children in Mombasa,
and the most vulnerable mothers and their
children who live on or near the
Mwakirunge Garbage Dump on the
outskirts of Mombasa.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19||The charity runs several projects:
**Stepping Stones**
A day care centre for street children in the
city to access food, showers, laundry,
teaching, medical care if required,
recreation and counselling. To share the
love of Jesus with the children by showing
them love and respect alongside the
practical care they receive.
**Foster Family Home.**
A foster family home where 11 children live
with foster parents who love and care for
them and the children attend school.
**Joseph Centre.**
A day care centre near the Mwakirunge
garbage dump for mothers and their
children to access food and showers. The
mothers are taught literacy skills alongside
tailoring skills – they are currently making
bags, uniforms and other items, and which
are sold – to empower and enable them to
earn a living and be able to move away
from dependence on the dump. Their
children are sent to the local school, their
uniforms, books etc provided by the charity.
We have also rehoused a number of the
mum’s and their children who were living in
the polythene houses they constructed
themselves within the dumpsite itself,
which are easily destroyed when the rainy
season arrives| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees can confirm that all the above
projects have shown great public benefit to
the mothers and children supported by Gap
Kenya, as well as the wider Mombasa’s
public.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|Gap Kenya has a great team of volunteer
Trustees, whose roles are vital to the work
of Gap Kenya, providing the governance
and accountability required.
We also have support volunteers who fund
raise to provide some of the finance
required to enable the Charity to achieve
their objectives.
Volunteers also visit the projects in
Mombasa helping out in the centres and
with the feeding on the Mwakirunge
garbage dump.| |Other||| ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|1. The Stepping Stones Centre
continues to provide a safe place for
street children to access food,
showers, laundry, teaching and
recreation alongside love, respect
and fun.
Several children attending the
centre have been repatriated back
to their families.
One of the aims of the Stepping
Stones Centre is to help street
children to adapt to routine and
discipline in preparation for leaving
street life should they desire to do
so. Several Stepping Stones
children have been invited to live in
various children’s homes and are
now attending school. Several
children’s homes visit the centre
when they have vacancies in their
home to offer places to the children
attending Stepping Stones.
Stepping Stones has now become a
Centre of Excellence’ in day care
and other organisations are sent by
the Mombasa Children’s Dept to
see our work and programmes.
**2.Family Foster Home**
Eleven street children have left street
life and now live with foster parents in
the foster family home. The foster
parents love and nurture the children
who are able to attend school and live
their lives in a safe and loving
environment .Having had one boy
complete his degree in Mechanical
Engineering, we have had another boy
just finish his1st year at Teacher
training College, along with another 2
boys do very well and achieve excellent
results in their KCPE exams, they are
now joining the 3 existing boys in
attending excellent High Schools where
they are boarding,as they begin their
High School education
All the others boys are in school and
progressing well in their Academic
Studies.Their personal development
goes from strength to strength and
combined with their academic
achievements they are radically
changed boys, and have used the
opportunity given them extremely well,
**3.The Joseph Centre**
Currently caters for 12 mothers and
their 46 children. The centre continues
to teach the mothers to sew and to be| |---|---|---| able to read and write. ( Many of the Mothers have had no education )The mothers are learning quickly and it is hoped that by being able to make bags cushions, and other items they can go on to live independent lives away from scavenging on the dumpsite, in. The charity continues to employ a sewing teacher to teach the Mothers. 41 of their children are now attending school, their fees , uniform’s, books etc supplied by Gap Kenya. Many of these children had never previously attended school. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Raising funds has been particularly
challenging post Covid, but we managed to
raise £57,114, against an expenditure of
£48,373.| |Investment performance
against objectives|Para 1.41|The charity’s policy is not to invest monies,
but to forward plan and ensure that all
commitments can be met.| |Other||N/A| ## **Financial Review** |Review of the charity’s
financial position at the end
jof the period|Para 1.21|Full details of the income and expenditure
are contained in the charities submitted
accounts. The income receipts were
£57,114 and after deducting payments of
£48,373 we had a surplus of £8740 income
over expenditure. We still have £23,025
which is ’ringfenced’ for purchasing land
and building the new Joseph Centre.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity’s policy is not to hold reserves
but to forward plan and ensure that all
commitments can be met.| |---|---|---| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|Our work has seen significant expansion
and year on year we have needed to and
been able to meet those increased costs.| |Details of fund materially in
deficit|Para 1.24|We have no financial deficit.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|We have no concerns about the charity
continuing as a going concern| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|There are a number of Churches and small
businesses who support the charity and a
Uk Rotary Club, some on a regular basis
and others on an ad hoc basis. Post covid
Fund Raising has been a challenge, but we
are pleased to report that we raised
£57,114 against an expenditure total of
£48,373,creating a surplus of £8740.
There are also a number of individual
people who give a regular, monthly
donation to the charity.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|As already stated, the charity’s policy is to
not have investments at this time.| |A description of the principal
risks facing the charity.|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Trust deed| |How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|Gap Ministries is an Unincorporated Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The 5 existing trustees remain in post,.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Potential trustees are generally proposed
by our current members or by those people
who have a strong interest in the charity but
are unable to be trustees themselves due
to other commitments etc.
All potential candidates are spoken to by a
trustee who outlines the role and
implications of this to ascertain if a person
is first of all suitable and secondly, if they
are interested.
If so, they are invited to the next Trustee
meeting to meet all trustees and to discuss
the role in more detail and for the Trustees
to answer any questions they may have.
They person is then given time to decide if
they wish to take on the Trustee role. They
are also given a list of publications from the
Charity Commission website outlining and
advising them on the role of a Trustee.
Once appointed, the Trustee is advised of
the term they will serve in this capacity
following discussion between the board of
trustees and themselves.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity is currently governed by 5
trustees all resident within the UK.
The two founding trustees of Gap Kenya
spend much of their time in Kenya,
managing and working within the projects.
Gap Kenya currently employs eleven
Kenyan people including a manager who
work within the project, six are full time staff
and seven are part time staff. The manager
of all the projects is a graduate and over-
sees each area, working with and reporting
to the two trustees on a weekly basis.| |||When the trustees are in the UK, weekly
meetings are held with The Manger via
Zoom.
The foster father of the home along with the
manager send monthly financial reports
and all receipts from any spending.
The charity is registered in Mombasa as a
Community Based Organisation (CBO).
This registration is renewed each year with
the relevant Government department in
Mombasa.| |---|---|---| |Relationship with any
related parties|Para 1.51|The charity works closely with the
Children’s Department, and Education
Department in Mombasa.| |Other||| ## **Reference and Administrative details** |Charity name|Gap Ministries| |---|---| |Other name the charity uses|Gap Kenya| |Registered charity number|1111373| |Charity’s principal address|4 Manor Farm Close
Ashton-u-Lyne
Gtr Manchester
OL7 9LS| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Charissa Cooke|Chairman||| ||Steven Kershaw|Treasurer||| ||Gayle Woods|||| ||Paul Woods|||| ||John McMenamy|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** , ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Gayle Woods **Full name(s)** Paul Woods **Position (eg Secretary, Chair, etc) Date** 7 **j** **1111373** ## **Receipts and payments accounts** ## **CC16a** **For the period from** 01/04/2021 31/03/2022 ## **Section A Receipts and payments** **Unrestricted Restricted Endowment funds funds funds** **Total funds** **to the nearest £ to the nearest £ to the nearest £ to the nearest £** ## **A1 Receipts** |**A1 Receipts**|||||||||| |---|---|---|---|---|---|---|---|---|---| |Donations from Business's|**10,800**||||||**10,800**||| |Online Donations|**13,769**||||||**13,769**||| |Regular Donations|**15,775**||||||**15,775**||| |Ad Hoc Giving|**3,070**||||||**3,070**||| |Donations from Charitable Trusts|**2,500**||||||**2,500**||| |Donations from Churches|**8,916**||||||**8,916**||| |Gift Aid|**2,284**||||||**2,284**||| |**_Sub total_**_(Gross income for_
_AR)_|**57,144**||||||**57,114**||| ||||||||||| |**A2 Asset and investment sales,**|||||||||| |**(see table).**|||||||||| ||**-**||**-**||**-**||**-**||| ||**-**||**-**||**-**||**-**||| |**_Sub total_**|**-**||**-**||**-**||**-**||| ||||||||||| |**_Total receipts_ **|**57,144**||**-**||**-**||**Cross Add Error**||**57,114**| ||||||||||| |**A3 Payments**
**-**
**Stepping Stones Centre Total**
**19,363**
Rent
**2,679**
Salaries
**8,172**
travel
**3,002**
food
**4,115**
Utilities
**965**
Stationery
**50**
Repairs
**156**
Health
**114**
Exceptional Costs
**110**
**Family Home Total ***
**7,420**
Salaries
**750**
Rent
**3,238**
travel
**465**
Food
**1,721**
Utilities
**734**
Repairs
**49**
clothing
**51**
Furniture Bunk Beds
**137**
Birth Certs
**31**
Health
**79**
New Tv
**99**
Mattresses
**60**
Stationary
**6**
**Education Total**
**4,989**
**Joseph Centre ***
**9,215**
Rent
**1,832**
salaries
**3,297**
travel
**901**
utilities
**458**
food
**2,048**
repairs
**37**
Bags/ Materials
**356**
Mattresses
**41**
Naomi micro bus start up
**183**
Health
**43**
CCXX R1 accounts (SS)|**A3 Payments**
**-**
**Stepping Stones Centre Total**
**19,363**
Rent
**2,679**
Salaries
**8,172**
travel
**3,002**
food
**4,115**
Utilities
**965**
Stationery
**50**
Repairs
**156**
Health
**114**
Exceptional Costs
**110**
**Family Home Total ***
**7,420**
Salaries
**750**
Rent
**3,238**
travel
**465**
Food
**1,721**
Utilities
**734**
Repairs
**49**
clothing
**51**
Furniture Bunk Beds
**137**
Birth Certs
**31**
Health
**79**
New Tv
**99**
Mattresses
**60**
Stationary
**6**
**Education Total**
**4,989**
**Joseph Centre ***
**9,215**
Rent
**1,832**
salaries
**3,297**
travel
**901**
utilities
**458**
food
**2,048**
repairs
**37**
Bags/ Materials
**356**
Mattresses
**41**
Naomi micro bus start up
**183**
Health
**43**
CCXX R1 accounts (SS)|1||**-**
**19,363**
**2,679**
**8,172**
**3,002**
**4,115**
**965**
**50**
**156**
**114**
**110**
**7,420**
**750**
**3,238**
**465**
**1,721**
**734**
**49**
**51**
**137**
**31**
**79**
**99**
**60**
**6**
**4,989**
**9,215**
**1,832**
**3,297**
**901**
**458**
**2,048**
**37**
**356**
**41**
**183**
**43**|| |---|---|---|---|---|---| ||**-**|||**-**|| |**Stepping Stones Centre Total**|**19,363**|||**19,363**|| |Rent|**2,679**|||**2,679**|| |Salaries|**8,172**|||**8,172**|| |travel|**3,002**|||**3,002**|| |food|**4,115**|||**4,115**|| |Utilities|**965**|||**965**|| |Stationery|**50**|||**50**|| |Repairs|**156**|||**156**|| |Health|**114**|||**114**|| |Exceptional Costs|**110**|||**110**|| ||||||| |**Family Home Total ***|**7,420**|||**7,420**|| |Salaries|**750**|||**750**|| |Rent|**3,238**|||**3,238**|| |travel|**465**|||**465**|| |Food|**1,721**|||**1,721**|| |Utilities|**734**|||**734**|| |Repairs|**49**|||**49**|| |clothing|**51**|||**51**|| |Furniture Bunk Beds|**137**|||**137**|| |Birth Certs|**31**|||**31**|| |Health|**79**|||**79**|| |New Tv|**99**|||**99**|| |Mattresses|**60**|||**60**|| |Stationary|**6**|||**6**|| ||||||| |**Education Total**|**4,989**|||**4,989**|| ||||||| |**Joseph Centre ***|**9,215**|||**9,215**|| |Rent|**1,832**|||**1,832**|| |salaries|**3,297**|||**3,297**|| |travel|**901**|||**901**|| |utilities|**458**|||**458**|| |food|**2,048**|||**2,048**|| |repairs|**37**|||**37**|| |Bags/ Materials|**356**|||**356**|| |Mattresses|**41**|||**41**|| |Naomi micro bus start up|**183**|||**183**|| |Health
CCXX R1 accounts (SS)|**43**|1||**43**|20/01/2023| |Stationary|**4**||||||**4**||| |---|---|---|---|---|---|---|---|---|---| |Exceptional Costs|**15**||||||**15**||| ||||||||||| |Car Servicing/Repairs|**1,261**||||||**1,261**||| |Just GivingFees|**108**||||||**108**||| |Education Taylor/Taylor|**3,200**||||||**3,200**||| |House Rental|**2,250**||||||**2,250**||| |Extra Case|**190**||||||**190**||| |Brochures|**83**||||||**83**||| |Others|**114**||||||**114**||| |AnniversaryEvent Costs|**180**||||||**180**||| ||||||||||| ||||**-**||**-**||||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**48,373**||**-**||**-**||**48,373**||**-**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**-**| ||||||||||| ||**48,373**||||||||**48,373**| ||**-**||||||**-**||**-**| ||**-**||||||**-**||**-**| ||||||||||| CCXX R2 accounts (SS) 20/01/2023 2 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
RBS Account.
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---| |||**12,225**||**-**||**-**| |||**-**||**-**||**-**| |||**-**||**-**||**-**| |||**12,225**||**-**||**-**| |||||||OK| |||||||**Endowment**
**funds**
**to nearest £**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**Current value**
**(optional)**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**Current value**
**(optional)**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**When due**
**(optional)**| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||Date of
approval| |||PAUL WOODS||||| |||GAYLE WOODS||||| CCXX R3 accounts (SS) 20/01/2023 3 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examlner's Report, Report to the trusteesl members of ilv Nam Gap Ministries On accounts for the year ended 2021-2022 Charity no (if any) 1111373 Set out on pages lrompm.hpr In inr.li ir4r) Ina pgnti hi irgh