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2021-03-31-accounts

h

Trustees’ Annual Report for the period

From 01.04.2020 Period start date To 31.03.2021 Period end date

Charity name: Gap Ministries

Charity registration number: 1111373

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 Gap Ministries (also known as Gap Kenya)
exists to help street children in Mombasa,
and the most vulnerable mothers and their
children who live on or near the
Mwakirunge Garbage Dump on the
outskirts of Mombasa.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The charity runs several projects:
Stepping Stones
A day care centre for street children in the
city to access food, showers, laundry,
teaching, medical care if required,
recreation and counselling. To share the
love of Jesus with the children by showing
them love and respect alongside the
practical care they receive.
Foster Family Home.
A foster family home where 8 children live
with foster parents who love and care for
them and the children attend school.
Joseph Centre.
A day care centre near the Mwakirunge
garbage dump for mothers and their
children to access food and showers. The
mothers are taught literacy skills alongside
tailoring skills – they are currently making
bags, uniforms and other items, and which
are sold – to empower and enable them to
earn a living and be able to move away
from dependence on the dump. Their
children are sent to the local school, their
uniforms, books etc provided by the charity.
We have also rehoused a number of the
mum’s and their children who were living in
the polythene houses they constructed
themselves within the dumpsite itself,
which are easily destroyed when the rainy
season arrives
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees can confirm that all the above
projects have shown great public benefit to
the mothers and children supported by Gap
Kenya.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 N/A
Policy on social investment
including program related
investment		 Para 1.38 N/A
Contribution made by
volunteers		 Para 1.38 Gap Kenya has a great team of volunteer
Trustees, whose roles are vital to the work
of Gap Kenya, providing the governance
and accountability required.
We also have support volunteers who fund
raise to provide some of the finance
required to enable the Charity to achieve
their objectives.
Volunteers also visit the projects in
Mombasa helping out in the centres and
with the feeding on the Mwakirunge
garbage dump.
Other

Achievements and Performance

SORP reference

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 1. The weekly feeding programme
continues to provide basic food and
clean water or juice for the people
who usually scavenge for their food
amongst the garbage and live in the
most horrendous of circumstances,
many living directly on the garbage
dump amid the rubbish.
2. The Stepping Stones Centre
continues to provide a safe place for
street children to access food,
showers, laundry, teaching and
recreation alongside love, respect
and fun.
Several children attending the
centre have been repatriated back
to their families.
One of the aims of the Stepping
Stones Centre is to help street
children to adapt to routine and
discipline in preparation for leaving
street life should they desire to do
so. Several Stepping Stones children
have been invited to live in various
children’s homes and are now
attending school. Several children’s
homes visit the centre when they
have vacancies in their home to
offer places to the children
attending Stepping Stones.
Whilst the children are in the centre,
they are obviously not out on the
streets causing problems to the
local people such as stealing and
begging.
3. Eight children have left street life
and now live with foster parents in
the foster family home. The foster
parents love and nurture the
children who are able to attend
school and live their lives in a safe
and loving environment.
Three of the children have won
scholarships to a prestigious school
in Mombasa.
4.The Joseph Centre has gone from
strength to strength and currently
caters for 12 mothers and their 42
children. The centre continues to
teach the mothers to sew and to
crochet alongside learning to read
and write. The mothers are learning
quickly and it is hoped that by the
end of 2019 they will be able to
make bags independently and
without the help of the sewing
teacher. The charity now employs a
specific sewing teacher to teach the

mothers and this is turning out very well. The children continue to attend school, however due to the large class sizes, some are only allowed to attend for half a day. The rest of the time they are taught in the Joseph Centre.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 Several children who attended Stepping
Stones have recently been taken to stay at
a home run by a church in Mombasa and
are now at school.
Gap Kenya now funds the education of 34
children whose mothers attend the Joseph
Centre.
Children in the foster family home all attend
private school and are progressing well
with their education.
Three of the children in the foster home
have won scholarships to a prestigious
school in Mombasa and are doing very well
with one of the boys at the top of his class.
One child who has been in the project since
2012 recently moved out of the foster home
to begin living independently. He is doing
very well and is currently studying
Mechanical Engineering at Mombasa
University – he is now in his 3rd year.
This made a place available within the
foster home which has been filled with a
young boy who was living in dire
circumstances on the Mwakirunge Dump
Site. He is now attending school
.
Performance of fundraising
activities against objectives
set		 Para 1.41 Raising funds has been particularly
challenging during the covid pandemic,
where a lot of our fundraising activity hasn’t
been able to take place, but the charity has
been able to raise enough money to
finance all of it’s current projects.
We also managed to raise £23,000 to buy
land and build our own Joseph Centre. We
are currently in the process of looking for
suitable land. The Centre (when built) will
enable us to
Investment performance
against objectives		 Para 1.41 The charity’s policy is not to invest monies,
but to forward plan and ensure that all
commitments can be met.
Other N/A

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 Full details of the income and expenditure
are contained in the charities submitted
accounts. The income receipts were
£60,142 and after deducting payments of
£37,848 we had a surplus of £22,294
income over expenditure
Statement explaining the
policy for holding reserves
statingwhy they areheld		 Para 1.22 The charity’s policy is not to hold reserves
but to forward plan and ensure that all
commitments canbemet.
Amount of reserves held Para 1.22
Reasons for holding zero
reserves		 Para 1.22 Our work has seen significant expansion
and year on year we have needed to and
beenable tomeet thoseincreased costs.
Details of fund materially in
deficit		 Para 1.24 Wehavenofinancialdeficit.
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 We have no concerns about the charity
continuing as a going concern

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 There are a number of Churches and small
businesses who support the charity, some
on a regular basis and others on an ad hoc
basis. Again it was particularly challenging
in this year as Covid made fund raising
particularly difficult.
There are also a number of individual
people who give a regular, monthly
donation to the charity.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 As already stated, the charity’s policy is to
not have investments at this time.

A description of the principal Para 1.46 risks facing the charity. Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)
Para 1.25		 Trust deed
How is the charity
constituted?
(e.g. unincorporated
association, CIO)		 Para 1.25 Gap Ministries is an Unincorporated Trust
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The 4 existing trustees remain in post, and
a further trustee John Mcmenemy joined as
a 5thTrustee.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 Potential trustees are generally proposed
by our current members or by those people
who have a strong interest in the charity but
are unable to be trustees themselves due
to other commitments etc.
All potential candidates are spoken to by a
trustee who outlines the role and
implications of this to ascertain if a person
is first of all suitable and secondly, if they
are interested.
If so, they are invited to the next Trustee
meeting to meet all trustees and to discuss
the role in more detail and for the Trustees
to answer any questions they may have.
They person is then given time to decide if
they wish to take on the Trustee role. They
are also given a list of publications from the
Charity Commission website outlining and
advising them on the role of a Trustee.
Once appointed, the Trustee is advised of
the term they will serve in this capacity
following discussion between the board of
trustees and themselves.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The charity is currently governed by 5
trustees all resident within the UK.
The two founding trustees of Gap Kenya
spend much of their time in Kenya,
managing and working within the projects.
Gap Kenya currently employs eleven
Kenyan people including a manager who
work within the project, six are full time staff
and seven are part time staff. The manager
of all the projects is a graduate and over-
sees each area, working with and reporting
to the two trustees on a weekly basis.
When the trustees are in the UK, weekly
meetings are held with The Manger via
Zoom.
The foster father of the home along with the
manager send monthly financial reports
and all receipts from any spending.
The charity is registered in Mombasa as a
Community Based Organisation (CBO).
This registration is renewed each year with
the relevant Government department in
Mombasa.
Relationship with any
related parties		 Para 1.51 The charity works closely with the
Children’s Department, and Education
Department in Mombasa.
Other

Reference and Administrative details

Charity name Gap Ministries
Other name the charity uses Gap Kenya
Registered charity number 1111373
Charity’s principal address 4 Manor Farm Close
Ashton-u-Lyne
Gtr Manchester
OL7 9LS

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Charissa Cooke Chairman
Steven Kershaw Treasurer
Gayle Woods
Paul Woods
John McMenamy

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Gayle Woods Full name(s) Paul Woods Position (eg Secretary, Chair, etc) Date

GAP MINISTRIES GAP MINISTRIES 1111373
Receipts andpayments accounts CC16a
For the period
from 01/04/2020 31/03/2021
Section A Receipts and payments Section A Receipts and payments Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds
to the nearest
£		 to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations from Business's 9,450 9,450
Online Donations 11,354 11,354
Regular Donations 12,955 12,955
Ad Hoc Giving 736 736
Donations from Charitable Trusts 10,000 10,000
Donations from Churches 11,925 11,925
Gift Aid 3,722 3,722
Sub total(Gross income for
AR)		 60,142 60,142
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 60,142 - - 60,142
A3 Payments
A3 Payments
- -
Stepping Stones Centre Total 15,852 15,852
Rent 2,892 2,892
Salaries 7,170 7,170
travel 1,366 1,366
food 2,704 2,704
Utilities 1,048 1,048
Stationery 191 191
Repairs 284 284
Health 91 91
Exceptional Costs 106 106
**Family Home Total *** 8,237 8,237
Salaries 1,580 1,580
Rent 3,025 3,025
travel 377 377
Food 2,019 2,019
Utilities 570 570
Repairs 375 375
clothing 23 23
Furniture 268 268
Education Total 742 742
**Joseph Centre *** 6,458 6,458
Rent 1,471 1,471
salaries 1,713 1,713
travel 752 752
utilities 507 507
food 1,547 1,547
medication 99 99
Bags/ Materials 189 189
Mattresses 38 38
Uniforms 60 60
Exceptional Costs 82 82
Car Servicing/Repairs 1,273 1,273
Clare Taylor 1,000 1,000
Education Taylor/Taylor
CCXX R1accounts (SS)		 3,200 1 3,200 16/08/2021
Laptopfor Peter 188 188
Website Hosting 48 48
Visitors Rent 850 850
- - -
- - - - -
**Sub total ** 37,848 - - 37,848 -
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
-
37,848 -
- - -
- - -
-

CCXX R2 accounts (SS)

16/08/2021

2

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
RBS Account.
Details
Details
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
4,216
-
-
-
-
-
4,216
-
Agreement Error
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
PAUL WOODS		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
PAUL WOODS

CCXX R3 accounts (SS)

16/08/2021

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