**h**
## **Trustees’ Annual Report for the period**
**From 01.04.2020 Period start date To 31.03.2021 Period end date**
## **Charity name: Gap Ministries**
## **Charity registration number: 1111373**
## **Objectives and Activities**
||SORP reference|||
|---|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17||Gap Ministries (also known as Gap Kenya)
exists to help street children in Mombasa,
and the most vulnerable mothers and their
children who live on or near the
Mwakirunge Garbage Dump on the
outskirts of Mombasa.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19||The charity runs several projects:
**Stepping Stones**
A day care centre for street children in the
city to access food, showers, laundry,
teaching, medical care if required,
recreation and counselling. To share the
love of Jesus with the children by showing
them love and respect alongside the
practical care they receive.
**Foster Family Home.**
A foster family home where 8 children live
with foster parents who love and care for
them and the children attend school.
**Joseph Centre.**
A day care centre near the Mwakirunge
garbage dump for mothers and their
children to access food and showers. The
mothers are taught literacy skills alongside
tailoring skills – they are currently making
bags, uniforms and other items, and which
are sold – to empower and enable them to
earn a living and be able to move away
from dependence on the dump. Their
children are sent to the local school, their
uniforms, books etc provided by the charity.
We have also rehoused a number of the
mum’s and their children who were living in
the polythene houses they constructed
themselves within the dumpsite itself,
which are easily destroyed when the rainy
season arrives|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees can confirm that all the above
projects have shown great public benefit to
the mothers and children supported by Gap
Kenya.|
|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|N/A|
|Policy on social investment
including program related
investment|Para 1.38|N/A|
|Contribution made by
volunteers|Para 1.38|Gap Kenya has a great team of volunteer
Trustees, whose roles are vital to the work
of Gap Kenya, providing the governance
and accountability required.
We also have support volunteers who fund
raise to provide some of the finance
required to enable the Charity to achieve
their objectives.
Volunteers also visit the projects in
Mombasa helping out in the centres and
with the feeding on the Mwakirunge
garbage dump.|
|Other|||
## **Achievements and Performance**
SORP reference
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|1. The weekly feeding programme
continues to provide basic food and
clean water or juice for the people
who usually scavenge for their food
amongst the garbage and live in the
most horrendous of circumstances,
many living directly on the garbage
dump amid the rubbish.
2. The Stepping Stones Centre
continues to provide a safe place for
street children to access food,
showers, laundry, teaching and
recreation alongside love, respect
and fun.
Several children attending the
centre have been repatriated back
to their families.
One of the aims of the Stepping
Stones Centre is to help street
children to adapt to routine and
discipline in preparation for leaving
street life should they desire to do
so. Several Stepping Stones children
have been invited to live in various
children’s homes and are now
attending school. Several children’s
homes visit the centre when they
have vacancies in their home to
offer places to the children
attending Stepping Stones.
Whilst the children are in the centre,
they are obviously not out on the
streets causing problems to the
local people such as stealing and
begging.
3. Eight children have left street life
and now live with foster parents in
the foster family home. The foster
parents love and nurture the
children who are able to attend
school and live their lives in a safe
and loving environment.
Three of the children have won
scholarships to a prestigious school
in Mombasa.
**4.**The Joseph Centre has gone from
strength to strength and currently
caters for 12 mothers and their 42
children. The centre continues to
teach the mothers to sew and to
crochet alongside learning to read
and write. The mothers are learning
quickly and it is hoped that by the
end of 2019 they will be able to
make bags independently and
without the help of the sewing
teacher. The charity now employs a
specific sewing teacher to teach the|
|---|---|---|
mothers and this is turning out very well. The children continue to attend school, however due to the large class sizes, some are only allowed to attend for half a day. The rest of the time they are taught in the Joseph Centre.
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|Several children who attended Stepping
Stones have recently been taken to stay at
a home run by a church in Mombasa and
are now at school.
Gap Kenya now funds the education of 34
children whose mothers attend the Joseph
Centre.
Children in the foster family home all attend
private school and are progressing well
with their education.
Three of the children in the foster home
have won scholarships to a prestigious
school in Mombasa and are doing very well
with one of the boys at the top of his class.
One child who has been in the project since
2012 recently moved out of the foster home
to begin living independently. He is doing
very well and is currently studying
Mechanical Engineering at Mombasa
University – he is now in his 3rd year.
This made a place available within the
foster home which has been filled with a
young boy who was living in dire
circumstances on the Mwakirunge Dump
Site. He is now attending school
.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|Raising funds has been particularly
challenging during the covid pandemic,
where a lot of our fundraising activity hasn’t
been able to take place, but the charity has
been able to raise enough money to
finance all of it’s current projects.
We also managed to raise £23,000 to buy
land and build our own Joseph Centre. We
are currently in the process of looking for|
|||suitable land. The Centre (when built) will
enable us to|
|---|---|---|
|Investment performance
against objectives|Para 1.41|The charity’s policy is not to invest monies,
but to forward plan and ensure that all
commitments can be met.|
|Other||N/A|
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Full details of the income and expenditure
are contained in the charities submitted
accounts. The income receipts were
£60,142 and after deducting payments of
£37,848 we had a surplus of £22,294
income over expenditure|
|---|---|---|
|Statement explaining the
policy for holding reserves
statingwhy they areheld|Para 1.22|The charity’s policy is not to hold reserves
but to forward plan and ensure that all
commitments canbemet.|
|Amount of reserves held|Para 1.22||
|Reasons for holding zero
reserves|Para 1.22|Our work has seen significant expansion
and year on year we have needed to and
beenable tomeet thoseincreased costs.|
|Details of fund materially in
deficit|Para 1.24|Wehavenofinancialdeficit.|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|We have no concerns about the charity
continuing as a going concern|
**Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|There are a number of Churches and small
businesses who support the charity, some
on a regular basis and others on an ad hoc
basis. Again it was particularly challenging
in this year as Covid made fund raising
particularly difficult.
There are also a number of individual
people who give a regular, monthly
donation to the charity.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|As already stated, the charity’s policy is to
not have investments at this time.|
||||
A description of the principal Para 1.46 risks facing the charity. Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|
Para 1.25|Trust deed|
|How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|Gap Ministries is an Unincorporated Trust|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The 4 existing trustees remain in post, and
a further trustee John Mcmenemy joined as
a 5thTrustee.|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Potential trustees are generally proposed
by our current members or by those people
who have a strong interest in the charity but
are unable to be trustees themselves due
to other commitments etc.
All potential candidates are spoken to by a
trustee who outlines the role and
implications of this to ascertain if a person
is first of all suitable and secondly, if they
are interested.
If so, they are invited to the next Trustee
meeting to meet all trustees and to discuss
the role in more detail and for the Trustees
to answer any questions they may have.
They person is then given time to decide if
they wish to take on the Trustee role. They
are also given a list of publications from the
Charity Commission website outlining and
advising them on the role of a Trustee.
Once appointed, the Trustee is advised of
the term they will serve in this capacity
following discussion between the board of
trustees and themselves.|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity is currently governed by 5
trustees all resident within the UK.
The two founding trustees of Gap Kenya
spend much of their time in Kenya,
managing and working within the projects.
Gap Kenya currently employs eleven
Kenyan people including a manager who
work within the project, six are full time staff
and seven are part time staff. The manager
of all the projects is a graduate and over-
sees each area, working with and reporting
to the two trustees on a weekly basis.|
|||When the trustees are in the UK, weekly
meetings are held with The Manger via
Zoom.
The foster father of the home along with the
manager send monthly financial reports
and all receipts from any spending.
The charity is registered in Mombasa as a
Community Based Organisation (CBO).
This registration is renewed each year with
the relevant Government department in
Mombasa.|
|---|---|---|
|Relationship with any
related parties|Para 1.51|The charity works closely with the
Children’s Department, and Education
Department in Mombasa.|
|Other|||
## **Reference and Administrative details**
|Charity name|Gap Ministries|
|---|---|
|Other name the charity uses|Gap Kenya|
|Registered charity number|1111373|
|Charity’s principal address|4 Manor Farm Close
Ashton-u-Lyne
Gtr Manchester
OL7 9LS|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Charissa Cooke|Chairman|||
||Steven Kershaw|Treasurer|||
||Gayle Woods||||
||Paul Woods||||
||John McMenamy||||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Gayle Woods **Full name(s)** Paul Woods **Position (eg Secretary, Chair, etc) Date**
|**GAP MINISTRIES**|**GAP MINISTRIES**||**1111373**||
|---|---|---|---|---|
|**Receipts andpayments accounts**||||**CC16a**|
|**For the period**|||||
|**from**|01/04/2020||31/03/2021||
|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||**Unrestricted**
**funds**||**Restricted**
**funds**|||**Endowment**
**funds**|||**Total funds**|||
|||**to the nearest**
**£**||**to the nearest £**|||**to the nearest £**|||**to the nearest £**|||
|**A1 Receipts**|||||||||||||
|Donations from Business's||**9,450**||||||||**9,450**|||
|Online Donations||**11,354**||||||||**11,354**|||
|Regular Donations||**12,955**||||||||**12,955**|||
|Ad Hoc Giving||**736**||||||||**736**|||
|Donations from Charitable Trusts||**10,000**||||||||**10,000**|||
|Donations from Churches||**11,925**||||||||**11,925**|||
|Gift Aid||**3,722**||||||||**3,722**|||
|**_Sub total_**_(Gross_|_income for_
_AR)_|**60,142**||||||||**60,142**|||
||||||||||||||
|**A2 Asset and investment sales,**|||||||||||||
|**(see table).**|||||||||||||
|||**-**|||**-**|||**-**||**-**|||
|||**-**|||**-**|||**-**||**-**|||
||**_Sub total_**|**-**|||**-**|||**-**||**-**|||
||||||||||||||
|**_Total receipts_**||**60,142**|||**-**|||**-**||**60,142**|||
|**A3 Payments**|||||||||||||
|**A3 Payments**||||||||||
|---|---|---|---|---|---|---|---|---|---|
||**-**||||||**-**|||
|**Stepping Stones Centre Total**|**15,852**||||||**15,852**|||
|Rent|**2,892**||||||**2,892**|||
|Salaries|**7,170**||||||**7,170**|||
|travel|**1,366**||||||**1,366**|||
|food|**2,704**||||||**2,704**|||
|Utilities|**1,048**||||||**1,048**|||
|Stationery|**191**||||||**191**|||
|Repairs|**284**||||||**284**|||
|Health|**91**||||||**91**|||
|Exceptional Costs|**106**||||||**106**|||
|||||||||||
|**Family Home Total ***|**8,237**||||||**8,237**|||
|Salaries|**1,580**||||||**1,580**|||
|Rent|**3,025**||||||**3,025**|||
|travel|**377**||||||**377**|||
|Food|**2,019**||||||**2,019**|||
|Utilities|**570**||||||**570**|||
|Repairs|**375**||||||**375**|||
|clothing|**23**||||||**23**|||
|Furniture|**268**||||||**268**|||
|||||||||||
|**Education Total**|**742**||||||**742**|||
|||||||||||
|**Joseph Centre ***|**6,458**||||||**6,458**|||
|Rent|**1,471**||||||**1,471**|||
|salaries|**1,713**||||||**1,713**|||
|travel|**752**||||||**752**|||
|utilities|**507**||||||**507**|||
|food|**1,547**||||||**1,547**|||
|medication|**99**||||||**99**|||
|Bags/ Materials|**189**||||||**189**|||
|Mattresses|**38**||||||**38**|||
|Uniforms|**60**||||||**60**|||
|Exceptional Costs|**82**||||||**82**|||
|||||||||||
|Car Servicing/Repairs|**1,273**||||||**1,273**|||
|Clare Taylor|**1,000**||||||**1,000**|||
|Education Taylor/Taylor
CCXX R1accounts (SS)|**3,200**||1||||**3,200**||16/08/2021|
|Laptopfor Peter|**188**||||||**188**|||
|---|---|---|---|---|---|---|---|---|---|
|Website Hosting|**48**||||||**48**|||
|Visitors Rent|**850**||||||**850**|||
|||||||||||
|||||||||||
|||||||||||
||||**-**||**-**||||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|**37,848**||**-**||**-**||**37,848**||**-**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**-**|
|||||||||||
||**37,848**||||||||**-**|
||**-**||||||**-**||**-**|
||**-**||||||**-**||**-**|
||||||||||**-**|
CCXX R2 accounts (SS)
16/08/2021
2
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
RBS Account.
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**4,216**
**-**
**-**
**-**
**-**
**-**
**4,216**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
PAUL WOODS|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||PAUL WOODS||
|||||
CCXX R3 accounts (SS)
16/08/2021
3
ssl l£l°
815%