Trustees' Annual Report for the period
Period start date Period end date 01 09 2024 31 08 2025
From
To
Section A Reference and administration details
Charity name Barley Hill School Parent, Teachers & Friends Association Other names charity is known by Barley Hill School PTFA Registered charity number (if any) 1110158
| red charity number (if any) | 1110158 | 1110158 |
|---|---|---|
| Charity's principal address | Barley Hill Primary School |
|
| Ludsden Grove | ||
| Thame | ||
| Postcode | OX9 3DH |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Joshua Lay | Treasurer | 05.03.2025 - 31.08.2025 | ||
| Philippa Mummery | 05.03.2025 - 31.08.2025 | |||
| Megan Kim Hazeldine |
05.03.2025 - 31.08.2025 | |||
| Alexander Robert Pring |
||||
| Francesca Makinson |
||||
| Stephanie Hanks | ||||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) | ||||
| Name | Dates acted if not for whole year | |||
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Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Committee members/trustees shall be Trustee selection methods elected at the AGM and shall (eg. appointed by, elected by) hold office until the next AGM.
Section B Structure, governance and management
Description of the charity’s trusts
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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The object of the association (the objects) is to advance the education of pupils in the school in particular by: 2.1 Developing effective relationships between the staff, parents and others associated with the school 2.2 Summary of the objects of the Engaging in activities or providing facilities or equipment which support charity set out in its the school and advance the education of the pupils. governing document Running of events at the school including the school fete, easter egg hunt, Christmas Fayre and Christmas shop, disco & pantomime. Expenditure on projects for the benefit of the pupils of the school including new laptops, year group expenditure, new reading books and calm box items.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance
The charity had fundraising income of £36,904 which after costs of Summary of the main £16,069 raised £20,835, after running costs this created a surplus for the achievements of the charity year of £19,492. In the year £6,039 was spent by the charity on class during the year wish list items.
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Section E Financial review
We maintain the minimum reserves necessary to cover the charity’s fixed Brief statement of the costs for the subsequent financial year (which are generally minimal) with charity’s policy on reserves the surplus funds being available to finance the purposes and aims of the charity.
Details of any funds materially in deficit
n/a
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Joshua Lay
Position (eg Secretary, Chair, etc)
Treasurer
Date 30th June 2026
March 2012
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8ARLEY HILL PRIMARYSCHODL PTFA MAIN INCOMEANDEXPENDITUREACCOUTrlf 2024125 A5At31stALYU5t 2025 Balantes Brought Forward at 31108124 H FLOAT CURRENT ACCOUNT 140.99 -24,933.44 2,3W.11 25,043.62 522.03 DEPOSIT ACCOUNT PAYM£PITSIUNKINGSTOCLE4R PAYPALACCOUNT TOTAL 3,073.31 Accovpifs 2024125 IF4COME EXPENDITVRE COPURIBWION Fundrai5ir*Artitl Legoland Chf15trn35Card5 5,280.C(s 798.30 4,041.71 1,238.29 798.30 Breakthe Rules ott 24 833.61 4.81 824.50 Breakth@ Rules Mèy25 Tharne Prirnary khool Firework5 ChflStrna5 Fayre Christmas Shop Chf15trna5 Dix9& Pantomim 09.10 -11.39 797.71 5,560.70 4.056.89 1,305.62 2,086.IXS 770.14 -31x1. 5,260.70 2,933.61 -124.26 -1.123.28 -1,429.88 -2.530.90 Santa Round table Santa 770.14 Mr5 Boyle'5Quiz Easter Egg Hunt MothEr5 & Other5 812.75 -63.68 749.07 1,197.25 913.IXS -593.33 603.92 -531.35 386.65 Father5 & Orhers 896.CX) -677.45 218.55 Summer Fete 7.245.09 498.13 -2.657.30 4,587.79 498.13 Swimathon Spcond Hand Uniforrn Sa1•5 42.50 .16 3434 Y6 Leaver5 2.250.78 -2.091.65 159.13 Orher Fundfaisin Clothes bank 121.80 121.80 Easy Fundrai5ini include5 donatiun5 ftsr Donations volunteerstirne & Thame Iok 412.85 412.85 A5da Ca5hpots Pafents Lottery 8ank Int•r•5t tarn 444.13 444.13 3.26 3.26 60.21 60.21 36.3.51 -16.068.89 2034.62 Ch¥itys runninKCOSts Includes purchase of B8Q5 & Candyfioss michi Grants madetotheKhoollWi5h Lirtl -1,343.11 -6.039.19 -1,343.11 -6,039.19 TOTAL 36,903.51 -23.451.19 13,452.32
24125 FurHIs available {for di4>ersal General Funds bought forward at 3 110812024 PROFITfrom fundraising activities 24125 accounts totol 3,073.31 20.834.62 23,907.93 School wish List items total reservedfvnd School wish List itemspurchased total 6,039.19 6.039.19 Runni Costs & Reserved Fund5Annual S rbd total reservedfvnd Runninz Costs spend year to date Reserves ' 1,343.11 1.343.11 24125 Fund5 3fterdispersal' 16,525.63 BAL4NC£S CJSH ON HAND 210.IJ) PAYMENTS / BANKINGS TO CLEAR CURRENT ACCOUPtr I,iJ)2.50 2,026.21 12,096.59 1,190.33 DEPOSIT ACCOUNT PAYPAL ACCOUNT TOTAL BALANCE HELD 16,525.63
BARLEY HILL PRIMAIN SCHOOL wfFA PURCHASES & GRANfs FOR SCHOOL 2024.25 ForfinancialyEur 2&25 Original Amount Ring fenced Actual spend In year Balance not spent . EXPENDITURE- ringfenced regular annual ogreeditems Thame Carnival Float ljunel 150. 155.11 -5.11 Year EYFS gift 2 classes @ £200 each Year I gift 2 classes @ £200 each Year 2 gift 3 classes @ £200 each Year 3 gift 3 cla55e5 @ £200 each Year 4 gift 2 classes @ £200 each Year 5 gift 3 classes @ £200 each Year 6 gift 3 classes @ £200 each Library/topic books Calm boxes / Cloud / sensory resources 403.rKI 399.90 o.io 599.42 598.14 402.56 586.59 fK13.56 13.41 I,DJo.c 750. I,c(4J.co 2.37 747.63 One off item5 agreed The Pathways book scheme Glockenspiels s.c(. 525.C(I 1.018.28 525.C(I 3,981.72 One off hems not yetogreed Class set of laptops Cla55 set of tsblets 10,500.C(I lo,51. 5,CK(J.(y) io,coJ.co Y2 c¥Jtside area io,coo.c EYFS Climbing frame TOTAL5 36,525. 6,039.19 30,485.81