## **Trustees' Annual Report for the period**
Period start date Period end date 01 09 2024 31 08 2025
**From**
**To**
## Section A Reference and administration details
**Charity name** Barley Hill School Parent, Teachers & Friends Association **Other names charity is known by** Barley Hill School PTFA **Registered charity number (if any)** 1110158
|**red charity number (if any)**|1110158|1110158|
|---|---|---|
|**Charity's principal address**|
Barley Hill Primary School||
||Ludsden Grove||
||Thame||
||**Postcode**|**OX9 3DH**|
**Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Joshua Lay|Treasurer|05.03.2025 - 31.08.2025||
||Philippa Mummery||05.03.2025 - 31.08.2025||
||Megan Kim
Hazeldine||05.03.2025 - 31.08.2025||
||Alexander Robert
Pring||||
||Francesca
Makinson||||
||Stephanie Hanks||||
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||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for whole year**||
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March **2012**
**TAR**
1
**Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Committee members/trustees shall be Trustee selection methods elected at the AGM and shall (eg. appointed by, elected by) hold office until the next AGM.
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
The object of the association (the objects) is to advance the education of pupils in the school in particular by: 2.1 Developing effective relationships between the staff, parents and others associated with the school 2.2 **Summary of the objects of the** Engaging in activities or providing facilities or equipment which support **charity set out in its** the school and advance the education of the pupils. **governing document** Running of events at the school including the school fete, easter egg hunt, Christmas Fayre and Christmas shop, disco & pantomime. Expenditure on projects for the benefit of the pupils of the school including new laptops, year group expenditure, new reading books and calm box items.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
The charity had fundraising income of £36,904 which after costs of **Summary of the main** £16,069 raised £20,835, after running costs this created a surplus for the **achievements of the charity** year of £19,492. In the year £6,039 was spent by the charity on class **during the year** wish list items.
March **2012**
**TAR**
5
## **Section E Financial review**
We maintain the minimum reserves necessary to cover the charity’s fixed **Brief statement of the** costs for the subsequent financial year (which are generally minimal) with **charity’s policy on reserves** the surplus funds being available to finance the purposes and aims of the charity.
**Details of any funds materially in deficit**
n/a
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Joshua Lay
**Position (eg Secretary, Chair, etc)**
Treasurer
**Date** 30th June 2026
March **2012**
**TAR**
6
8ARLEY HILL PRIMARYSCHODL PTFA
MAIN INCOMEANDEXPENDITUREACCOUTrlf 2024125
A5At31stALYU5t 2025
Balantes Brought Forward at 31108124
H FLOAT
CURRENT ACCOUNT
140.99
-24,933.44
2,3W.11
25,043.62
522.03
DEPOSIT ACCOUNT
PAYM£PITSIUNKINGSTOCLE4R
PAYPALACCOUNT
TOTAL
3,073.31
Accovpifs 2024125
IF4COME
EXPENDITVRE
COPURIBWION
Fundrai5ir*Artitl
Legoland
Chf15trn35Card5
5,280.C(s
798.30
4,041.71
1,238.29
798.30
Breakthe Rules ott 24
833.61
4.81
824.50
Breakth@ Rules Mèy25
Tharne Prirnary khool Firework5
ChflStrna5 Fayre
Christmas Shop
Chf15trna5 Dix9& Pantomim
09.10
-11.39
797.71
5,560.70
4.056.89
1,305.62
2,086.IXS
770.14
-31x1.
5,260.70
2,933.61
-124.26
-1.123.28
-1,429.88
-2.530.90
Santa
Round table Santa
770.14
Mr5 Boyle'5Quiz
Easter Egg Hunt
MothEr5 & Other5
812.75
-63.68
749.07
1,197.25
913.IXS
-593.33
603.92
-531.35
386.65
Father5 & Orhers
896.CX)
-677.45
218.55
Summer Fete
7.245.09
498.13
-2.657.30
4,587.79
498.13
Swimathon
Spcond Hand Uniforrn Sa1•5
42.50
.16
3434
Y6 Leaver5
2.250.78
-2.091.65
159.13
Orher Fundfaisin
Clothes bank
121.80
121.80
Easy Fundrai5ini
include5 donatiun5 ftsr
Donations
volunteerstirne & Thame Iok
412.85
412.85
A5da Ca5hpots
Pafents Lottery
8ank Int•r•5t tarn
444.13
444.13
3.26
3.26
60.21
60.21
36.3.51
-16.068.89
2034.62
Ch¥itys runninKCOSts
Includes purchase of B8Q5 & Candyfioss michi
Grants madetotheKhoollWi5h Lirtl
-1,343.11
-6.039.19
-1,343.11
-6,039.19
TOTAL
36,903.51
-23.451.19
13,452.32
24125 FurHIs available {for di4>ersal
General Funds bought forward at 3 110812024
PROFITfrom fundraising activities 24125 accounts
totol
3,073.31
20.834.62
23,907.93
School wish List items total reservedfvnd
School wish List itemspurchased
total
6,039.19
6.039.19
Runni
Costs & Reserved Fund5Annual S rbd total reservedfvnd
Runninz Costs spend year to date
Reserves '
1,343.11
1.343.11
24125 Fund5 3fterdispersal'
16,525.63
BAL4NC£S
CJSH ON HAND
210.IJ)
PAYMENTS / BANKINGS TO CLEAR
CURRENT ACCOUPtr
I,iJ)2.50
2,026.21
12,096.59
1,190.33
DEPOSIT ACCOUNT
PAYPAL ACCOUNT
TOTAL BALANCE HELD
16,525.63
BARLEY HILL PRIMAIN SCHOOL wfFA
PURCHASES & GRANfs FOR SCHOOL 2024.25
ForfinancialyEur 2&25
Original
Amount Ring
fenced
Actual spend
In year
Balance not
spent .
EXPENDITURE- ringfenced
regular annual ogreeditems
Thame Carnival Float ljunel
150.
155.11
-5.11
Year EYFS gift 2 classes @ £200 each
Year I gift 2 classes @ £200 each
Year 2 gift 3 classes @ £200 each
Year 3 gift 3 cla55e5 @ £200 each
Year 4 gift 2 classes @ £200 each
Year 5 gift 3 classes @ £200 each
Year 6 gift 3 classes @ £200 each
Library/topic books
Calm boxes / Cloud / sensory resources
403.rKI
399.90
o.io
599.42
598.14
402.56
586.59
fK13.56
13.41
I,DJo.c
750.
I,c(4J.co
2.37
747.63
One off item5 agreed
The Pathways book scheme
Glockenspiels
s.c(.
525.C(I
1.018.28
525.C(I
3,981.72
One off hems not yetogreed
Class set of laptops
Cla55 set of tsblets
10,500.C(I
lo,51.
5,CK(J.(y)
io,coJ.co
Y2 c¥Jtside area
io,coo.c
EYFS Climbing frame
TOTAL5
36,525.
6,039.19
30,485.81