Trustees’ Annual Report for the period
From 01.09.2022 Period start date To 01.09.2023 Period end date
Charity name: Barley Hill School PTFA
Charity registration number: 1110158
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the association (the objects) is to advance the education of pupils in the school in particular by: 2.1 Developing effective relationships between the staff, parents and others associated with the school 2.2 Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Running of events at the school including the school fete, 50thanniversary party and Christmas shop, disco & pantomime. Expenditure on projects for the benefit of the pupils of the school including a new adventure playground, smart boards, year group expenditure and calm box items. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We confirm trustees have had regard to the guidance issued by the charity commission. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Para 1.38 | |
| Policy on grant making | |
| Para 1.38 | |
| Policy on social investment | |
| including program related | |
| investment |
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity had fundraising income of £34,307, which after costs of £11,048 raised £23,259, after running costs this created a surplus for the year of £22,312. In the year £23,937 was spent by the charity on matters such as the adventure playground and smart boards. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the end of this period the charity was in a good financial position with sufficient reserves to cover funding planned for the following academicyear. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We maintain the minimum reserves necessary to cover the charity’s fixed costs for the subsequent financial year (which are generally minimal) with the surplus funds being available to finance the purposes and aims of the charity. In the year we review the reserves level and we we reduced it after reviewing our costs. |
| Amount of reserves held | Para 1.22 | At year end £15,868 was held in reserves, due to the timing of year end and the fundraising cycle this (excluding the minimum reserves of £2,000) will be committed to be spent in the next financial year. |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no uncertainties of the charity continuing as a going concern. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Committee members/trustees shall be elected at the AGM and shall hold office until the next AGM. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Barley Hill School Parent, teachers & Friends Association |
|---|---|
| Other name the charity uses | Barley Hill School PTFA |
| Registered charitynumber | 1110158 |
| Charity’s principal address | c/o Barley Hill School Ludsden Grove, Thame, OX9 3DH |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Louise Bozon | 01.09.23 – 03.07.23 | |||
| Alex Pring | ||||
| David Simmonds | 13.06.23 – 31.08.23 | |||
| Stephanie Hanks | Treasurer | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets none held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Stephanie Hanks Position (eg Secretary, Treasurer Chair, etc) ~~|~~ Date 28.02.24 ~~|~~
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees Charity Name Barley Hill School PTFA On accounts for the year 31[st] August 2023 Charity no 1110158 ended (if any) Set out on pages Page 3 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/ 08 / 2023 . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Date: 28.06.2024
Signed: Name: Sophia McMinn Relevant professional AAT qualification(s) or body (if any):
1
Oct 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER
BARLEY HILL PRIMARY SCHOOL PTFA MAIN INCOME AND EXPENDITURE ACCOUNT 2022/23 As At 31st August 2023
Balances Brought Forward at 31/08/22 CASH FLOAT 150.00 CURRENT ACCOUNT 4,673.90 DEPOSIT ACCOUNT 11,196.95 PAYMENTS / BANKINGS TO CLEAR 168.06 PAYPAL ACCOUNT 1,304.50 TOTAL 17,493.41 ACCOUNTS 2022/23 INCOME EXPENDITURE CONTRIBUTION Fundraising Activities Christmas Cards 936.00 0.00 936.00 Christmas Shop 1,137.29 -965.48 171.81 Donation amount not raised but there were two Christmas Disco & Pantomime performances of the panto this year. 1,845.00 -2,276.95 -431.95 Break the Rules Autumn 2022 931.31 -6.74 924.57 Thame Primary School Fireworks 5,072.00 -3.13 5,068.87 Mrs Boyle's Quiz 1,216.49 -50.41 1,166.08 Bingo 1,533.10 -411.09 1,122.01 Easter Egg Hunt 1,149.00 -353.17 795.83 Summer Fete 6,889.28 -1,819.41 5,069.87 50th Party 5,925.00 -5,045.79 879.21 50th Quiz 945.00 -65.40 879.60 Break the rules 2 792.56 -6.73 785.83 Sports Day 119.50 -40.28 79.22 Swimathon 2022 income 443.00 443.00 Swimathon 2023 income 405.63 405.63 Santa Roundtable Santa 1,100.95 1,100.95 Other Fundraising Clothes bank 62.10 62.10 Easy Fundraising 367.00 367.00 Donations 2,749.50 2,749.50 Thame Food Festival raffle 51.00 -0.77 50.23 Thame 10k GoFundMe Being run in June 559.52 -2.70 556.82 Bank Interest earned 76.64 76.64 34,306.87 -11,048.05 23,258.82 Other School Activities Children in need KS2 Quiz -55.89 -55.89 Y6 Leavers 850.58 -1,200.31 -349.73 850.58 -1,256.20 -405.62 Charity's running costs -541.57 -541.57 Grants made to the school (Wish List) -23,936.77 -23,936.77 rr TOTAL 35,157.45 -36,782.59 -1,625.14 22/23 Funds available (for dispersal) General Funds bought forward at 31/08/2022 17,493.41 PROFIT from fundraising activities 22/23 accounts 23,258.82 pd total[1] 40,752.23 ~~i~~ t!
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School wish List items total reserved fund
School wish List items purchased 23,936.77
total [2] 23,936.77
Running Costs & Reserved Funds Annual Spend total reserved fund
Running Costs spend year to date 947.19
Reserves [3] 947.19
22/23 Funds available after dispersal [(1 - (2+3))] 15,868.27
BALANCES
CASH ON HAND 453.18
PAYMENTS / BANKINGS TO CLEAR -20,028.41
CURRENT ACCOUNT 7,456.64
DEPOSIT ACCOUNT 27,273.59
PAYPAL ACCOUNT 713.27
TOTAL BALANCE HELD 15,868.27
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