## **Trustees’ Annual Report for the period** **From 01.09.2022 Period start date To 01.09.2023 Period end date** ## **Charity name: Barley Hill School PTFA** ## **Charity registration number: 1110158** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the association (the objects)
is to advance the
education of pupils in the school in
particular by:
2.1 Developing effective relationships
between the staff, parents and
others associated with the school
2.2 Engaging in activities or providing
facilities or equipment which
support the school and advance the
education of the pupils.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Running of events at the school including
the school fete, 50thanniversary party and
Christmas shop, disco & pantomime.
Expenditure on projects for the benefit of
the pupils of the school including a new
adventure playground, smart boards, year
group expenditure and calm box items.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|We confirm trustees have had regard to the
guidance issued by the charity commission.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| ||Para 1.38| |Policy on grant making|| ||Para 1.38| |Policy on social investment|| |including program related|| |investment|| Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity had fundraising income of
£34,307, which after costs of £11,048
raised £23,259, after running costs this
created a surplus for the year of £22,312.
In the year £23,937 was spent by the
charity on matters such as the adventure
playground and smart boards.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|At the end of this period the charity was in a
good financial position with sufficient reserves
to cover funding planned for the following
academicyear.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We maintain the minimum reserves necessary
to cover the charity’s fixed costs for the
subsequent financial year (which are generally
minimal) with the surplus funds being available
to finance the purposes and aims of the
charity. In the year we review the reserves
level and we we reduced it after reviewing our
costs.| |Amount of reserves held|Para 1.22|At year end £15,868 was held in reserves,
due to the timing of year end and the
fundraising cycle this (excluding the
minimum reserves of £2,000) will be
committed to be spent in the next financial
year.| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties of the charity
continuing as a going concern.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Committee members/trustees shall be
elected at the AGM and shall
hold office until the next AGM.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Barley Hill School Parent, teachers & Friends Association| |---|---| |Other name the charity uses|Barley Hill School PTFA| |Registered charitynumber|1110158| |Charity’s principal address|c/o Barley Hill School
Ludsden Grove,
Thame,
OX9 3DH| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Louise Bozon||01.09.23 – 03.07.23|| ||Alex Pring|||| ||David Simmonds||13.06.23 – 31.08.23|| ||Stephanie Hanks|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets none held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Stephanie Hanks **Position (eg Secretary,** Treasurer **Chair, etc)** ~~|~~ **Date** 28.02.24 ~~|~~ ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees** Charity Name Barley Hill School PTFA **On accounts for the year** 31[st] August 2023 **Charity no** 1110158 **ended (if any) Set out on pages** Page 3 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/ 08 / 2023** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Date:** 28.06.2024 **Signed: Name:** Sophia McMinn **Relevant professional** AAT **qualification(s) or body (if any):** 1 **Oct 2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER** ## **BARLEY HILL PRIMARY SCHOOL PTFA MAIN INCOME AND EXPENDITURE ACCOUNT 2022/23 As At 31st August 2023** Balances Brought Forward at 31/08/22 CASH FLOAT 150.00 CURRENT ACCOUNT 4,673.90 DEPOSIT ACCOUNT 11,196.95 PAYMENTS / BANKINGS TO CLEAR 168.06 PAYPAL ACCOUNT 1,304.50 TOTAL 17,493.41 **ACCOUNTS 2022/23 INCOME EXPENDITURE CONTRIBUTION Fundraising Activities** Christmas Cards 936.00 0.00 936.00 Christmas Shop 1,137.29 -965.48 171.81 Donation amount not raised but there were two Christmas Disco & Pantomime performances of the panto this year. 1,845.00 -2,276.95 -431.95 Break the Rules Autumn 2022 931.31 -6.74 924.57 Thame Primary School Fireworks 5,072.00 -3.13 5,068.87 Mrs Boyle's Quiz 1,216.49 -50.41 1,166.08 Bingo 1,533.10 -411.09 1,122.01 Easter Egg Hunt 1,149.00 -353.17 795.83 Summer Fete 6,889.28 -1,819.41 5,069.87 50th Party 5,925.00 -5,045.79 879.21 50th Quiz 945.00 -65.40 879.60 Break the rules 2 792.56 -6.73 785.83 Sports Day 119.50 -40.28 79.22 Swimathon 2022 income 443.00 443.00 Swimathon 2023 income 405.63 405.63 Santa Roundtable Santa 1,100.95 1,100.95 Other Fundraising Clothes bank 62.10 62.10 Easy Fundraising 367.00 367.00 Donations 2,749.50 2,749.50 Thame Food Festival raffle 51.00 -0.77 50.23 Thame 10k GoFundMe Being run in June 559.52 -2.70 556.82 Bank Interest earned 76.64 76.64 **34,306.87 -11,048.05 23,258.82 Other School Activities** Children in need KS2 Quiz -55.89 -55.89 Y6 Leavers 850.58 -1,200.31 -349.73 **850.58 -1,256.20 -405.62 Charity's running costs** -541.57 -541.57 **Grants made to the school (Wish List)** -23,936.77 -23,936.77 rr TOTAL 35,157.45 -36,782.59 -1,625.14 **22/23 Funds available (for dispersal)** General Funds bought forward at 31/08/2022 17,493.41 PROFIT from fundraising activities 22/23 accounts 23,258.82 pd _**total[1] 40,752.23**_ ~~i~~ t! **----- Start of picture text -----**
School wish List items total reserved fund
School wish List items purchased 23,936.77
total [2] 23,936.77
Running Costs & Reserved Funds Annual Spend total reserved fund
Running Costs spend year to date 947.19
Reserves [3] 947.19
22/23 Funds available after dispersal [(1 - (2+3))] 15,868.27
BALANCES
CASH ON HAND 453.18
PAYMENTS / BANKINGS TO CLEAR -20,028.41
CURRENT ACCOUNT 7,456.64
DEPOSIT ACCOUNT 27,273.59
PAYPAL ACCOUNT 713.27
TOTAL BALANCE HELD 15,868.27
**----- End of picture text -----**