Orphan Shelter Foundation srRUCTURE, GOVERNANCE AND MANAGEMENT: Goverrfflg Documents: The organization was established on 23rd January 2CM)4. and its constitution was adopted on the same day. Although the charitable activities commenced on 8th July 2CKH. the registration with the charity commission occurred on 8th May 2005. Recruitment & Appointment of the Management Committee: The charity's trustees are responsible for its management and running the charity. The Chairman and the Treasurer of the charity management committee are selecled by members during the annual general meeting. Trustee hKluction and Trainng: While no formal training is provided by the charity. trustees are encouraged to attend relevant training sessions offered by volunlary organizations. The trustees bring relevant skills and knowledge to the organization that they gained through Iheir occupations and other activities. Risk Management: The management committee conducts review of major risks to which the charity is exposed. A risk register has been established and it Is updated at least annually. Where appropriate systems or procedure are reviewed and maintained to mitigate the identified risks. Significant exlemal risks to funding have led to the development of a strategic plan that will allow for the diversification of funding and activities. Intemal control is minimized by the implemenlation of prOdureS for aulhorization of all transaction and projects. The prOdureS are periodically reviewed to ensure that they continue lo meet the needs of the charity. The Sing greatest risk to Ihe organization is short tern funding. The tTUStees have Kept this as a standing item on the agendas ofthe meetings and are taking steps to secure a minimum of 3-year funding. P a rt of managing against this risk i8 also work on diversfying and funding base of the organizalion and work to be laken to secure project funding from a variety of sources, this work is consistently under review and will remain a standing item on Ihe agenda. Organizational Structure: Membership Membership of the charity shall be open lo any person over the age of 18 years or anybody corporate or unincorporated associakn.on who 6 interested n furthering the charitys work and has paid any annual subscfiption. Honorary Officers At the annual general meeting of the charity the members shall elect from amongst themselves a chaimian. a secretary and a treasurer who shall hold Offi from the conclux)n of that meeting. Executive Committee The executive commitiee shall consist of not èss than 5 members not more than 10 members who are elected at the annual general meeting who shall hold office from the conclusion of that meeting. Objective & Activities: The pr¥nary arn of the charity is to promote any charitable purpose for the benefit of the orphans n particular those of Bangladeshi origins bLJt not exclusively ncluding the relEf of poverty. sickness and distress, the advancement of education indudingthe provision of literacy and nnumeracy, language
Orphan Shelter Foundation classes. skill development rr and the provision of Iteracy and innumeracy. language classes, skill development in CT and the provision of facilitEsfor recreation and other lSretimefaCil1ties. In planntig our activities for the year kept in mind the charity commission's guidance on publr benefit at our trustee meetings. The focus of our actNities remains the under privileged orphans of Bangladesh. We welcome all orphans regardless of any qualitative sorting criteria- we believe this philosophy of openness to all enriches everyone through the sharing of the skills, aptitude & Ve experiences of our orphan people & our volunteers. Achievemert a1 perforniance: The main areas of charitable activities are to enable the orphans in building their capacity and confidence to deal with their lives and ntribe meaningtully in the soaety by means of education, training and encouragemenl. During the year completion of various orphanage have been progressing in accordance our plans and publication. Firancial Review: Against the backdrop of the limiled resources and insecurtties over fvnds. it has continued to be difficult lo plan or develop Servi5. Nevertheless. the charity. with the aid of sound financial management and the support ts volunteers generated a small surplus of the period and remained solvent. Principal funding sources: Aside from income generated by the membership fees and donations from the ndividuals, gft aid and donations scheme. There are some donors who asked notto mention their name nthe accounts, whose support is valued. Donation from iidividual donors continued to be a source of strength to the charity- Investment policy: Aside from retaining a prudent amount in reSee in each year most of the charity funds areto be spent li shortterm sothere arefewfundsfor longterm nvestment. Having considered the options available. the management committee decides to retum the small amount if it has available to general funds. P&nsforthefuture periods: The trustees plan to continue its current activities in line with available resources. This mean consultation with members and seeking support from other likeminded bodies in fulfilling organizational objectives. Funding will be sought for the delivery of èpecific projects and resources will be shared if possible with other organizations to ensure that viability is maintained. Basis of preparation of accounts: As the charity is not set up under the company law and its income is less than the statutory threshold the trustees decides to take the opportunity to prepare its accounts simply on the basis of receipt and payment basis. An Independent examiner report is included as the gross income during the accounting year exceeds over £25,000 but not more than 1 million. This report provides transparency on the organization's operations. challenges, and future plans. offering stakeholders a clear understanding of its acts'vities and financial standing. This report was approved by the board on 1411012025 Najm Sadat Ahmed Trustees
CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and Payments ORPHANS SHELTER FOUNDATION Charity Name: Charity Number {if anyl.. 1109361 For the Perlod From (Start Datel 0110112024 to (end date) 3111212024 Unrestricted funds Restricled Endowment funds Total funds Last year to the nearest to the near4st £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Voluntary Donations Receipts-Fund Raising Activltles Other Receipts-RFC Gift Aid-HMRC 114,711 13,607 114,711 13.607 116.496 9,449 3,070 2,524 2,683 2,683 Sub total (Gross income for ARJ 131.001 131.001 131,539 A2 Asset and investment sales, (see table). Sub total 131.001 131.001 131,539 A3Pa ments Charitable Activities 116.250 116,250 1.576 1.369 88 115,733 2,057 317 Bank Charges Internet & Telephone Prbnter & Postage Advert15ement 1,576 1,369 88 89 661 661 120 Cost ol Ralslng Funds Profe$$ional Fees 10,600 2.160 10,600 2.160 10,600 Sundry other Recelpts-RFC 6S3 12.562 6S3 412 12.562 Sulj total 145,919 14S.919 129,328 A4 Asset and investment purchases. see table} Sub totsl 14S,919 145,919 129,328 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds lastyear end Cash funds this year end 14,918 14.918 2,211 107,461 92.543 107.461 92,543 105,250 107,461
Unrestricted funds to neare$t £ Restricted funds Categories Endowment funds Details to nearest £ to nearest £ B1 Cash funds Cash at Bank 92,543 Total cash funds 92,543 IwJree recwpis arjd payTnenls ctyJtrtl511 01., Unrestricted funds OK 01 Endowment funds Restricted funds lo nÈarest £ Details to nearest E to nÈarest £ B2 Other monetary assets Fund to which asset belon Details ¢ost loptionall Current value ilonal B3 Investment assets Fund lo vthich asset belon Details C05t loptionall Current value tlonal B4 Assets retained for the charity's own use Fund to which relates Amount due tional When due tional Details Unresthcled Funds- Charity Funds B5 Liabllities Signed by one or two Iru5tees on behalf of all the trustee5 Signature Print Name Date of roval Najmus Sadat Ahmed 141)1{
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner, Report Report to the trusteesl members of ORPHANS SHELTER FOUMDATION On accounts for the year ended 3111212024 Charity no (if any) 1109361 Set out on pages Ir&mpn)ber to Include the page fiumbers of additioiial slieetsi I report to the trustees on m i examination of the accounts of the above charity ("the Trust.) for the yaar ended 3111212024. Responsibilities As the charity trustees of the Trust, you are responsible for the preparation and basis of of the accounts in accordan with the requirements of the Charities Act report 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 20". 1 Act and in carrying out my examination, I have followed th2 applicable Directions given by the Charity Commission under section 145(5){b) of tbe Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which givet me cause to believe that in. any material respect.. accounting records ware not kept in accordan with section 130 of the Act or the accounts do not ¢ccord viith the accounting records Independent examiner's ststement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the word in the brackets rf they do not apply. Signed: Date: 1411012025 Name: MD SHAHABUDDIN Relevant professional qualification{s) or body (if any): ACCA Address: SHAHABUDDIN & CO 10 ABBEY PAFIADE WIMBLEDON, LONDON, S'W19 1DG IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of cha'"ity accounts" directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. During the financial year, Orphans Shelter Foundation (OFS) disbursed its charitable international paymenti directly to its designated bank account with Al- Arafah Islami Bank in Banglad-sh, which serves as the centre of its primary charitable activities. A total of -"l16,250 was successfully transferred from the charity's UK bank account to 'he designated Bangladesh account to support ongoing charitable programmes. All relevant supporting documents for these transactions have been appropriaiely maintained and are available for inspection. In addition, Channel S, a prom.'nent UK-based community television channeI, organis¢s an annual fundraising campaign known as RFC (Ramadan Family Commitment) during Ramadan. OFS participated in this campaign alongside other registered charities. As par. of this initiative, OFS received £13,607 into its bank account, which operated ai a client account on behalf of Channel S and participating charities. Charitable programme expensec related to the RFC campaign were disbursed from the designated RFC bank account. Following the settlement of all campaign- related charitable expenditures, the closing balance as at 31 December 2024 amounted to £85,516. This balarce has been earmarked exclusively for RFC and is rcserved for future charitable c ommitments associated with the campaign. The financial records reviewed were properly maintained, and the transactions examined were consistent with tjie charity, s objectives and charitable activities. IER October 2018